SP0604-19-R-0402_-_Hurlburt_Field_Notice_of_Opportunity_December_21,2018.pdf

Notice of Opportunity Hurlburt Field, FL

Hurlburt Field, Florida

Energy Savings Performance Contract (ESPC) Task Order Under the Department of Energy’s (DOE) Third Generation

ESPC Indefinite Delivery Indefinite Quantity (IDIQ) Contract Solicitation: SP0604-19-R-0402

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of Hurlburt Field (HBF), Florida plans to award an ESPC Task Order (TO) using the DOE Third-Generation ESPC IDIQ contract. DLA Energy invites the current 21 DOE Third-Generation ESPC IDIQ contract holders (also referred to as Energy Service Companies (ESCOs)), to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 21 DOE Third-Generation ESPC IDIQ contract holders/ESCOs are eligible for award. To be clear, in the event of a resultant TO award, the award will only be made to one (1) of the 21 DOE Third-Generation ESPC IDIQ contract holders/ESCOs as the prime contractor.

2. Authority: The DLA Energy authority is in accordance with 42 U.S.C. §8287, the Federal

Acquisition Regulation (FAR) 23.205 “Energy-savings performance contracts”, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

HBF is looking for a comprehensive project to achieve energy assurance and resiliency while making progress towards it energy intensity goals in line with EO 13693 and 42 U.S.C.

§ 8287 utilizing the DOE Third-Generation ESPC IDIQ contract. By enhancing energy assurance, HBF will make progress towards meeting Air Force and Federal mandates to reduce energy use intensity and increase use of renewable energy. To achieve its energy conservation goals, HBF is interested in any Energy Conservation Measure (ECM) defined in Attachment J-3 of the DOE Third-Generation ESPC IDIQ contract, with the exception of two

(2) technical categories: TC.15 – Energy Cost Reduction through Rate Adjustments, and TC.20 – Future ECMs. HBF, along with any other ESCO-identified opportunity authorized under the DOE Third-Generation ESPC IDIQ, is specifically interested in evaluating ECMs focused on the following objectives: the modernization of all qualified exterior and interior lighting and lighting controls across HBF; Heating and Air Conditioning (HVAC) system repair and modernization; Direct Digital Control (DDC) enhancement and expansion; facility envelop analysis and repair/replacement; and other renewable energy and installation energy assurance, resiliency and conservation opportunities.

The selected ESCO shall be responsible for the operation, maintenance, repair and replacement of all installed ECMs for the life of the contract, pursuant to the DOE Third- Generation ESPC IDIQ and any resultant TO, and as required by 42 U.S.C. § 8287. Be advised that the resultant project shall be accomplished in compliance with Air Force Civil

Engineer ESPC Playbook, dated November 8, 2017, and the Air Force Guidance Memorandum, Civil Engineer Control Systems Cybersecurity, AFGM2017-32-01, dated February 2, 2017. AFGM 2017-32-01 is to ensure compliance with security and maintainability standards.

Attachment 1 – HBF Building Data provides the buildings available for inclusion in the project scope and their pertinent data and available energy consumption information.

Available for inclusion in the project scope at this time are 358 buildings encompassing 4,474,047 square feet at HBF. This information is offered only for project scoping potential in response to this NOO. The Government may remove or consider additional buildings at HBF during the project development phase, and include such added buildings in any resultant project upon the receipt of a good business case analysis that illustrates a benefit to the Government.

The selected ESCO will be required to develop a formal Preliminary Assessment (PA) and Investment Grade Audit (IGA), as applicable, in accordance with the DOE Third Generation ESPC IDIQ. The selected ESCO shall be responsible for determining the actual energy consumption during the PA and IGA phases. The selected ESCO shall review each building during the PA and illustrate its Measurement & Verification (M&V) approach. The PA shall specify the building metering requirements and the ESCO’s approach to utilizing existing meters or installing new meters to ensure compliance with the Air Force Civil Engineer ESPC Playbook, dated November 8, 2017. It will be the ESCO’s responsibility and cost to install the necessary meters during the IGA to satisfactorily meet the M&V requirements of the Air Force Civil Engineer ESPC Playbook and other applicable guidance.

Pursuant to the DOE Third-Generation ESPC IDIQ, Section C.12, Financial, Tax, or

Other Incentives for Energy Efficiency and Renewable Energy and Water Projects, any credits, rebates, and incentives from the Government, utility companies, and private companies shall be pursued by the ESCO to the maximum extent practicable.

In any resultant IGA, the selected ESCO will be required to include and illustrate the clear lines of demarcation between its new project and any existing energy conservation projects. The project M&V Plan shall clearly illustrate the savings to assure the Government review team that any energy savings achieved are the result of the ESCO’s installed ECM(s) under the resultant project, and are not the result of an existing or separate energy project or some other circumstance unrelated to the resultant project.

4. Submission Requirements:

The DOE Third-Generation ESPC IDIQ will be the contracting vehicle used to implement this energy conservation project. DLA Energy, on behalf of HBF, invites the 21 current DOE Third-Generation ESPC IDIQ contract holders/ESCOs to submit a written response to this NOO for consideration. This NOO constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions:

(1) Document Submission:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting ESCO’s responsibility to ensure and confirm its response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein. Facsimile and/or hard-copy responses to this NOO are not acceptable. Late responses will only be considered as authorized by the Federal Acquisition Regulation.

Any formal communications, such as requests for clarifications and/or information concerning this NOO, must be submitted to the above email address and emailed to both steven.slater@dla.mil and andrea.kincaid@dla.mil no later than January 21, 2019, 3:00 p.m. Ft. Belvoir, VA time.

