Attach 1 PWS Djibouti 10-5-09.pdf

Attachment 1, Performance Work Statement Solicitation SP0600-09-R-0545

DFSP Djibouti, Africa

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT POINT SERVICES

PORT OF DJIBOUTI, AFRICA

1. Description of Required Services

1.1 Area of Consideration

1.2 Storage Tank Requirements

1.3 Grade of Product

1.4 Physical System Requirements

1.5 Estimated Through-put Requirements

1.6 Property Control, Records and System Records

1.7 JP5 (F44) Delivery Services

2. Facilities

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Truck Fill Stand

2.4 Berthing and Mooring Facilities

2.5 Storage Tanks

2.6 Filtration

2.7 Additive Injection

2.8 Laboratory Services

3. Product Quality Surveillance

3.1 Responsibilities

3.2 Quality Control Plan

3.3 Calibration

3.4 Quality during Shipments

3.5 Quality during Receipts

3.6 General

APPENDIX A.

Minimum Requirements for Storage Sampling and Testing Required, Aviation Turbine Fuel Tests Required for F76 and JP5.

1. Description of Required Services: Defense Fuel Support Point facilities and services to receive, store, protect and ship two grades (400,000 BBLS of F76 and 200,000 BBLS of JP5) of U.S. government owned product in the Port of Djibouti, Africa.

Contracted performance period: The contract shall be for a period of five (5) years.

Performance period: August 23, 2010 through August 22, 2015.

1.1 Area of Consideration: Port of Djibouti, Africa area.

1.2 Storage Tank Requirements: 600,000 barrels (shell capacity) of storage:

DFSP Djibouti, Africa

(1) 200,000 barrels (fill capacity) of Turbine Fuel Aviation, Grade JP5

(2) 400,000 barrels (fill capacity) of Fuel Naval distillate, Grade F76

A minimum of two tanks per product, interconnected and isolated from other facilities and products handled within the tank farm is desired, however, one tank per product will be considered. Dedicated facilities are required.

1.3 Grade of Service: Two grades of product: JP5 and F76.

(1) Aviation Turbine Fuel Grade JP5

(2) Fuel Naval Distillate Grade F76

1.4 Physical System Requirements: Storage and handling facilities capable of receiving, storing, protecting, and shipping two grades of U.S. Government-owned petroleum products. A dedicated system is preferred, however, a common system will be considered, providing the offeror(s) submit the data required by Clause L116.01, Data required to be submitted. In addition to the data required by Clause L116.01, the potential contractors will be required to provide the tank cleaning and inspection data required by Clause E18 as part of their proposal. The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the governments risk associated with the utilization of the facility.

1.5 Allowed Throughput: The U.S. Government will be entitled to initial fill and final shipment during the 5-year performance period, in addition to 2,000,000 barrels of total product turnover for each product within a 12-month period, hereafter referred to as allowed throughput. Initial fill is defined as all receipts required to fill the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required to withdraw 100% of the awarded safe fill capacity. The 4,000,000 total barrels of allowed throughput is defined as the total receipts of each product, JP5 and F76, in a 12-month performance period plus the total shipments (JP5/F76) in the same 12-month performance period, divided by two.

1.5.1 Excess Throughput: Offeror(s) shall indicate any additional throughput charge for volumes in excess of the allowed throughput under Subline Item 1001AA - Excess Throughput. Excess throughput charge will be calculated by multiplying the total number of barrels received and shipped in a 12-month period above the allowed throughput quantity by the excess throughput charge offered under Subline Item

1001AA.

1.6 Property Control, Records and System Records: The Contractor shall provide Property Control and System Records in compliance with paragraph (a) (1) of Clause I119.04. The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records

DFSP Djibouti, Africa keeping required by the Fuels Automated System (FAS); maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program, etc.

1.6.1 The Contractor shall input inventory and sales data for Government own product directly into the Government's Fuel Automated System (FAS) utilizing a Contractor-furnished computer system via a Contractor-furnished internet access (with static IP address capability) or creation of a dial-in account to the DESC FAS web server.

Additional data and requirements can be found in Clause I119.04.

1.7 JP5 (F44) Delivery Services:

1.7 JP5 (F44) Aviation Fuel Delivery Services: The contractor is required to load JP5 (F44) at the contractor’s pier to be pumped through a meter, calibrated in US Gallons, and a filter separator (Fuel Water Separator) into the receiving vessels tanks. Contractor will be responsible for maintaining the quality control of the product from the terminal to the delivery points and into the receiving vessels tanks.

