NOO_-_SP060016R0409_-_Misawa_AB.pdf

Notice of Opportunity

Misawa Air Base Japan

Notification of Opportunity

Energy Savings Performance Contract (ESPC) Task Order under the Department of Energy’s (DOE) Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Solicitation: SP0600-16-R-0409

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of Misawa Air Base Japan (MAB), plans to award an ESPC task order using the DOE Super ESPC IDIQ contract. DLA Energy invites the current 16 ESPC contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 16 DOE Super ESPC IDIQ awardees are eligible for award. Each offeror shall comply with this NOO when preparing its response.

2. Authority: DLA Energy’s authority is in accordance with the Federal Acquisition Regulation (FAR)

23.205, Energy Savings Performance Contracts, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

MAB desires to achieve the energy goals mandated by Executive Order 13693 with an ambitious target of a 20% annual reduction in utility-purchased energy and water consumption from existing energy and water consumption levels. MAB is looking for a comprehensive ESPC project to include renewable energy opportunities. Renewable energy opportunities may be coupled with energy resilience that may include energy storage with the capacity to accept renewable energy and deliver it as needed to support critical mission continuance. Energy conservation measures provided by the ESCO to meet these needs should address renewable energy and resiliency, and infrastructure and facility improvements. Energy resiliency, as defined by MAB, is the capability to effectively respond to power continuity threats, and it applies to both renewable energy systems and energy conservation measures. For a renewable energy system, MAB desires the capability to disconnect from the utility grid and operate autonomously as a microgrid in the event of a power crisis.

To achieve its energy and water conservation goals, MAB is interested in any energy conservation measures (ECMs) defined in Attachment J-3 of the DOE Super ESPC IDIQ with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. In addition to renewable opportunities, a high priority for MAB is boiler plant improvements, as its six boiler plants currently account for a majority of its fuel utility bill.

Any ECMs that include a new Industrial Control System (ICS) shall be compatible and integrate with the existing Energy Management Control System (EMCS) and connect to the Civil Engineering virtual local area network (CE-VLAN), unless it is unavailable, in which case it will be connected to a segregated local area network and migrated to the CE-VLAN as soon as possible. The new ICS will require certification and accreditation per Engineering Technical Letter (ETL) 11-1: Civil Engineering Industrial Control System Information Assurance Compliance to ensure compliance with security and maintainability standards. The selected ESCO will work with MAB to develop an operations, maintenance, repair and replacement matrix. The selected ESCO, per the DOE Super ESPC IDIQ, is required to perform all operation, maintenance, and repair and replacement of all installed ECMS for the life of the contract. Attachment 1 provides a listing of available buildings to be included in the resultant project along with their pertinent data and energy consumption. The selected ESCO shall be responsible for determining the actual energy consumption during the PA and IGA phases.

ESCOs are advised that MAB already is ardent in its pursuit of energy conservation in response to the Federal energy consumption reduction mandates pursuant to Executive Order 13693. There are existing energy conservation projects, plus Energy Conservation Investment Program (ECIP) applications under consideration, for some of the available buildings for this project. Further discussion of demarcation will take place with the selected ESCO at the Preliminary Assessment kickoff meeting. The selected ESCO will be required to include and illustrate the clear lines of demarcation between its project and the existing energy conservation projects in any resultant Investment Grade Audit (IGA). The resultant project’s Measurement and Verification (M&V) Plan shall clearly illustrate the savings to assure the Government review team that energy savings are counted only once between the new project and existing energy projects. The ESCO shall comply with all applicable U.S. and Japanese laws, standards, regulations, and agreements to include all applicable U.S. Forces, Japan (USFJ) Instructions, Forms, and Policy Letters (http://www.usfj.mil/USFJPublications.aspx) and the Agreement Under Article VI of the Treaty of Mutual Cooperation and Security Between Japan and the United States of America, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan. The ESCO shall provide its own Japanese speaking staff as the Government will not provide any translation or interpretation services. The ESCO shall comply with any and all security requirements to include requesting waivers for unescorted access, scheduling and working with escorts, and providing U.S. Citizens with security clearance as required to work in specified secure areas. ESCOs are advised that the resultant project shall be accomplished in compliance with Air Force Engineering Technical Letter (ETL) 13-13, Energy Savings Performance Contracts, dated 15 Aug 2013. ESCOs are further advised that title to all equipment installed by the ESCO for the resultant project shall be vested in the Government after acceptance by the Government, and shall not relieve the ESCO’s responsibility for ECM performance.

4. Submission Requirements:

The DOE Super ESPC IDIQ will be the contracting vehicle used to implement this potential project. DLA Energy, on behalf of MAB, invites the 16 current ESPC contract holders to submit a written response to this NOO for our consideration. This NOO constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions:

(1) Document Submission:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting ESCO’s responsibility to make sure its response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein.

Facsimile and hard-copy offers in response to the NOO are not acceptable.

