NOO_-_SP0600-17-R-0409_-_Kadena_AB.pdf

Notice of Opportunity Kadena Air Base Japan

Notification of Opportunity

Energy Savings Performance Contract (ESPC) Task Order (TO) under the Department of Energy’s (DOE) Super Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Solicitation: SP0600-17-R-0409

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of Kadena Air Base (AB), Japan plans to award an ESPC TO using the DOE Super ESPC IDIQ contract. DLA Energy invites the current 16 ESPC contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 16 DOE Super ESPC IDIQ contract holders are eligible for award. Each offeror shall comply with this NOO when preparing its response.

2. Authority: DLA Energy’s authority is in accordance with the Federal Acquisition Regulation (FAR)

23.205, Energy Savings Performance Contracts, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

Kadena AB desires to achieve the energy goals mandated by Executive Order (EO) 13693 with concentrated reduction in energy intensity and water consumption. Kadena AB is looking for a comprehensive ESPC project that provides for a reduction in energy intensity and water consumption and addresses renewable energy, generation, and resiliency opportunities. To achieve its energy and water conservation goals, Kadena AB is interested in any energy conservation measure (ECM) defined in Attachment J-3 of the DOE Super ESPC IDIQ contract with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. Kadena AB, along with any other ESCO identified opportunities is interested in evaluating the following ECMs: Integrating Heating, Ventilating, and Air Conditioning (HVAC) systems which include thermal energy storage; solar-assisted air conditioning and ultraviolet lights for air handling units; energy/waste recovery units; water conservation systems;

lighting improvements; and, window replacements.

The selected Energy Savings Company (ESCO) shall be responsible for all operation, maintenance, and repair and replacement of all installed ECMs for the life of the contract pursuant to the Super ESPC IDIQ and any resultant TO, as required by 42 USC 8287. Be advised that the resultant project shall be accomplished in compliance with Air Force Engineering Technical Letter (ETL) 13-13: Energy Savings Performance Contracts dated 15 Aug 2013 and Engineering Technical Letter (ETL) 11-1: Civil Engineering Industrial Control System Information Assurance Compliance dated 30 March 2011 to ensure compliance with security and maintainability standards.

Attachment 1 provides a listing of 1,273 buildings, encompassing 16,242,368 square feet to be included in the resultant project. This includes 243 buildings for Kadena AB, 14 buildings for Okuma approximately 47 miles away from Kadena AB, and 1,016 Military Family Housing units.

Military Family Housing is located at the following nine sites: Kadena AB; Camp Courtney approximately 8.5 miles away from Kadena AB; Mctureous approximately 7.08 miles away from Kadena AB; Camp Lester approximately 5 miles away from Kadena AB; Camp Shields approximately 0.5 miles away from Kadena AB; Camp Foster approximately 7.3 miles away from Kadena AB; Chibana approximately 0.5 miles away from Kadena AB; and Camp Kinser approximately 10.81 miles away from Kadena AB The selected ESCO shall be responsible for determining the actual energy consumption during the Preliminary Assesment (PA) and Investment Grade Audit (IGA) phases.

ESCOs are advised that Kadena AB already is ardent in its pursuit of energy conservation in response to the federal energy consumption reduction mandates pursuant to EO 13693. There are existing energy conservation projects, plus Energy Conservation Investment Program (ECIP) applications under consideration, for some of the available buildings for this project. Further discussion of demarcation will take place with the selected ESCO at the PA kickoff meeting. The selected ESCO will be required to include and illustrate the clear lines of demarcation between its project and the existing energy conservation projects in any resultant IGA. The resultant project’s Measurement and Verification (M&V) Plan shall clearly illustrate the savings to assure the Government review team that energy savings are counted only once between the new project and existing energy projects. The ESCO shall comply with all applicable U.S. and Japanese laws, standards, regulations, and agreements to include all applicable U.S. Forces, Japan (USFJ) Instructions, Forms, and Policy Letters (http://www.usfj.mil/USFJPublications.aspx) and the Agreement Under Article VI of the Treaty of Mutual Cooperation and Security Between Japan and the United States of America, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan. The ESCO shall provide its own Japanese speaking staff as the Government will not provide any translation or interpretation services. The ESCO shall comply with any and all security requirements to include requesting waivers for unescorted access, scheduling and working with escorts, and providing U.S. Citizens with security clearance as required to work in specified secure areas. ESCOs are further advised that title to all equipment installed by the ESCO for the resultant project shall be vested in the Government after acceptance by the Government, and shall not relieve the ESCO’s responsibility for ECM performance.

4. Submission Requirements:

The DOE Super ESPC IDIQ contract will be the contracting vehicle used to implement this potential project. DLA Energy, on behalf of Kadena AB, invites the 16 current ESPC contract holders to submit a written response to this NOO for our consideration. This NOO constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions:

(1) Document Submission:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting ESCO’s responsibility to make sure its response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein.

Facsimile and hard-copy offers in response to the NOO are not acceptable.

Any formal communications such as requests for clarifications and/or information concerning this NOO must be submitted to the above email address no later than 27 January 2017, 3:00 p.m. Ft. Belvoir time.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include any terms and conditions, representations and certifications, and http://www.usfj.mil/USFJPublications.aspx mailto:DLAEnergy-ESPC@dla.mil technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Page limitations for each offeror’s response are stated in paragraph (6) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries, and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as each face of a single side of a sheet of paper containing information.

Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, if needed, the text size shall be no less than 12 points. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially. The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP® or Adobe Acrobat XI Pro, as applicable. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

(4) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the paragraphs, subparagraphs, etc. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered.

All .pdf documents shall include bookmarks marrying sections or tabs accordingly.

(5) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(6) Response Requirements:

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Responses to this NOO shall be received no later than 6 February 2017, 3:00 p.m. Ft. Belvoir time. All interested ESCOs should submit the following, and organize their responses in the following format, in order to be considered:

Factor 1 – ESCO Approach: (15 single sided pages maximum)

The ESCO response to this factor should include sufficient information to identify and describe the general approach and possible ECMs that it would propose for this project to reduce utility-purchased energy and water consumption and to identify and capture Operation and Maintenance (O&M) and related savings. The response to this factor must address renewable energy, generation, resiliency, and facility and infrastructure improvements. The ESCO shall draw upon and reference the information provided in Attachment 1 for this development. A site visit shall not be conducted.

The Government is not seeking a response similar to a PA at this time. The Government is only looking for a reasonable illustrated approach for how the ESCO would pursue energy and water conservation efforts meeting Kadena AB’s needs. ESCOs should be aware that under 10 CFR § 436.31, an ECM must improve energy efficiency. The response shall present the following:

a) APPROACH. The ESCO shall identify possible ECMs that it would propose to evaluate for this project to reduce utility-purchased energy and water consumption while also identifying and capturing O&M and related savings. The response to this factor must address renewable energy, generation, resiliency, and facility and infrastructure improvements and any associated O&M and related savings. The ESCO shall address the rationale for the ECMs selected and the determining factors for the ECM selections. The response should provide clear and convincing evidence why and how the selected ECMs will meet the needs of Kadena AB as described herein and shall draw upon and reference the information provided in Attachment 1.

b) BEST INDUSTRY PRACTICES. The ESCO shall present the ESCO’s best industry practices it would employ for the investigation and development of the Kadena AB and Geographically Separated Units (GSU), and its recommended ECMs culminating in the scope of work for this project. The ESCO shall draw upon and reference the information provided in Attachment 1 for this development.

c) RESOURCES. The ESCO shall include a discussion of resources it intends to utilize as well as any subcontracting or teaming arrangements to be established should it be selected. The ESCO shall demonstrate a supply chain and logistical support for delivery of personnel and materials to Japan while meeting all necessary requirements. The ESCO shall demonstrate any local and regional resources within Japan or adjacent countries for support during all phases of the contract, including the ability to engage local contractors and suppliers when practicable. This is critical during the Performance Period phase of the contract to provide support to Kadena AB for ongoing maintenance needs or to remedy shortfalls in energy performance.

d) COMPLIANCE. The ESCO shall affirm its intent to comply with all applicable U.S. and Japanese laws, standards, regulations, and agreements.

e) OVERSEAS EXPERIENCE. It is not a requirement that the ESCO have past history in the execution of its selected ECMs. The DOE Super ESPC IDIQ contract has already determined each ESCO responsible for the sound implementation capability of each of the 20 technical categories. However, due to the location of this project, the ESCO must illustrate past experience of performing a project in an overseas location. ESCOs shall submit two (2) projects illustrating its experience performing an ESPC in an overseas environment. “Overseas” is defined as a location that is outside the continental United States. For each project, provide a brief narrative explaining the scope of the project, contract number, location of each project, Contracting Officer’s name, telephone, and e-mail address.

Factor 2 – ESCO Past Performance (One (1) single sided page maximum)

The ESCO’s response to this factor should include three (3) references illustrating the

ESCOs past performance as the prime contractor on an ESPC project. ESCO shall provide the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or project construction completion date. The Government will use its discretion to determine the sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

Factor 3 – Price Factor: (Five (5) single sided pages maximum)

The ESCO shall discuss and define any cost benefit or other financial advantage its company can bring to the Government that would reduce the amount of principal borrowed for the resultant project. The discussion of the benefit or advantage must identify, at a minimum, a percentage discount to the implementation costs that are recommended. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the IGA that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the ESCO’s practices and ardent pursuit of any financial benefits that will assist in bringing the implementation cost of the final project down while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology:

a. Basis for Selection:

Task Order down-selection procedures as stated in the DOE Super ESPC IDIQ contract, paragraph H.3.1, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Each ESCO’s proposal will be evaluated using the following three factors in descending order of importance:

1) ESCO Approach;

2) ESCO Past Performance; and

3) Price Factor.

Factor 1, ESCO Approach, is more important than Factor 2, ESCO Past Performance.

When combined, Factor 1 and Factor 2 are more important than Factor 3, Price Factor.

The down selection process will focus on each ESCO’s approach and past performance to achieve energy and water conservation efforts and renewable energy, generation, and resiliency opportunities to meet Kadena AB’s needs. The focus on the down selection will be the likeliness of successfully performing a project of this magnitude.

The resultant TO may be awarded to the responsible ESCO that provides the best fit in achieving energy and water conservation efforts and renewable energy, generation, and resiliency opportunities for Kadena AB. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s approach, past performance, and price. To be clear, in the event of a resultant TO award, the award shall only be awarded to one (1) of the sixteen (16) DOE Super ESPC IDIQ contract holders as the prime contractor.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant TO for this requirement. However, the Government reserves the right not to award a TO at all.

Attachments:

1. Kadena AB Site Building and Consumption Data