1.7.1 Estimated quantity to be delivered: An estimated 1.2 to 1.5 million gallons for each 12-month contract period, approximately 14,000 USG per delivery. Contractor will be responsible for maintaining the quality control of the product from the terminal to the delivery points and into the receiving vessels tanks.

2. Facilities:

2.1 Product Receiving Requirement: The Contractor's facilities shall be capable of receiving U.S. Government-owned product via ocean going tankers/barges or U.S. Navy Fleet Oilers on a 24-hour per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers and Fleet Oilers). The contractor shall comply with all transportation and routing instructions for all modes furnished by the DESC-ME office.

2.2 Product Shipping Requirement: The Contractor's facilities shall be capable of shipping U.S. Government-owned product via ocean going tankers/barges or Navy Fleet Oilers on a 24¬hour per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers and Fleet Oilers. The contractor shall comply with all transportation and routing instructions for all modes furnished by the DESC-ME office.

2.3 Tank Truck Fill Stand Facility: The Contractor's truck fill stand facility shall be capable of simultaneously loading and shipping two tank trucks at a combined rate of 1,200 gallons per minute. The tank truck loading and shipping capability is required for JP5. The Contractor is responsible for loading and shipping tank trucks on a 7-day workweek schedule; 8:00 a. m. to 5:00 p. m. weekends and local holidays accepted.

Hours worked in excess of these hours will be on an overtime basis (see Clause

DFSP Djibouti, Africa

G148.05). (NOTE: The normal work week is Monday through Friday). Loading of the trucks shall be through a calibrated meter.

2.4 Berthing and Mooring Facilities: The Contractor's berthing and mooring facilities shall be capable of handling a minimum 40,000 dead weight ton (DWT) vessels with an overall length of 800 feet with a minimum draft of 39 feet at mean low water from the Contractor's berthing and mooring facility to the open ocean. The offeror shall provide any port restriction requirements and harbor fees with their proposal, along with height restrictions from ship's manifold to the waterline during loading/unloading.

2.5 Storage Tanks: All storage tanks must meet the minimum requirements of the current American Petroleum Institute (API) standards and all local laws, regulations, etc.

applicable to the tanks and facilities to be provided. Cone roof tanks with internal floating pans are preferred however, floating roof tanks will be considered if they are equipped with roof drains which prevent water from coming into contact with the product to be stored. The bottom floor of the floating roof that contacts the product should be epoxy coated IAW, (UFC-3-460-1, Para. 8.3.7 Interior Coatings). The guidelines for coating new steel storage tanks are according to the following.

a) Vertical tanks

(1) Aviation, diesel fuel marine (DFM), additive, and lube oil tank interiors should be 100 percent coated, including floor, shell, and underside of the roof.

(2) Other products coat the floor, the underside of the roof, and bottom 40 inches (1000

mm) of the tank shell.

b) Coat all carbon steel piping, interior and exterior (inside of tank) and steel appurtenances inside all tanks.

c) Horizontal tanks coat the bottom 20 inches (500 mm) of the tank shell. For aviation tanks coat 100 percent.

The tanks shall be interconnected and have the capability of re-circulating the product from tank to tank through an (API 1581) type filter separators when needed. Each storage tank shall be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s).

The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.6 Filtration: Contractor-furnished filtration system that meets the specifications outlined in the current API Publication 1581, Specifications and Qualification Procedures -Aviation Jet Fuel Filter Separator. The capability must exist to filter product during tank-to-tank transfers under max flow conditions, as a minimum. Contractor will have a Micronic or Filter Water Coalescer/Separator on the Inlet/Port side of the facility; capable of filtering fuel at a minimum flow rate of 8000 to 14000 Barrels per hour during receipt.

Contractor will have a Micronic or Filter Water Coalescer/Separator on the Outlet/terminal side of the facility; capable of filtering fuel at a minimum flow rate of 8000 to 14000 Barrels per hour during loading.

2.7 Additive Injection: Contractor-furnished injection system(s) to inject additives as follows: The additives (Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor/Lubricity

DFSP Djibouti, Africa

Improver (CI/LI) will be injected by the Contractor based on product specification requirements. Injection requirements apply to JP5 stocks. (See Clause F45.03) Bulk additive (FSII) will be tested upon receipt and every six (6) months thereafter in accordance with specifications. Annually, a full specification test will be performed on all drummed additives.