To assure timely and equitable evaluation of responses, ESCOs must follow the instructions contained herein. ESCOs are required to meet the requirements of the DOE Third-Generation ESPC IDIQ, the NOO, and all attachments thereto to include any terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a response being ineligible for selection.

(2) Page Limitations and Number of Copies:

Page limitations for each eligible ESCO’s response are stated in paragraph (6) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted response. Each page shall be counted except the following: cover page, blank pages, tables of contents, tabs and glossaries, and those parts of the response noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as the electronic equivalent of a single side of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. The draft TO-4 schedule may be submitted as an 11x17 document and will not count toward the page limit requirements. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, if needed, the text size shall be no less than 12 point.

For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially.

mailto:DLAEnergy-ESPC@dla.mil mailto:steven.slater@dla.mil mailto:andrea.kincaid@dla.mil

The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP®, or Adobe Acrobat, as applicable, and conform to the requirements listed above.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

(4) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the response. The response shall contain a detailed table of contents to delineate the paragraphs, subparagraphs, etc. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations.

Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered. All .pdf documents shall include electronic bookmarks marrying section or tabs accordingly.

(5) Glossary of Abbreviations and Acronyms:

The response shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(6) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Failure to include all information requested may adversely affect the evaluation and may result in a response being ineligible for consideration. Responses to this NOO must be received no later than January 18, 2019, 3:00 p.m. Ft. Belvoir, VA time. All interested and eligible ESCOs shall submit the following in order to be considered:

Factor 1 – ESCO Approach: (Fifteen (15) single-sided pages maximum)

The ESCO’s response to this factor shall include sufficient information to identify and describe the general approach and proposed strategy for this project, addressing the identified ECMs in paragraph 3 of the NOO.

To qualify as an ECM under this NOO and any resultant TO award, any ECM or component in an ESCO's response must improve energy efficiency consistent with 10 CFR § 436.31 and otherwise meet the definition of ECM as defined in the DOE Third- Generation ESPC IDIQ. The Government is not seeking a response similar to a PA. The Government is only looking for a reasonably illustrated approach as to how the ESCO would pursue energy conservation efforts to meet HBF’s needs. The response shall present the following:

a) ESCOs shall present the ESCO’s best industry practices it would employ for the investigation and development of its recommended ECMs for HBF culminating in the scope of work for this project. The ESCO shall draw upon and reference information provided in Attachment 1- HBF Building Data for the development of its response, as well any applicable industry standards and all other information reasonably available.

b) The ESCO shall provide its rationale for each ECM recommended and the determining factors that led to the recommendation. The response must provide clear and convincing evidence as to why and how the selected ECM(s) will meet the needs of HBF. In addition, the ESCO shall submit a draft Task Order Schedule 4, Performance Period First Year Estimated Cost Savings, by ECM illustrating the ESCO’s recommended ECMs savings, less the ECMs’ associated implementation costs. Any included industry standards may be submitted in 11x17 size and format to improve readability, which does not count against the page limit for Factor 1. Any ESCO’s assumptions utilized in the development or selection of ECMs shall be clearly presented and highlighted in its response.

c) ESCOs shall include a discussion of resources it intends to utilize during the project, as well as any subcontracting or teaming arrangements to be established if selected.

d) What is the ESCO’s plan for energy data verification for high consumption buildings with ECMs other than lighting that have no or non-functional meters?

Factor 2 – Past Performance: (One (1) single-sided page maximum)

The ESCO’s response to this factor shall include four (4) references illustrating the ESCO’s past performance as the prime contractor or prime subcontractor on any ESPC or Utility Energy Service Contracting (UESC) project. The ESCO shall provide a brief project description, the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or anticipated project construction completion date. The Government will use its discretion to determine the sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases. It is not a requirement that the ESCO have past performance history in the execution of its recommended ECMs for this project. The DOE Third-Generation ESPC IDIQ has already determined each ESCO responsible for the sound implementation of each of the technical categories.

Factor 3 - Price: (Three (3) single-sided pages maximum)

ESCOs shall discuss and define any cost benefit or other financial advantage its company can bring to the Government that would reduce the total contract value for the subsequent project. The discussion of each benefit or advantage must identify, at a minimum, a percentage discount to the total contract value. Be advised that the ESCO will not be held to this exact percentage if selected, but will be held to the fulfillment of the benefit or other financial advantage identified. It is expected and accepted that during the development and finalization of the project scope during the PA and IGA phases, further project definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the ESCO’s practices and ardent pursuit of any financial benefits that will assist in bringing the total contract value of the final project down, while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology

a. Basis for Selection:

Task Order down-selection procedures, as set forth in the DOE Third-Generation ESPC IDIQ, paragraph H.3, will be used to make an integrated assessment for a best value decision for ESPC services at a firm-fixed price. Responses will be evaluated using the following three factors:

1) ESCO Approach;

2) Past Performance; and

3) Price.

Factor 1, ESCO Approach, is more important than Factor 2, Past Performance. When combined, Factor 1 and Factor 2 are more important than Factor 3, Price.

The resultant TO may be awarded to the responsible ESCO that provides the best fit in achieving energy assurance, reduction of energy use intensity, and increased use of renewable energy and energy production for HBF. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government in consideration of the ESCO’s approach, past performance, and price.

b. Number of Contracts to be Awarded:

The Government intends to award one (1) resultant TO for this requirement. However, the Government reserves the right not to award a TO at all.

Attachments:

1. HBF Building Data