SP060015R0420_-_Hill_AFB_-_NOO.pdf

Notice of Opportunity

Hill AFB, UT

Notification of Opportunity

Energy Savings Performance Contract (ESPC) Task Order Under the Department of Energy’s

(DOE), Indefinite Delivery Indefinite Quantity (IDIQ) Contract.

Solicitation: SP0600-15-R-0420

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of Hill AFB, UT, plans to award an ESPC task order using the Department of Energy (DOE) Super ESPC indefinite-delivery, indefinite-quantity (IDIQ) contracts. DLA Energy invites the current 16 ESPC contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration.

Only those 16 DOE ESPC awardees are eligible for award.

2. Authority: The DLA Energy authority is in accordance with the Federal Acquisition Regulation

(FAR) 23.205 “Energy-savings performance contracts”, Energy Policy Act of 1992 (EPAct), and

DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance

Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

Hill AFB desires to achieve improvements in energy efficiency, water efficiency, and renewable energy production for 53 buildings totaling approximately 6.1 million square feet. Attachment 1 provides the buildings included in the scope and their pertinent data illustrating energy consumption and mission. This is offered only for scoping potential. Energy costs for the most recent fiscal year

(2014) for the entire base buildings and infrastructure are summarized: - Electricity, $13,550,654.81; Natural Gas, $5,127,597.74; Water (potable, landscaping), $115,549.15; Steam, $3,405,226.00; and Propane Gas, $30,699.80. Total energy costs thus totaled $22,229,727.50.

Hill AFB desires a comprehensive audit and analysis to identify and examine opportunities to achieve maximum energy/water savings and renewable energy production within the constraints of the ESPC vehicle. Hill AFB desires the resultant project to improve their Combined Heat and

Power Plant (CHP), improve process energy for their Depot Maintenance mission, and improve their steam distribution system.

In achieving their energy goals, Hill AFB is interested in any ECM defined in Attachment J-3 of the DOE IDIQ with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. All ECMs will have the operations, maintenance, repair and replacement performed by the selected ESCO.

4. Submission Requirements

The DOE Super ESPC will be the contracting vehicle used to implement this energy conservation project. DLA Energy, on behalf of Hill AFB, invites the 16 current ESPC contract holders to submit a written response to this Notice for our consideration. This Notice constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions

(1) Document Submission:

Offers must be completed and returned to the below address prior to the exact time and location set forth as the closing date for submission of offers. Late responses will only be considered in accordance with FAR 52.212-1(f). All documents shall be sent to the following address:

DLA Energy-FEABB

Attn: Cynthia J. Obermeyer, Contracting Officer, and

Carrie Boeding, Contract Specialist

8725 John J. Kingman Road, Suite 3827

Ft. Belvoir, VA 22060

The package shall be labeled “DO NOT OPEN/SUBMISSION OF OFFER – HILL

AFB.” Emailed or facsimile offers in response to the Notice of Opportunity are not acceptable. Any formal communications such as requests for clarifications and/or information concerning this NOO must be submitted in writing and emailed to both

Carrie.Boeding@dla.mil and Cynthia.obermeyer@dla.mil. Clarifications and questions must be received by the above at least 10 days prior to the established closing date of the NOO.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Each offer submitted shall contain one electronic version and one hard copy. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Assurances of experience, capability, and qualifications that clearly demonstrate and support the offeror’s plan of action and claims are essential.

Page limitation for each offeror’s response is stated in paragraph (7) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, the text size shall be no less than 12 points. Use at least 1 inch margins on the top and bottom and ¾ side margins. Pages shall mailto:Carrie.Boeding@dla.mil mailto:Cynthia.obermeyer@dla.mil be numbered sequentially. These limitations shall apply to both electronic and hard copy versions of the response.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the offer, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy versions of the response.

(4) Electronic Copies:

The content and page size of electronic copies must be identical to the hard copy. When discrepancies exist between the written offer and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-

ROM the offeror’s name and project title. The electronic copies of the response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, and MS-

Power Point 2007®, or Micro-Soft Office XP®, as applicable. In addition to one of the aforementioned formats, the electronic copy must also contain one complete response document in Acrobat Adobe (.pdf) format.