2.8 Laboratory Services: The Contractor shall provide laboratory services to test U.S.

Government-owned petroleum products. If the Contractor cannot provide full testing capabilities identified in Appendix A acceptable to the Government, the Contractor shall be responsible for shipping the required samples to a laboratory specified by the Government representative within the Middle East. As a minimum, the Type C testing capability, including FSII, identified in Appendix A, Types of Tests Required on Aviation Turbine Fuel JP5 and Naval Fuel Distillate F76, shall be available within the Contractor’s facility.

3.0 Product Quality Surveillance:

3.1 Responsibilities: The Contractor will be responsible for maintaining the quality and quantity of the Government-owned product stored at the Contractor’s facility, to include but not limited to monitoring product deterioration and contamination, in accordance with the contractor developed Quality Control Plan and MIL-STD-3004B latest edition.

3.1.1 No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified contractor person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR. Non-conforming product shall be reported to the QAR or DESC-ME office immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing IAW MIL-STD-3004B latest edition. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks. The contractor will maintain the quality of the Government owned product at the contractor’s facility in accordance with the latest version of Mil-Std-3004.

3.2 Quality Control Plan: The Quality Control Plan (QCP) shall provide comprehensive and detailed step-by-step procedures covering all requirements in clause E1.11, QUALITY CONTROL PLAN. Following contract award, the Contractor shall have 30 days to submit the detailed plan to the DESC-ME QM, QAR and Contracting Officer for review and acceptance. Written procedures must be clear and concise as to:

what is done, where it's done, when it's done, how it's done, and who (which contractor employee position) does it. It must describe, in proper sequence, how contract compliance will be achieved and how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

DFSP Djibouti, Africa

a. Receiving - See Clause F1.04

b. Blending – See Clause F45.03

c. Sampling – See Clause C19.07

d. Testing – See Clause C19.07 and E28

e. Calibration

f. Storage and Handling – See Clauses E28 and I116

g. Loading and Shipping – See Clause F1.05

h. Quantity Determination – See Clause F1.14

I. Records and Reports – See Clause I119.04

j. Corrective Action

The QCP must describe at a minimum those functions pertinent to contract performance and compliance. The QCP must be reviewed/approved upon initial award to assure the technical and procedural requirements are adequately described. The QCP must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with clause E28, CONTRACTOR INSPECTION RESPONSIBILITIES.

3.2.1 The Contractor shall report immediately to DESC Middle East QM or the QAR all receipts or on-hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with the Quality Control Plan. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by the DESC-ME QM, Contracting Officer or the QAR.

3.3 Calibration: Calibration of testing equipment required under the provisions of this contract shall be covered in the Quality Control Plan (QCP). The frequency of testing may be increased by the QAR as required.

3.4 Quality During Shipments General: General loading conditions for tank trucks, tank cars, tankers and barges shall be in accordance with clause F1.05, GENERAL SHIPPING CONDITIONS. Written procedures shall be in place for product movement and related quality/quantity checks from shipping tank(s) to conveyance in order to maintain product integrity. The QCP shall provide a description of procedures to use for transfer system from shipping tank to conveyance in order to maintain product integrity, DFSP Djibouti, Africa including but not limited to, procedures for properly isolating loading system from shipping tank to conveyance to prevent contamination.

3.5 Quality during Receipts of Tankers and Barges: General receiving conditions for tankers and barges shall be in accordance with clause F1.04, GENERAL RECEIVING AND STORING CONDITIONS. Before commencing with a receipt of fuel, the contractor shall assure that the shore-side is ready for discharge to ensure the quality of the product in the receipt tank(s) after receiving the product. The terminal shall be aware of the time of the vessel’s arrival. State procedures for assuring condition of loading line (i.e., full of tested product, all air bled and pressure packed, etc.) and gauging shore tanks, both before and after discharge. Determine net quantities before discharge.

3.5.1 Additional testing shall be performed if required to assure split cargoes have not been commingled. Establish procedures for the transportation of samples from vessel to the testing facility. Establish procedures for monitoring the discharging from vessel to shore tank, investigating irregularities immediately, and stopping discharging if necessary. Establish procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity.

3.5.2 Establish procedures for immediately notifying the QAR/QM when irregularities occur or are suspected and on all occasions when loading is interrupted. Establish procedures for completing and distributing required documentation prior to release of the vessel. Documentation includes DD Form 250-1 and DD Form 250-1 continuation sheet, ullage reports, and results of quality/quantity investigations.

3.6 General: In the absence of any contract provision or referenced method, specification, or other instruction, the Contractor shall perform all services in accordance with the best commercial practices. The contractor is required to obtain all permits, licenses for the land in the country to operate this facility.

