Combined_Synopsis_Solicitation_SP0600-15-Q-0425.pdf

Page 1 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

THE DEPARTMENT OF DEFENSE (DoD)

DEFENSE LOGISTICS AGENCY (DLA)

RENEWABLE ENERGY CERTIFICATE (REC)

REQUEST FOR QUOTE (RFQ)

SP0600-15-Q-0425

I. Combined Synopsis Solicitation

1. This is a Request for Quotation (RFQ) on an UNRESTRICTED BASIS issued in accordance with the terms and clauses of DLA Energy’s open and continuous Basic Ordering Agreement (BOA), Request for Proposal SP0600-15-R-0416 which is posted on at Federal Business Opportunity: https://www.fbo.gov/spg/DLA/J3/DESC/SP0600-15-R- 0416/listing.html. for the supply of Renewable Energy Certificates. At this time, all terms and clauses pursuant to RFP SP0600-15-R-0416 (Weblink above) through its Amendment 0002 are incorporated into this RFQ by reference.

2. This RFQ is placed by the DLA Energy Contracting Officer, posted under RFQ # SP0600-15-Q-0425 on www.FBO.gov.

3. QUOTE DUE on Monday, September 14, 2015 12:00 EDT.

4. Points of contact are:

Name Title Email Phone Melissa Roth DLA Contracting Officer Melissa.roth@dla.mil Clare Sanchez DLA Contract Specialist Clare.sanchez@dla.mil 703-767-4373 Nikia Muller DLA Contract Specialist Nikia.muller@dla.mil 703-767-1430

5. The Government does not intend to negotiate this solicitation.

6. Multiple Awards are possible under this RFQ.

7. Quantity: If your quote should contain a quantity less than what the Government requested, please specify the quantity you can provide and associated price of that lesser indicated quantity. In Table 1 – Supplies to be Furnished, some quantities may establish a Not-to-Exceed dollar amount, to which the Government may not be able to exceed; the Government may accept your quote at a quantity less than what is specified in the RFQ in order to not exceed the specified dollar amount. (See Part II – Local Clauses, FAR Clause 52.232-18 Funds Availability pertains to any quantity requested that goes beyond the Not-to-Exceed price listed in Table 1.

8. If your quoted price is not available at a quantity less than quantity requested, please specify the minimum quantity you intend to make available with your quoted price.

9. Evaluation: All DLA BOA Holders must respond to with their Quote via email to the above Points of Contact when the specified quote is due. All interested parties who do NOT HAVE A DLA BOA must submit a proposal to https://www.fbo.gov/spg/DLA/J3/DESC/SP0600-15-R-0416/listing.html. in order to become a DLA BOA Holder before being able to accept an order under the DLA REC BOA terms and clauses (Ref: para 1 of this RFQ).

https://www.fbo.gov/spg/DLA/J3/DESC/SP0600-15-R-0416/listing.html https://www.fbo.gov/spg/DLA/J3/DESC/SP0600-15-R-0416/listing.html http://www.fbo.gov/ mailto:Melissa.roth@dla.mil mailto:Clare.sanchez@dla.mil mailto:Nikia.muller@dla.mil https://www.fbo.gov/spg/DLA/J3/DESC/SP0600-15-R-0416/listing.html

Page 2 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

a. All subsequent awards must be made to DLA BOA Holders.

b. All subsequent awards will be determined by the lowest price technically acceptable.

c. All vendors are required to adhere to all terms and clauses in the DLA BOA, to include DLA BOA SP0600-15-R-0416, Section M, 52.212-2 (2) Responsibility.

d. The Government’s objective is to keep the ordering procedure simple and inexpensive for all parties to the BOA.

e. Upon request, the Government will notify unsuccessful quoters.

10. Table 1 Supplies to be Furnished: Provide a price for the following CLIN(s) in accordance with DLA REC BOA, RFP#SP0600-15-R-0416, Section B, SUPPLIES TO BE FURNISHED and Section C, STATEMENT OF WORK/SPECIFICATIONS.

Contract Line Item Number & Facility

REC Type/ Source (IAW SP0600-15-R-416 Section B- Table 1: Supplies to be Furnished)

Quantity (listed in MWh)

Not-to- Exceed Dollar Amount(s)

Price Quote ($/MWh)

0001 USAF CLIN0001, Any/all RECs 112,000 $125,000.00 $ 0002 NASA Wallops CLIN0001, Any/all RECs 1740 - $ 0003 DOT Maritime HQ CLIN0001, Any/all RECs 7,772 $8,549.00 $ 0004 DHS FLETC CLIN0001, Any/all RECs 7,500 $9,000.00 $ 0005 DHS US Secret Service CLIN0001, Any/all RECs 500 - $ 0006 FAA Aviation Safety CLIN0003, Wind 2,800 $3,080.00 $ 0007 DOT Volpe Fclty Mgmt. CLIN0003, Wind 300 - $ 0008 USCG CLIN0007, LEED Certified 3,182 $7,000.40 $ 0009 NIST CLIN0010, Wind, Green-e

Certified 20,000 $22,000.00 $

0010 EPA Superfund CLIN0010, Wind, Green-e Certified

15,000 - $

0011 DHS C&BP CLIN0010, Wind, Green-e Certified

9,090 - $

a. Delivery Period: Pursuant to Table 2 ‘Delivery & Invoice locations’, all RECs shall be delivered no later than December 31, 2015 in accordance with the DLA REC BOA RFP SP0600-15-R-0416, Section C, Table 1, Federal REC Vintage Timeline.

