Attachment_3_Special_Notes_and_Requirements.pdf

SPECIAL NOTES AND REQUIREMENTS

REGARDING ALL PRODUCTS ON SOLICITATION SP0600‐16‐R‐0227

Attachment 3

1. Source, in this contract, as determined for government acceptance, is defined as the offeror’s storage tanks from which the products will be loaded into trucks and directly delivered to the customer’s destination as stated in the schedule of this contract, located within Iraq.

a. Offeror will need to inform the contracting officer of the location in which the products will be stored and sampled, for acceptance purposes, along with the vicinity/distance the storage location is from the delivery locations.

b. Offeror will also inform the contracting officer of their commercial laboratory which will be used to perform acceptance testing prior to acceptance and release by the government.

2. The Fuel Source Data Sheet attached will be used to show the refineries or terminal sources, both inside of Iraq and outside the borders, where the offeror is sourcing the fuel to be provided to the U.S. Government

3. Any aviation turbine fuel can be sourced in order to fulfill the requirements of this contract.

However, the products, once received at the offeror’s storage tank(s) as stated above and blended together and additized, will have to meet the product specification(s) listed in this contract.

a. Once inventory, during the performance period, is depleted and fresh product is received into that storage tank(s), a new batch sample and acceptance testing will need to be completed prior acceptance and release for delivery by the government.

4. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present either a current, full specification Certification of Analysis, on refinery or commercial laboratory letterhead.

a. Certificate will contain the source information (location, tank number, lot or batch number, etc.), specification tested to, along with the test methods used for testing. The certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.

b. Offeror may also submit a Production/Manufacturer’s Certificate of Quality that the refinery or country uses to produce each product of fuel to be supplied by that source.

c. Partial quality certificates (with less than the required or listed characteristics tested, as listed in the specification) will not be accepted.

5. If the offeror is unable to provide certificates of quality/analysis from the refinery or terminal, it is the responsibility of the offeror to take samples or provide a bench blend of the offered product(s) and have tested by an independent commercial laboratory, in order to demonstrate they have the technical understanding and capability to fulfill this contract.

6. All commercial laboratories to be used for acceptance testing must be approved by the U.S.

Government.

a. If the offeror possess their own laboratory, can perform full specification testing in accordance with the specification requirements and want to use it for this contract and acceptance purposes, the lab will have to be vetted and approved by use, by the U.S.

Government, prior to the beginning of the performance period.

SPECIAL NOTES AND REQUIREMENTS

REGARDING ALL PRODUCTS ON SOLICITATION SP0600‐16‐R‐0227

Attachment 3

7. Offerors will need to be prepared to submit exceptions or waiver requests for changes in the fuel specifications in which they cannot meet or specific characteristic limits and/or test methods which their laboratory or country specification(s) cannot meet or use.

a. Offerors will have to provide a detailed reason behind the need for the exception or waiver request, along with their way forward with meeting the requirements of this contract, and the duration of the exception or waiver request.

8. Offeror will need to provide letters of commitments from all sources of supplies, transportation sub‐contractors, laboratories, and any other sub‐contractors (storage, operations, drivers, etc.)

in which they will require assistance from in order to fulfill this contract and its requirements.

a. Letters of commitment will be on sub‐contactor’s letterhead and include the solicitation number, any quantities of product, trucks, equipment, etc. to be provided, the duration of their services with regard to the performance period, grades of fuel and specifications they meet or types of equipment which will be provided and be signed and stamped by the owner/president/CEO of the company providing the service. Must also state on it how soon before the start of the performance period the sub‐contractor will be fully available for access and use by the offeror.

9. Offeror will need to provide a list of the tank trucks and storage tanks which will be utilized for this contract.

a. Tank Truck list should include the make and model of the truck, the plate and registration numbers, the model year, whether the tank is epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry.

b. Storage tank lists should include the tank numbers, max quantity each can hold, if they are rigid (steel, aluminum, etc.) or bladders and the grade of fuel each will hold.

c. Offerors will need to provide lists of drivers and the vehicles they will be assigned to after award. List will need to have drivers’ full names, identification numbers, and trucks they will be assigned to. Offeror may also have to provide further information to the Government and/or customer locations to allow entrance and do background checks.