Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

K PAGE 1 OF 8

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0001 28 April 15 N/A

6.

ISSUED BY CODE

DLA ENERGY-FEA

SP0600

7. ADMINISTERED BY (If other than Item 6) CODE

SP0600

8725 JOHN J. KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

BUYER/SYMBOL: CHELSEY HARRISON/DLA ENERGY-FEABB

PHONE: (703) 767-9457; FAX (703) 767-2382

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X 9a. AMENDMENT OF SOLICITATION NO.

Notice of Opportunity/ SP0600-15-R-0413

9b. DATED (SEE ITEM 11) 04/23/2015

10a. MODIFICATION OF CONTRACT/ORDER NO

DUNS: CAGE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [ X ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor [] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

OC-ALC, Tinker Air Force Base OK SOLICITATION-SP0600-15-R-0413

Due to inadvertent clerical error the notice of opportunity issued 23 April 2015 is hereby rescinded.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

SP0600-15-R-0413

Amendment 0001

The following changes are hereby incorporated in the Notice of Opportunity, SP0600-15-R-0413, as follows:

FIRST: Due to an inadvertent clerical error, the Notice of Opportunity issued 23 April 2015 is hereby rescinded.

The original Notice of Opportunity included a ‘draft’ watermark when originally issued. The following presents the corrected copy of the Notice of Opportunity without the ‘draft’ watermark.

Notification of Opportunity

OC-ALC, Tinker Air Force Base OK Energy Savings Performance Contract (ESPC) Task Order Under the Department of Energy’s (DOE), Indefinite Delivery Indefinite Quantity (IDIQ) Contract.

Solicitation: SP0600-15-R-0413

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of the OC-ALC at Tinker Air Force Base

OK plans to award an ESPC task order using the Department of Energy (DOE) Super ESPC indefinite-delivery, indefinite-quantity (IDIQ) contracts. DLA Energy invites the current 16 ESPC contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 16 DOE ESPC awardees are eligible for award.

2. Authority: The DLA Energy authority is in accordance with the Federal Acquisition Regulation (FAR) 23.205

“Energy-savings performance contracts”, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

OC-ALC desires to achieve improvements in energy efficiency, water efficiency, and renewable energy production for the OC-ALC Depot Maintenance facilities. ECMs developed in the PA and must increase energy reliability, energy surety and significantly address the net zero goals.

Attachment 1 provides the buildings included in the scope and their pertinent data illustrating energy consumption and mission. This is offered only for scoping potential. Be advised that the Government is fully aware of the differences in the total utility data totals within the document. This is due to the fact that some utility data is based on estimates as a result of multiple organizations within one building. Energy calculations in the resultant project must be based on the OC-ALC’s reimbursable rate structures not the base’s rate structure. Attachment 2 provides recent billings for the reimbursable rates structure for OC-ALC buildings except the buildings in the 9000 area. These buildings which are defined as the ‘TAC area’ and have a different rate structure than the rest of the base. Further clarifications will be discussed with the select ESCO during project development. The selected ESCO shall be responsible for determining the actual utility consumption during the PA and IGA phases. This information is offered only to generalize the nuances of the OC-ALC utility rate structure for ESCOs as they decide whether to respond to the Notice.

OC-ALC desires a comprehensive audit and analysis to identify and examine opportunities to achieve maximum energy/water savings and renewable energy production within the constraints of the ESPC vehicle with particular emphasis on the industrial process improvements. The Government defines process improvement as improvements to the energy consumed by the equipment or process such as, but not limited to, the following ECM scope examples:

Amendment 0001

1) Evaluate how constant speed drives (CSDs) are currently tested. In the current process, CSDs generate electricity which is then dissipated using resistors which wastes all the electricity that is generated.

2) Evaluate the air driven accessories process. Currently large quantities of compressed air are wasted due to the way the test process is designed.

3) Evaluate heated process tanks.

4) Evaluate the processes which use distributed compressed air and steam to determine if there are more efficient methods and technologies available.

5) Evaluate paint and strip operations to determine optimal procedures and technologies.

In achieving their energy goals, OC-ALC is interested in any energy conservation measure (ECM) defined in Attachment J-3 of the DOE IDIQ with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. All ECMs will have the operations, maintenance, repair and replacement performed by the selected ESCO. The resultant project must address the following needs:

1. Proposed technology must be forward looking. Individual boilers and equipment which address only one focus area without consideration to overall energy management will not be considered responsive.