Any formal communications such as requests for clarifications and/or information concerning this NOO must be submitted to the above email address.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include any terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Page limitations for each offeror’s response are stated in paragraph (6) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries, and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, if needed, the text size shall be no less than 12 points. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ side margins. Pages shall be numbered sequentially.

The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP® or Adobe Acrobat XI Pro, as applicable. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

(4) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the paragraphs, subparagraphs, etc. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered.

All .pdf documents shall include bookmarks marrying sections or tabs accordingly.

(5) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(6) Response Requirements:

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Responses to this Notice of Opportunity should be received no later than 04 April 2016, 3:00 p.m. Ft. Belvoir VA time. All interested ESCOs should submit the following, and organize their responses in the following format, in order to be considered:

Factor 1 – ESCO Approach: (Ten (10) single sided pages maximum)

The ESCO response to this factor should include sufficient information to identify and describe the general approach and possible ECMs that it would propose for this project. The response to this factor should address renewables and resiliency, and facility and infrastructure improvements to achieve the goal of a 20% annual reduction in utility-purchased energy and water consumption. The ESCO shall draw upon the information provided in Attachment 1 for this development. A site visit shall not be conducted.

The Government is not seeking a response similar to a Preliminary Assessment. The Government is only looking for a reasonable illustrated approach for how the ESCO would pursue energy and water conservation efforts meeting MAB’s needs. ESCOs should be aware that under 10 CFR § 436.31, an ECM must improve energy efficiency. To qualify as an ECM under this NOO, any water conservation measure or component in an ESCO’s proposal must improve energy efficiency and otherwise meet the definition of ECMs in 10

CFR § 436.31.

The response shall present the ESCO’s best industry practices for investigation and development of their recommended ECMs culminating in the scope of work for this project.

The response shall address the rationale for the ECMs selected and the determining factors for the ECM selections. The response should provide clear and convincing evidence why and how the selected ECMs will meet the needs of MAB as described herein. The ESCO shall include a discussion of resources it intends to utilize as well as any subcontracting or teaming arrangements to be established should it be selected. The ESCO shall demonstrate a supply chain and logistical support for delivery of personnel and materials to Japan while meeting all necessary requirements. The ESCO shall demonstrate any local and regional resources within Japan or adjacent countries for support during all phases of the contract, including the ability to engage local contractors and suppliers when practicable. This is critical during the Performance Period phase of the contract to provide support to MAB for ongoing maintenance needs or to remedy shortfalls in energy performance. The ESCO shall include in its response its qualifications for conducting Investment Grade Audits. The ESCO shall affirm its intent to comply with all applicable U.S. and Japanese laws, standards, regulations, and agreements.

Factor 2 – ESCO Past Performance (Four (4) single sided pages maximum)

It is not a requirement that the ESCO have past performance history in the execution of its selected ECMs. The basic IDIQ has already determined each ESCO responsible for the sound implementation capability of each of the 20 technical categories. However, due to the location of this project, the ESCO must illustrate past performance history of performing an ESPC in an overseas location. ESCOs shall submit two (2) projects illustrating its past performance performing an ESPC in an overseas environment. For each project, provide a brief narrative explaining the scope of the project, contract number, location of each project, Contracting Officer’s name, telephone, and e-mail address.

Factor 3 – Price Factors: (Five (5) single sided pages maximum)

The ESCO shall discuss and define any cost benefit or other financial advantage its company can bring to the Government that would reduce the amount of principal borrowed for the resultant project. The discussion of the benefit or advantage must identify, at a minimum, a percentage discount to the implementation costs that are recommended. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the Investment Grade Audit that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the ESCO’s practices and ardent pursuit of any financial benefits that will assist in bringing the implementation cost of the final project down while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology

a. Basis for Selection:

Task Order (TO) down-selection procedures as stated in the DOE basic contract, paragraph H.3.1, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Each ESCO’s proposal will be evaluated using the following three factors in descending order of importance:

1) ESCO Approach;

2) ESCO Past Performance;

3) Price Factor.

Factor 1, ESCO Approach, is more important than Factor 2, ESCO Past Performance.

When combined, Factor 1 and Factor 2 are more important than Factor 3, Price.

The down selection process will focus on each ESCO’s approach and past performance to achieve MAB’s energy and water conservation goals. The focus on the down select will be the likeliness of successfully performing a project of this magnitude.

The resultant Task Order may be awarded to the responsible ESCO that provides the best fit in achieving energy and water conservation and renewable efforts for MAB. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s approach, past performance, and price. To be clear, in the event of a resultant task order award, the award shall only be awarded to one (1) of the sixteen

(16) DOE Super ESPC IDIQ basic contract holders as the prime contractor.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant Task Order for this requirement.

However, the Government reserves the right not to award a Task Order at all.

Attachments:

1. MAB Site Building and Consumption Data