10-R-0222 Amd 0001.pdf

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-

83) PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGES 1 OF 4

2. AMENDMENT/MODIFICATION NO.

SP0600-10-R-0222

3. EFFECTIVE DATE

7 MAY 2010

4. REQUISITION/PURCHASE REQ. NO.

SP0600-10-1326

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

DEFENSE ENERGY SUPPORT CENTER

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE

8725 JOHN J. KINGMAN ROAD, SUITE 4950

FORT BELVOIR, VA 22060-6222 FAX 703-767-8506

BUYER/SYMBOL – JASTAR SINGH/DESC-PEB

PHONE - (703) 767-6131 P.P. 1.99U

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,St

X

9a. AMENDMENT OF SOLICITATION NO.

9b. DATED (SEE ITEM 11)

22 APRIL 2010

10a. MODIFICATION OF CONTRACT/ORDER NO.

BIDDER CODE: CAGE CODE: 10b. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __1__ copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this amendment is to clarify questions raised by offeror query of Solicitation SP0600-10-R-0222, procurement for Automobile and Diesel Fuel for the US Embassy, Kabul, Afghanistan.

2. All offeror must complete blocks 8, 15a, 15b and 15c of the SF 30, and return a copy of this amendment with their offer.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

1. The purpose of this amendment is to clarify questions raised by potential offeror of Solicitation

SP0600-10-R-0222, procurement of Automobile and Diesel Fuel for the US Embassy, Kabul, Afghanistan.

2. This Question and Answer (Q&A) provides resolution for the following 22 questions provided below:

QUESTION – 1: The bid package says that “all documents to be completed and returned are contained in this OSP.” There is no place in the OSP to insert a technical description and the evaluation factors mention only past performance and price. However, Paragraph 4 on the top of page 5 of the RFP says that we are to submit a technical description of the product. This is an apparent conflict. Which is correct?

ANSWER: The technical description of the product refers to the specification of fuel that will be delivered. It is not necessary to submit a technical capability proposal.

(Reference Page 5 of the RFP and page 9 of the OSP which list the following statement: “A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.)

QUESTION – 2: Do you need a hard copy sent in on this solicitation SP0600-10-R-0222 or will just the email attachments be OK?

ANSWER: An email with attachments will be sufficient. (Reference-OSP page 1, Return a copy of the completed Offeror Submission Package (OSP) to: JASTAR SINGH (DESC-PEB) via email at: DESC- PEB@dla.mil.

QUESTION – 3: Does the Afghanistan import tax exemption given on US and ISAF military fuel purchased and imported into Afghanistan apply to the US Embassy Solicitation SP0600-10-R-0222.

ANSWER: The Afghanistan tax exemption does apply to fuel destined for the US Embassy.

QUESTION – 4: We are interested in preparing a proposal for this contract and need the Statement Of Work.

ANSWER: The supplies to be furnished during the period specified in the REQUIREMENTS clause, the delivery points, methods of delivery, and estimated quantities are shown. (Reference: Clause INT-

B1.05 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (ALASKA/HAWAII) (DESC SEP 2005)

QUESTION – 5: Do offers need to be supported by commitment letters, keeping in view quantity demanded is very low, these quantities are easily available in market at all times?

ANSWER: No commitment letters are required.

QUESTION -6: What type of commitment letter is required, from refinery or oil traders in Afghanistan, Dubai, Turkmenistan or Pakistan?

ANSWER: No commitment letters are required.

QUESTION – 7: Can offer be made based on OGRA (Pakistan Fuel Index)?

ANSWER: Offers can be made based on OGRA. In your offer, you must clearly state any exceptions to the terms and conditions of the solicitation (using the OGRA listing would be considered an exception).

After your offer is received, any exceptions to the terms and conditions of the solicitation will be reviewed to determine if they are acceptable to the Government.

QUESTION- 8: Is Pakistani Diesel & Petrol acceptable?

ANSWER: Pakistani sourced fuel is acceptable for this requirement, provided that the fuel meets or exceeds the specifications found in the solicitation.