2. Systems must be analyzed as a whole to determine opportunities to reduce net energy consumption. Individual ECMs for individual components that do not address the impact to the whole system will not be considered responsive.

3. The contractor shall demonstrate an in-depth understanding of OC-ALC's electrical and thermal loads by season and production rates on an 8760 hour basis. Solutions must address processes, equipment, and sustainable behavior changes over the life of the project.

4. Combined Heat and Power, Solar PV/Thermal, Energy recovery and other forms of renewable energy must be analyzed on a life cycle basis for each major process and for the complex as a whole.

5. Compressed air networks must be metered and analyzed as a whole to determine true loads, base loads and leakage rates. Proposed alternatives must demonstrate detailed knowledge of the system and measures to reduce energy and equipment capacities by 50%.

6. Airflows required for paint, de-paint operations shall be modeled using Computational Fluid Dynamics models to determine actual airflow requirements per the Uniform Facilities Code (UFC) and the Task Order Request for Proposal (TORFP). Proposed systems must meet actual requirements not historical requirements.

7. Cost and benefits for ECMs must be quantified by building and billing customer so that OC- ALC cost and benefits can be separated from other tenant organizations.

ESCOs are advised that there are existing ESPC, UESC and ECIP projects at some of the buildings.

Further discussion of demarcation will be with the selected ESCO at the Preliminary Assessment kickoff meeting. The selected ESCO will be required to include and illustrate the clear lines of demarcation between their new project and the existing energy conservation projects. The project Measurement and Verification Plan shall clearly illustrate the savings to assure the Government review team that energy savings are counted only once between the new project and existing energy projects.

4. Submission Requirements

The DOE Super ESPC will be the contracting vehicle used to implement this energy conservation project.

DLA Energy, on behalf of OC-ALC, invites the 16 current ESPC contract holders to submit a written response to this Notice for our consideration. This Notice constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions

(1) Document Submission:

Offers must be completed and returned to the below address prior to the exact time and location set forth as the closing date for submission of offers. Late responses will only be considered in accordance with FAR 52.212-1(f). All documents shall be sent to the following address:

DLA Energy-FEABB Attn: Cynthia J. Obermeyer, Contracting Officer, and Chelsey Harrison, Contract Specialist 8725 John J. Kingman Road, Suite 3827 Ft. Belvoir, VA 22060

The package shall be labeled “DO NOT OPEN/SUBMISSION OF OFFER – OC-ALC.”

Emailed or facsimile offers in response to the Notice of Opportunity are not acceptable. Any formal communications such as requests for clarifications and/or information concerning this NOO must be submitted in writing and emailed to both Chelsey.harrison@dla.mil and Cynthia.obermeyer@dla.mil.

Clarifications and questions must be received by the above at least 10 days prior to the established closing date of the NOO.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Each offer submitted shall contain one electronic version and one hard copy. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Assurance of experience, capability, and qualifications that clearly demonstrate and support the offeror’s plan of action and claims are essential.

Page limitation for each offeror’s response is stated in paragraph (7) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer.

Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, the text size shall be no less than 12 points. Use at least 1 inch margins on the top and bottom and ¾ side margins. Pages shall be numbered sequentially. These limitations shall apply to both electronic and hard copy versions of the response.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the offer, and count as mailto:Chelsey.harrison@dla.mil mailto:Cynthia.obermeyer@dla.mil a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy versions of the response.

(4) Electronic Copies:

The content and page size of electronic copies must be identical to the hard copy. When discrepancies exist between the written offer and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the offeror’s name and project title. The electronic copies of the response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, and MS-Power Point 2007®, or Micro-Soft Office XP®, as applicable. In addition to one of the aforementioned formats, the electronic copy must also contain one complete response document in Acrobat Adobe (.pdf) format.

(5) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the subparagraphs. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered.

(6) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(7) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Responses to this Notice of Opportunity should be received no later than 25 May 2015, 3:00 p.m. Ft. Belvoir VA time. Interested ESCOs are asked to limit the volume of the material submitted to only the pertinent information requested. All interested ESCOs should submit the following to be considered:

Factor 1 – ESCO Experience: (15 single sided pages maximum)

The ESCO response to this factor should include sufficient information to identify and describe the experience of the ESCO as a prime contractor for four (4) ESPC projects that illustrate an ESCO’s experience in ESPC projects addressing industrial process improvements. If an ESCO submits more than four (4) projects, only the first four (4) will be considered for evaluation.