(5) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the subparagraphs. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered.

(6) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(7) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Responses to this Notice of Opportunity should be received no later than 02 Oct 2015, 3:00 p.m. Ft. Belvoir VA time. Interested

ESCOs are asked to limit the volume of the material submitted to only the pertinent information requested. All interested ESCOs should submit the following to be considered:

Factor 1 – Past Performance: (15 single-sided pages maximum)

This factor considers the ESCO’s performance regarding implementation of combined heat and power plant (CHP) energy conservation measures as an ESPC prime contractor.

The ESCO’s response to this factor should include sufficient information to identify and describe the experience of the ESCO as a prime contractor for two (2) ESPC projects that illustrate the ESCO’s performance related to combined heat and power plants. If an ESCO submits more than two (2) projects, only the first two (2) will be considered for evaluation. Projects that have construction completed will rate more favorably than projects that do not have construction completed at the time of submission. The total project may include other energy conservation measures (ECMs); however, the only ECM that needs to be detailed as required below is the CHP ECM.

For each project, provide a brief narrative explaining how the project relates to each of the items (i) –

(vi) below. Include the Agency/Owner point of contact (name, title, phone number, and email address), contract number, location of each project, the date of task order or contract award, the actual project construction completion date, the modified construction completion date and the performance period term for each project. For projects currently in the performance period phase, include information on whether the guaranteed savings for previous years have been achieved. ESCO submissions shall address each of the following items for each project submitted:

(i) Describe the projects and the technologies employed to construct or modify a combined heat and power (CHP) steam plant. Include the electrical and thermal capacities and the electrical and thermal efficiencies of the CHP. Discuss how the CHP was “right sized” for the load.

(ii) Discuss how, in an ESPC type contract (i.e., firm fixed price), the system maximized production beyond the guaranteed production and savings amounts when there was additional demand. Discuss how the optimum guaranteed savings and production were determined to minimize government and customer risks that the guaranteed production is achieved.

(iii) Discuss digital control schemes and software for the CHP ECM if used. What capabilities did the control software have and how was it used? Describe how a digital communication network was established (if used): i.e., use of customer’s existing network, creation of new network, cellular, etc.

(iv) Discuss coordination efforts with local entities (utility companies and government) for

Interconnection Agreements, permits, license, etc.

(v) Discuss any plans for construction/phasing to integrate with on-going operations.

(vi) Define the M&V plan used, to include how the baseline was developed, what variables were measured/observed, and how that verified the savings.

In addition to the narrative statement described above, the Government will use its discretion to determine the sources of past information used in the evaluation, and the information may be obtained from references provided by the offeror, agency’s knowledge of contractor performance, other

Government agencies or commercial entities, or past performance databases. In assessing this factor, the offeror’s performance capabilities related to its CHP work will be given greater weight than its performance capabilities related solely to other ECMs or generally as a prime contractor.

Factor 2 – Price: - (03 single-sided pages maximum)

This factor considers an ESCO’s historical pricing information related to those projects provided in

Factor 1. This factor’s response shall include pricing information related to the CHP projects provided in

Factor 1and shall contain the following:

1. Final negotiated percent profit;

2. Final negotiated percent indirect expenses (overhead)

5. Evaluation Methodology

a. Basis for Selection:

Task Order (TO) down selection procedures as stated in the DOE basic contract, paragraph

H.3.1, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Proposal will be evaluated using the following factors in descending order of importance:

1) Past performance;

2) Price

The resultant Task Order may be awarded to the responsible ESCO that provides the best fit with Hill AFB based on its technical experience in past performance and pricing. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the

Government considering the ESCO’s Past Performance and Price.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant Task Order for this requirement. However, the Government reserves the right not to award a Task Order at all.