Page 3 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

11. Delivery and Invoice Instructions: The following table includes the customer specific delivery and invoice instructions. Any further information will follow the table.

Table 2: Delivery & Invoice locations Installation Facility REC Delivery Address Invoice Address

0001 USAF

AFCEC/CN, Attention Richard Fillman 139 Barnes Drive Tyndall AFB, FL 32403

See DFARS 252.232-7003 and 252.232-7006

0002 NASA Wallops

Attn: Wolfgang N. Clayton (WFF-2280) Wallops Flight Facility Bldg. N-161 Room 11A CODE 228 Wallops Island, VA 23337

Attn: Wolfgang N. Clayton (WFF-2280) Wallops Flight Facility Bldg. N-161 Room 11A CODE 228 Wallops Island, VA 23337

0003 DOT Maritime

HQ

Attn: Dale Vandagriff W28-306 US Dept. of Transportation/Maritime Administration 1200 New Jersey Ave. SE Washington, DC 20590

Attn: Dale Vandagriff W28-306 US Dept. of Transportation/Maritime Administration 1200 New Jersey Ave. SE Washington, DC 20590

0004 DHS-FLETC

Attn: Tim Harper Federal Law Enforcement Training Center

(FLETC)

1131 Chapel Crossing Road Facilities Management Division, Bldg. 200 Glynco, GA 31524 tim.harper@dhs.gov

Attn: Tim Harper Federal Law Enforcement Training Center

(FLETC)

1131 Chapel Crossing Road Facilities Management Division, Bldg. 200 Glynco, GA 31524 tim.harper@dhs.gov

0005 DHS-USSS

Communications Center, SAF Attn: Thomas Franklin 245 Murray Lane, SW, Bldg. T-5 Washington, DC 20223 thomas.franklin@usss.dhs.gov (preferred)

Email: nicole.m.jones@usss.dhs.gov

0006 FAA-Aviation Safety

Attention - Janet Vaughan DOT/Federal Aviation Administration 800 Indendence Ave. SW #802 Washington, DC 20591

Attention - Janet Vaughan DOT/Federal Aviation Administration 800 Independence Ave. SW #802 Washington, DC 20591

0007 DOT Volpe Facilities Management

Attention - Nancy LaFrenier V241 USDOT/Volpe Center 55 Broadway Cambridge, MA 02142

Attention - Nancy LaFrenier V241 USDOT/Volpe Center 55 Broadway Cambridge, MA 02142

0008 USCG

Base Kodiak P.O. Box 195014 Kodiak, AK 99619-5014

Commandant (CG-4) Attn: Office of Energy Management (CG-46) US Coast Guard Stop-7714 2703 Martin Luther king Jr. Ave. SE Washington, DC 20593-0001

0009 NIST

Attn: Karen Armstrong National Institutes of Standards & Technology (NIST) Bldg. 301 Shipping & Receiving 100 Bureau Drive Gaithersburg, MD 20899-0001

Attn: Karen Armstrong National Institutes of Standards & Technology (NIST) Bldg. 301 Shipping & Receiving 100 Bureau Drive Gaithersburg, MD 20899-0001

0010 EPA Superfund

Attn: Larry Zaragoza, Associate Branch Chief Environmental Protection Agency 1200 Pennsylvania Ave. NW MC-5204P Washington, DC 20460

See Exhibit I - CLIN 0010

0011 DHS-C&BP

Mr. Clifton Greenhow - Acting Director Environmental & Energy Division US Customs & Border Protection 1331 Pennsylvania Ave. NW MS 1106 Washington, DC 20229-1106

Email: CBPINVOICES@cbp.dhs.gov ;

CBPUTILITYINVOICE@cbp.dhs.gov and CC cliff.greenhow@dhs.gov

Page 4 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

II. Local Clauses 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(END OF CLAUSE)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DFARS)(JUN2012)—Applicable to ONLY to CLIN 0001- USAF

(a) Definitions. As used in this clause—

(1) “Contract financing payment” and “invoice payment” have the meanings given in section 32.001 of the Federal Acquisition Regulation.