Appendix A Performance Work Statement

THE FOLLOWING ARE MINIMUM REQUIREMENTS FOR SAMPLING AND

TESTING. SUBJECT TO QUALITY REPRESENTATIVE (QR) APPROVAL,

ADDITIONAL SAMPLING AND TESTING SHALL BE INCORPORATED INTO

THE CONTRACTOR’S QUALITY CONTROL PLAN BASED ON THE LOCAL

RECEIVING, STORING, AND ISSUING PROCESS AT THE FACILITY. THE

GOVERNMENT’S QR MAY REQUEST ADDITIONAL TESTING BASED

ON CIRCUMSTANCES AFFECTING A PARTICULAR SAMPLE.

TESTING REQUIREMENTS: MIL-F-16884 (Latest Version), GRADE F-76

LOCATION OF STOCK TESTS

1. Tankers and Barges, before discharge (1)(2):

a. All level sample or single tank a) Appearance composite from each tank on b) Color, Visual vessel prior to discharge. c) API Gravity or Density

b. Multi-Tank Composite Sample: a) Appearance

b) Color, ASTM

c) API Gravity or Density

d) Flash Point

e) Distillation

f) Carbon Residue

g) Particulate Contamination

(1) For Multi-Product Cargoes: Discharge of product may commence after conformance with Paragraph 1a tests plus Flash Point on the paragraph 1b multi-tank composite sample; the remainder of paragraph 1b tests will be completed prior to or during discharge.

(2) For Single-Product Cargoes: Discharge of product may commence after conformance with Paragraph 1a tests plus Flash Point on the paragraph 1b multi-tank composite sample. The remaining sample shall be retained(*)

2. Tanker/Barge Multi-Tank Composite Sample, after Loading:

Vessel may sail after completion of Paragraph 1a tests; Paragraph 1b tests will be completed prior to vessel arrival at destination.

3. For issues to Fleet Oiler and other US Navy vessels: Composite line sample (10 liters) to be taken proportionately over the loading. Composite Sample shall be retained(*).

(*) Retain samples shall be held in accordance with Clause E28, Contractor Inspection Responsibilities.

F-76 Fuel Testing

MIL-F-16884

PAGE #2

4. Tanker/Barge, during discharge:

a. A dock header sample will be taken Appearance during the discharge one half-hour after the start of discharge and hourly thereafter.

b. Line sample; a one gallon sample taken at g) Particulate Contamination the dock header at one hour, midpoint, and on each sample.

one hour prior to completion of discharge.

5. For multi-product discharges where the d) Flash Point on each other product is JP-4, AVGAS, or MOGAS. sample.

A dock header sample will be taken during The F-76 discharge one half-hour after the start and hourly thereafter.

6. Shore Tanks:

a. After Receipt: A shore tank composite Paragraph 1b, above, plus or all level sample shall be taken from JFTOT after tanker receipts.

each storage tank.

b. Prior to Issues: A shore tank composite Paragraph 1a, above, plus or all level sample shall be taken from Flash Point.

each storage tank.

7. Dormant Stocks (tanks not receiving Perform paragraph 1b tests fuel from an outside source in previous plus:

six months): a) Copper Strip Corrosion Composite or all level sample from each b) Pour Point storage tank. c) Cloud Point

d) Cetane / Cetane Index

e) Viscosity at 40oC

f) Water & Sediment Centrifuge)

g) Accelerated Stability

h) Carbon Residue (10% Bottoms)

F-76 Fuel Testing

MIL-F-16884

PAGE #3

8. Individual Tests as directed by the All tests listed in Paragraph cognizant Quality Office. 7, above, plus:

i) Sulfur

j) Ash

k) Trace Metals (Vanadium, Sodium plus Potassium, Calcium, and Lead)

l) Demulsification

m) Acid Number

n) Aniline Point

o) Hydrogen Content

p) Oxygen Overpressure

q) Sulfides in Water (Clause E34)

ALL TEST METHODS TO BE AS SPECIFIED IN SPECIFICATION MIL-F-16884

(LATEST REVISION), GRADE F-76, EXCEPT FOR SULFIDES IN WATER THAT

SHALL BE PERFORMED IN ACCORDANCE WITH CLAUSE E34 (TESTS FOR

SULFIDES IN WATER).

S. Santiago, DESC-BQ, May 2000

Appendix A Performance Work Statement

THE FOLLOWING ARE THE MINIMUM REQUIREMENTS FOR STORAGE

SAMPLING AND TESTING. SUBJECT TO THE QUALITY REPRESENTATIVE

(QR) APPROVAL, ADDITIONAL SAMPLING AND TESTING SHALL BE

INCORPORATED INTO THE CONTRACTOR'S QUALITY CONTROL PLAN

BASED ON THE LOCAL RECEIVING, STORING, AND ISSUING PROCESS AT

THE FACILITY. THE GOVERNMENT’S QR MAY REQUEST ADDITIONAL

TESTING BASED ON CIRCUMSTANCES AFFECTING A PARTICULAR SAMPLE.