For each project, provide a brief narrative explaining how the project relates to each of the items (i)

– (vii) below. Include the Agency/Owner point of contact (name, title, phone number, and email address), location of each project, the date of task order or contract award, and actual or project construction completion date, original and actual date. For projects currently in the performance period phase, include information on whether the guaranteed savings for previous years have been achieved.

ESCO submissions shall address each of the following items for each project submitted:

(i) Building/process types (i.e. office buildings, paint/depaint process, compressed air system, storage depots, maintenance/general purpose buildings, etc.) – Include a brief description of the facilities/processes including square footages, building types, occupancy, and approximate age of buildings/equipment.

(ii) Define the ECMs accomplished for each project that specifically address a process improvement. Provide a brief description of the process improvement scope, its energy savings, the cost of the process improvement, the process benefit (cost/quality/safety/throughput), and any distinct attributes in accomplishing the identified ECM. It is understood that the ECM may include aspects beyond the process improvements depending on how the project was structured. It is up to the ESCO to clearly articulate what portion submitted illustrates their abilities in process improvement conservation measures.

(iii) For each example, include a brief description of the impact on the mission processes in their continued production of that process during the execution of the ESCO’s performance.

(iv) Provide a brief listing of the steps the ESCO executed in the investigation, analysis, development and determination of the process improvement effort for projects submitted in response to this Notice.

(v) For each project submitted, identify what party held responsibility for operations, maintenance, repair and replacement.

(vi) For each project submitted, identify where the ESCO developed an entire building integrated design especially using whole building integrated design approaches which leverages the cumulative efficiencies of different systems.

(vii) For each project submitted, identify how the project addressed energy reliability, energy surety, renewable energy and significantly addressed net zero goals Projects that have construction completed will rate more favorably than projects that do not have construction completion at the time of submission.

Factor 2 – Project Management Plan (PMP): (7 single side pages maximum)

ESCOs shall provide the following:

(i) A Communication Plan addressing communications with the Government and between project team members: The Communication Plan should include, at a minimum, ESCO management/decision makers, subcontractors, and industry partners. The plan should clearly demonstrate how the team is going to communicate across disciplines to ensure complete, quality, and innovative solutions. The plan should include the approach the ESCO intends to take at different project stages, including identifying and refining ECMs throughout the PA and IGA processes, identifying and correcting construction issues during the construction process, and identifying and correcting performance issues during the performance phase.

(ii) A Staffing Plan for the proposed ESCO project team: The Staffing Plan should indicate the job title, duties, and responsibilities with decision making authority for the project, and clearly demonstrate how the project will be resourced and managed through the PA, IGA, construction, and performance period phases. The plan should include an organization chart, and show the proposed number of assigned personnel and their associated disciplines (senior ME, etc.).

The Project Management Plan will be evaluated on the effectiveness of the communication approach, adequacy of resourcing, and effective approaches to ECM identification, and monitoring/corrections during construction and performance stages. (Note: ESCOs are advised that it is the plan that is to be clearly defined and illustrated not the particular individual names of personnel to be assigned.)

Factor 3 - Past Performance: This factor considers the ESCO’s past performance as the prime contractor.

The Government will use its discretion to determine the sources of past information used in the evaluation, and the information may be obtained from references provided by the offeror, agency’s knowledge of contractor performance, other Government agencies or commercial entities, or past performance databases.

Factor 4 - Price Factors: (Five single sided pages maximum) ESCOs shall provide the following information for each of the four (4) projects submitted under Factor 1:

A. Total Implementation Price B. Breakout of each ECM’s price within the project total cost including overhead and profit C. Percent indirect expenses (overhead);

D. Percent of project development expense;

5. Evaluation Methodology

a. Basis for Selection:

Task Order (TO) down selection procedures as stated in the DOE basic contract, paragraph H.3.1, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Proposal will be evaluated using the following four factors in descending order of importance:

1) ESCO Experience;

2) Project Management Plan;

3) Past Performance; and

4) Price Factor.

The focus on the down select will be likeliness of successfully performing a project of this magnitude. The resultant Task Order may be awarded to the responsible ESCO that provides the best fit based on its technical experience, ability, approach, and past performance for achieving energy conservation and renewable efforts for the OC-ALC. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s Experience, Project Management Plan, Past Performance and Price.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant Task Order for this requirement. However, the Government reserves the right not to award a Task Order at all.

Amendment 0001

Attachments:

1. Site Building data and utility consumption data

2. Jan 2015 utility billings for OC-ALC and TA

SECOND: All other terms and conditions remain as previously stated.