Attachments:

1. Hill AFB Site Building data and utility consumption data

Building Number # Bldg Function Sq Ft Date Of

Building Electric (kWh) Electric (MBTU) Gas (CF) Gas (MBTU) Total

(MBTU)

Total

(kBTU/SF)

214 LAB, PME 96,909 1942 2,964,956.04 10,116.43 0.00 0.00 24,775.93 255.66

260 HTG FACILITY BLDG 11,591 1941 756,154.75 2,580.00 279,886,075.95 287,443.00 291,804.00 25,175.05

295 SHP A/M ENG I&R 65,162 1943 295,545.13 1,008.40 0.00 0.00 10,875.60 166.90

511 SHOP 19,699 1952 1,618,593.20 5,522.64 23,138.27 23.76 8,848.29 449.17

520 GYM 37,943 1966 323,856.98 1,105.00 1,520,720.55 1,561.78 8,426.07 222.07

SHP-A/SE SPACE

STRAGE FACILITY 5,408 1996 42,262.60 144.20 10,562,512.17 10,847.70 10,875.60 2,011.02

590 HANGAR 98,400 1959 31,609.32 107.85 1,800,363.19 1,848.97 8,757.81 89.00

674 F-22 HEAVY MAINT 69,100 2010 6,800,196.37 23,202.27 78,406,348.59 80,523.32 103,725.69 1,501.10

825 HEAT PLANT 551,792 1958 763,543.38 2,605.21 0.00 0.00 20,205.93 36.62

891 DPI 143,050 1989 16,133,405.63 55,047.18 2,354,333.01 2,417.90 57,465.08 401.71 1286 HEAT PLANT 3,835 1942 24,089.10 82.19 129,325,219.08 132,817.00 133,168.00 34,724.38 1590 HEAT PLANT 4,810 1961 30,111.37 102.74 98,873,417.72 101,543.00 102,262.00 21,260.29

1624 HEAT PLANT 1,320 1941 93.79 0.32 9,215,189.87 9,464.00 9,586.70 7,262.65

1701 SHP SHLTR LCMTV 34,803 1960 410,609.61 1,401.00 16,599,805.26 17,048.00 18,449.56 530.11 2025 HEAT PLANT 1,794 1942 147,162.95 502.12 12,789,678.68 13,135.00 13,841.00 7,715.16 2104 HEAT BUILDING 1,284 1941 43,651.82 148.94 7,425,511.20 7,626.00 7,817.77 6,088.61

2203 HTG FACILITY BLDG 1,284 1941 40,064.48 136.70 9,891,918.21 10,159.00 10,431.30 8,124.07 10570* GYM 22,500 1988 1,129,835.87 3,855.00 42,039,922.10 43,175.00 47,030.00 2,090.22

593 CE OPS AND ADMIN 44,628 1969 487,098.48 1,661.98 0.00 0.00 7,082.25 158.70

180 HILL BASE SPT 39,032 1943 484,551.58 1,653.29 0.00 0.00 6,397.77 163.91

519 DINING HALL 19,157 1960 456,186.99 1,556.51 1,626,893.87 1,670.82 6,150.03 321.03

350 VAQ 26,283 1959 519,202.81 1,771.52 915,160.66 939.87 6,114.66 232.65

120 HILL HQ BLDG 34,689 1941 529,961.90 1,808.23 0.00 0.00 6,028.25 173.78

Totals 1,334,473 34,032,744.14 116,119.72 703,256,208.37 722,244.13 920,119.29

Attachment: Hill AFB Site Building Data and Utility Consumption Data Hill Air Force Base ESPC Options

*MBTU usage for B10570 was derived using data on current equipment, run-times, and lighting information.

Facility Energy Buildings:

Building Number # Bldg Function Sq Ft Date Of

Building Electric (kWh) Electric (MBTU) Gas (CF) Gas (MBTU) Total

(MBTU)

Total

(kBTU/SF)

A/C Depot Maintenance Hanger

198824 1941 3,280,739.25 11,193.88 11,263,618.94 11,567.74 22,761.62 11.45

Integrated Support Facility 369937 1941 8,747,302.94 29,845.80 272,949.25 280.32 30,126.12 8.14

Integrated Support Facility 353295 1942 10,880,656.00 37,124.80 682,373.12 700.80 37,825.60 10.71