TESTING REQUIREMENTS: MIL-DTL-5624 (Latest Version), GRADE JP-5

1. Tankers and Barges, before discharge (1)(2):

a. All level sample or single tank composite a) Workmanship from each on vessel prior to discharge. b) Color, Visual

c) API Gravity or Density

b. Multi-Tank Composite Sample: a) Workmanship

b) Color, Visual

c) API Gravity or Density

d) Flash Point

e) Particulate Matter

f) Distillation)

g) Copper Strip Corrosion

h) Freezing Point

i) Existent Gum

j) Water Reaction

k) Fuel Systems Icing Inhibitor

(1) Multi-Product Cargoes: Discharge of product may commence after conformance with paragraph 1a requirements plus Flash Point on the paragraph 1b multi-tank composite sample; the remainder of paragraph 1b tests will be completed prior to or during discharge.

(2) Single-Product Cargoes: Discharge of product may commence after conformance with paragraph 1a requirements plus Flash Point on the paragraph 1b multi-tank composite sample. The remaining sample volume shall be retained(*).

2. Tanker/Barge Multi-Tank Composite Samples, after loading:

Vessel may sail after completion of Paragraph 1a tests; Paragraph 1b tests will be completed prior to vessel arrival at destination.

3. For issues to Fleet Oiler and other US Navy vessels: Composite line sample (10 liters), to be taken proportionately over the loading. Composite sample shall be retained(*).

(*) Retain samples shall be held in accordance with Clause E28 Contractor Inspection Responsibilities.

JP-5 Fuel Testing

MIL-DTL-5624

PAGE #2

4. Tanker/Barge, during discharge:

a. A dock header sample will be taken Workmanship during the discharge one half-hour after the start of discharge and hourly thereafter.

b. Line sample, a one gallon sample taken at e) Particulate matter on each dock header at one hour, midpoint, and one sample.

hour prior to completion of discharge.

5. For multi-product discharges where the other d) Flash Point on each JP5 other product is JP4, AVGAS, or MOGAS. A sample dock header sample will be taken during the JP5 discharge one half-hour after the start of discharge and hourly thereafter.

6. Shore Tanks:

a. After Receipt: A shore tank composite or Paragraph 1b, above, plus

All level sample shall be taken from each JFTOT after tanker receipts.

storage tank.

b. Prior to issues: A shore tank composite or a) Workmanship all level sample shall be taken from each b) API Gravity or Density storage tank. c) Color

d) Flash Point

e) Filtration Time

f) FSII

g) Water Reaction

Note: For tanks that have been tested previously within 90 days, need only paragraph 1a, above, plus Flash Point.

7. Loading Line between shipping tank and filling Paragraph 1a plus Flash Point.

point(s) prior to the start of loading the first tank truck/tank car each day.

8. Tank Trucks/Tank Cars: Composite sample of Paragraph 1a plus Flash Point on loaded tank trucks/tank cars. first truck of the day. Paragraph 1a on balance of trucks loaded that day.

9. Dormant Stocks (Tanks not receiving fuel from Same as Paragraph 1b above plus an outside source in previous six months): a) JFTOT Composite or all level sample from each storage tank. b) Acid Number

10. Individual Tests as directed by the All tests listed in Paragraph 1.b., above, cognizant Quality Office. plus:

a) Aromatics

JP-5 Fuel Testing

MIL-DTL-5624

PAGE #3

b) Olefins

c) Sulfur, Total

d) Mercaptan Sulfur/Doctor Test

e) Hydrogen Content

f) Smoke Point

g) Heating Value: Aniline- Gravity Product or Neat Heat of Combustion

h) Viscosity at -20oC

i) Filtration Time

j) Calculated Cetane Index

k) Microseparometer Rating

l) Sulfides in Water (Clause E34)

ALL TEST METHODS TO BE AS SPECIFIED IN SPECIFICATION MIL-DTL-5624

(LATEST REVISION), GRADE JP-5, EXCEPT FOR SULFIDES IN WATER WHICH

SHALL BE PERFORMED IN ACCORDANCE WITH CLAUSE E34 (TESTS FOR

SULFIDES IN WATER).

S. Santiago, DESC-BQ, May 2000