QUESTION – 9: Do offers need to disclose source of fuel?

ANSWER: Offers do not need to disclose the source of fuel. However all prospective offeror must comply with FAR Clause 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL

ITEMS (AUG 2009)

QUESTION – 10: Does every truck / shipment need to carry source fuel documentation other than Lab Test Report, we understand that every truck will be sampled before acceptance of fuel?

ANSWER: No, source documentation is not required. However each truck could potentially be sampled before acceptance.

QUESTION – 11: What is the minimum & maximum lead time from task order issuance to delivery of fuel, in other words how urgent is the demand of fuel?

ANSWER: The minimum amount of lead time between an order being placed and expected delivery in an emergency is 24 hours. In most normal cases, the contractor should expect lead time greater than 24 hours. The exact amount of lead time between orders will vary. (Reference: Clause INT-B1.05

SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (ALASKA/HAWAII) (DESC SEP 2005)

QUESTION – 12: Will DESC provide support in getting Maufinama (MN) / Border Clearance at Farah, Nimroz, Islam Qila / Targundi ANSWER: DESC will not provide support in any necessary tax and border documentation. Support for this documentation will be provided by the US Embassy.

QUESTION – 13: The title of fuel for item 100-KD will be transferred to DESC / US Embassy as soon as their truck is loaded at the storage point, is this correct?

ANSWER: Correct.

QUESTION – 14: The title of fuel remains with contractor until it is delivered at US Embassy for item 100-KD1 & 100-PG, is this correct?

ANSWER: Correct.

QUESTION – 15: Since, the demand is small & may have very short lead time; will commitment letter from a local (Kabul) storage & fuel trader be adequate to bid?

ANSWER: Yes, evidence of a binding agreement for use of a facility within the Kabul city limits for the duration of the contract will be considered acceptable.

QUESTION – 16: Which port should we quote the FOB price, i.e., Karachi port or what?

ANSWER: Price submitted should be the total price for delivery of fuel on an FOB Destination basis.

The fuel can be sourced at the offeror’s discretion.

QUESTION – 17: What are the payment terms for this requirement?

ANSWER: Payment terms for this requirement are NET 30.

QUESTION – 18: In some solicitations we write proposals and saw that no need proposal fort his contract. Do we just fill in the blanks?

ANSWER: Yes! (Reference: See B Schedule for requirements.)

QUESTION – 19: How should we list the proposal price?

(a). US Gallon (USG)? If yes the Platt FOB MED is published in metric ton (MT) and to convert in US gallon we need to know the density? Which converting average parameter do you consider for MT to USG in Afghanistan?

ANSWER: The proposal price should be quoted in US Dollars per USG. For the conversions, please reference the Solicitation, Page 59, INT-M55 Clause, CONVERSION FACTORS (DESC MAR 2007)

(b). Should the Proposal be stated below mentioned formula?

Platt FOB MED (USG) + TAX + Premium + Transportation ANSWER: The price submitted should be the final price for delivery of the fuel. It is not necessary to break the price down into separate components.

QUESTION – 20: We would like to know the approximate time frame for Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C 3903) and prompt payment regulations at 5 CFR Part 1315?

ANSWER: Except as prescribed or as authorized by FAR SUBPART 32.9—PROMPT PAYMENT the due date for making an invoice payment is as follows: (1) The 30th day after the designated billing office receives a proper invoice from the contractor, or (2) The 30th day after Government acceptance of supplies delivered or services performed.

QUESTION – 21: We would like to know about the third requirement, for the anticipated 330,000 US gallons of unleaded automobile gasoline (NSN: 9130-01-526-4844). The first two requirements need a FOB origin and FOB destination price quotes respectively, but the third requirement does not state the type of price quote. i.e., FOB destination or FOB origin.

What prices are we suppose to quote against the third requirement, the FOB destination or FOB origin?

ANSWER: The gasoline requirement is an FOB Destination requirement.

QUESTION – 22: What is the closing date for this proposal?

ANSWER: The closing date for this solicitation is 1500 (3PM Eastern), 14 May 2010.