A/C Depot Maintenance Hanger 23359 1999 333,288.65 1,137.18 2,334,585.93 2,397.62 3,534.80 15.13

Integrated Support Facility 29516 1942 474,959.16 1,620.56 0.00 0.00 1,620.56 5.49

A/C Depot Maintenance Hanger 26041 1979 109,600.00 373.96 938,944.03 964.30 1,338.25 5.14

214 PMEL Lab 96909 1942 2,964,956.72 10,116.43 0.00 0.00 10,116.43 10.44

Corrosion Control Facility 98999 1957 7,412,210.76 25,290.46 0.00 0.00 25,290.46 25.55

225 A/C Maintenance 597528 1942 4,757,026.80 16,230.98 23,940,012.60 24,586.39 40,817.37 6.83

A/C Depot Maintenance Hanger 120325 1979 488,155.03 1,665.58 6,446,174.06 6,620.22 8,285.81 6.89

Maintenance Dock, Flight Systems 30018 1981 506,276.34 1,727.41 0.00 0.00 1,727.41 5.75

General Maintenance Shop 32430 1992 369,204.18 1,259.72 0.00 0.00 1,259.72 3.88

Gas Turbine Depot Maintenance Shop 331538 1991 3,309,695.73 11,292.68 13,367,512.29 13,728.44 25,021.12 7.55

Gas Turbine Depot Maintenance Shop 21766 2001 2,733,274.84 9,325.93 1,125,882.82 1,156.28 10,482.22 48.16

A/C Depot Maintenance Shop 24465 1941 306,889.92 1,047.11 1,828,864.47 1,878.24 2,925.35 11.96

Process Energy Buildings:

Wing Repair and Overhaul Facility 138813 1941 3,740,309.90 12,761.94 343,752.31 353.03 13,114.97 9.45

Corrosion Control Facility 55684 2004 3,575,126.50 12,198.33 126,311,138.31 129,721.54 141,919.87 254.87

Corrosion Control Facility 61929 1943 1,786,786.52 6,096.52 18,540,169.16 19,040.75 25,137.27 40.59

Hydraulics/Pneudrauli cs Repair 140426 1995 4,432,084.59 15,122.27 3,861,533.58 3,965.79 19,088.07 13.59

Electroplating Repair and Overhaul

94677 1973 8,661,079.67 29,551.60 38,386.67 39.42 29,591.03 31.25

Landing Gear Repair and Overhaul

296152 1977 11,046,458.58 37,690.52 6,038,133.62 6,201.16 43,891.68 14.82

General A/C Maintenance Shop 69174 1987 1,129,795.03 3,854.86 0.00 0.00 3,854.86 5.57

510 Machine Shop 68747 1956 269,478.96 919.46 0.00 0.00 919.46 1.34

A/C Maintenance Hanger 98400 1959 31,609.26 107.85 1,800,363.24 1,848.97 1,956.82 1.99

A/C Maintenance Hanger 112018 2005 431,749.50 1,473.13 9,539,560.75 9,797.13 11,270.26 10.06

General A/C Maintenance Shop 286570 1986 3,984,496.45 13,595.10 7,418,779.61 7,619.09 21,214.19 7.40

GM Maintenance Shop 147402 1975 1,870,121.94 6,380.86 3,709,062.56 3,809.21 10,190.06 6.91

Logistics Facility, Depot Operations 488322 1975 5,566,735.04 18,993.70 0.00 0.00 18,993.70 3.89

GM Maintenance Shop 42558 1938 726,155.76 2,477.64 0.00 0.00 2,477.64 5.82

Software Support Facility 289938 1988 18,038,968.37 61,548.96 325,261.66 334.04 61,883.00 21.34

Totals 4,745,760 111,965,192.39 382,025.24 240,127,058.97 246,610.49 628,635.73

You are welcome to propose ECMs in Buildings 1,5, 40, 45, 204, 206, 225, 233, 236, 237, 238, 240, 270, 503, 505, 507, 509, 510, 520, 590, 847, 849, 1424, and 1701 as long as you do not include lighting ECMs; they are under contract.