(2) “Electronic form” means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) “Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(4) “Receiving report” means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when—

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer’s determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

(4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(END OF CLAUSE)

252.232-7006 Wide Area WorkFlow Payment Instructions (DFARS) (MAY 2013) — Applicable Only to CLIN 0001- USAF

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in http://www.acq.osd.mil/dpap/dars/dfars/html/current/252246.htm#252.246-7000 https://wawf.eb.mil/

Page 5 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

__Combo_________________________________________________________

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

RECs:

AFCEC/CN, ATTN: Richard Fillman 139 Barnes Drive Tyndall AFB, FL 32403

Invoices:

AFCEC/CN, ATTN: Nancy Coleal 139 Barnes Drive Tyndall AFB, FL 32403

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 (DFAS Limestone) Issue By DoDAAC SP0600 Admin DoDAAC SP0600 Inspect By DoDAAC FA4819, Extension: F4ATA6 Ship To Code FA4819, Extension: F4ATA6 Ship From Code See schedule Mark For Code N/A Service Approver (DoDAAC) FA4819, Extension: F4ATA6 Service Acceptor (DoDAAC) FA4819, Extension: F4ATA6 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.acquisition.gov/

Page 6 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

USAF: Richard.fillman.2@us.af.mil; Nancy.coleal@us.af.mil DLA Energy: Melissa.Roth@dla.mil; Clare.Sanchez@dla.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Nancy.coleal@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (FAR)(MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C.

2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010).

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note)..

_X_ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note)..

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

mailto:Richard.fillman.2@us.af.mil mailto:Nancy.coleal@us.af.mil mailto:Melissa.Roth@dla.mil mailto:Clare.Sanchez@dla.mil http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1141983

Page 7 of 8 DLA ENERGY RFQ# SP0600-15-Q-0425 (Renewable Energy Certificates)

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

_X_ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (JUL 2013).

_X_ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.

3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

The solicitation is for supplies, not services. No selections were made because they are not applicable.

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

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(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O.

13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O.

13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

List of Exhibits

a. Exhibit I- CLIN 0010 EPA Superfund.

End of RFQ SP0600-15-Q-0425

DLA Energy REC RFQ, SP0600-15-Q-0425 Exhibit I- CLIN 0010 EPA Superfund

INVOICE PREPARATION INSTRUCTIONS

(1) Send invoices to: RTPReceiving@epa.gov . No follow-up hardcopy for the Finance Center is required. A copy shall be sent to both the EPA Contracting Officer: Christie M. Deskiewicz at deskiewicz.christie@epa.gov and the Project officer: Larry Zaragoza at Zaragoza.Larry@epa.gov.

(2) Please put the Contract No., Invoice No., and Task Order No. in the SUBJECT line of the email.

Example: I_68w09999_234B_00005.pdf

a. If multiple invoices are attached, please put the Contract No. only.

(3) Email body:

a. Do not include any attachments which are not invoices.

b. Provide all relevant information within each invoice attachment.

(4) Invoices must be in PDF format and attached to the email. A separate attachment for each invoice is required.

(5) Each invoice must be signed by a representative of the contractor that is fully and completely authorized to sign on behalf of the contractor. The representative must also print their name, direct dial phone number, and email address as a point of contact (POC).

(6) Attachment file name protocol is very important (invoice may be rejected if .pdf naming protocol is incorrect).

Please submit using the following attachment name fields separated by underscores:

Contract number: Field is 8 digits (for non-EPA contracts we use the first two digits and the last six digits) Invoice number: Field is 11 digits. Please do not exceed 11 digits per invoice #. However any invoice which exceeds the 11 digits will be entered using the 11 digits starting from the right. Numbers should not begin with a zero or with a special character. Invoice #s should not include an underscore or a

Order number: Field is 5 digits (if no order #, please enter ‘00000’ or simply end with the .pdf) Fields for contract #, invoice # and order # should be separated by underscores.

Examples: I_EPXX9999_STB-300_00001.pfd

I_68XX0000_7.pdf (no order number required) I_261D00XX_54678994999_00000.pdf (using zeros as placeholders; no order number required) I_GSF0440G_B345_01100.pfd I_EPW01111_1.pdf

(7) Receipt of invoice by EPA: An auto reply will be sent per email; it will not include the previously sent email, but will reference the SUBJECT line of the email. Therefore it is important mailto:RTPReceiving@epa.gov mailto:deskiewicz.christie@epa.gov mailto:Zaragoza.Larry@epa.gov

DLA Energy REC RFQ, SP0600-15-Q-0425 Exhibit I- CLIN 0010 EPA Superfund to include the contract number in the SUBJECT line. If for some reason the EPA cannot accept electronic invoicing from the contractor, the contractor will be notified as soon as such an event is known. The reasons for non-acceptance includes, but is not restricted to, viruses or server problems. The contractor is required to contact RTP-FC immediately if submissions are rejected.

If RTP-FC is unable to accept electronic invoice submissions from the contractor, the contractor must submit its invoices following standard procedures.

(8) Receipt date for invoices will be the date RTP-FC retrieves and successfully opens the invoice attachments. If invoices are sent on a weekend or federal holiday, or after 3 p.m. (EST or EDT) on a regular work day, the receipt will be dated for the next business day.

(9) Submitted invoices which do not conform to these procedures may be determined to be an inappropriate submission and are subject to rejection.

(10) For status of invoice payments, call the Financial Office’s Customer Service line at (919)541- 0616.