SOWStationFlooringFinalSEEHIGHLIGHTEDAREASFORMOREINFO.docx

Background – Scope of Work This Scope of Work is being developed to define the labor, material, and equipment requirements for installing new flooring and performing necessary floor leveling at Station Ketchikan. The existing flooring at the station is weathered, consists of multiple patterned materials, and is no longer suitable for operational needs.

The objective of this Scope of Work is to replace the existing flooring and provide uniform, consistent flooring throughout Station Ketchikan. The project is intended to be scalable and is planned to be executed in three recommended phases.

Scope of Work – Flooring Replacement, Station Ketchikan This Scope of Work defines the requirements for a contractor to provide all materials, labor, and equipment necessary to perform floor leveling and install new Commercial Laminate flooring at Station Ketchikan.

1. General Requirements The contractor shall:

1.1 Provide all personnel, supervision, materials, tools, and equipment required to remove existing flooring, prepare substrates, and install new Commercial Laminate flooring, including all associated trim, transitions, and finishes. Contractor shall procure 10% more materials than would be installing for Government future maintenance; shall be left with the government.

1.2 Provide the customer with a minimum of eight (8) Commercial Laminate flooring samples featuring wood-like patterns for review and submittal approval prior to procurement.

1.3 Ensure all work complies with manufacturer’s installation instructions, applicable codes, and industry best practices. Contractor shall provide all material information (O&M) to the customer as a submittal.

2. Phasing of Work Work shall be completed in three separate phases. No two phases shall be performed simultaneously.

· Phase One

· First hallway from south entry to the administration building

· Galley/entertainment area

· XPO’s office

· Explicitly exclude: E-Learning room, Lactation room, and male/female restrooms

· Phase Two

· North hallway

· Training room

· Communication room

· Visiting area

· Berth 3

· Phase Three

· Female berthing

· OIC office

· Daylight berthing room

3. Detailed Scope of Work

3.1 Demolition and Removal

· Remove existing flooring in the designated areas for each phase.

· Remove and, where required, replace or re-install all items that affect the flooring, including trim, baseboards, thresholds, and related components.

· Properly dispose of all demolition debris in accordance with applicable regulations.

3.2 Substrate Preparation and Leveling

· Inspect existing subfloors and surfaces for defects, unevenness, or conditions that would affect the performance of the new flooring.

· Perform all necessary leveling to ensure a suitable substrate, using self-leveling cement or other appropriate methods/techniques.

· Verify that subfloor conditions meet manufacturer’s requirements for flatness, moisture, and surface preparation prior to installation.

3.3 Flooring Installation

· Install approved Commercial Laminate flooring in accordance with manufacturer’s written instructions and recognized trade practices.

· Ensure all finish work is completed, including installation of trim, base, and other edge conditions.

· Field-verify final finished floor heights and ensure compatibility with existing doors, thresholds, and countertops; adjust doors as required to operate properly without binding.

3.4 Transitions and Finishes

· Provide and install appropriate transition strips at all room thresholds and changes in flooring material or elevation.

· Ensure all rooms and spaces in the project scope have properly installed transition strips and a complete, finished appearance.

4. Coordination and Notifications

4.1 The contractor shall provide the customer with a minimum of two (2) weeks’ written notice prior to starting work on each phase. This notice is to allow the customer adequate time to relocate furniture, equipment, and occupants from affected areas.

4.2 The contractor shall coordinate the sequence of work with the customer to minimize disruption to station operations, adhering to the defined phases and ensuring that no two phases are under construction at the same time.

Figure 1. The following image is the general lay out of the Station Ketchikan which is on the first floor of Base Ketchikan Station. The blacked-out areas are areas that the contractor is not performing work. This is meant for understanding the layout of the work to be performed.

Approximate area sizes:

Assume for estimating purposes that work shall have waste with work and 10% increase in factor areas above.

5. Personnel, Roles, and Communications

5.1 Authority for Contract Changes

· Only the Contracting Officer (KO) is authorized to make changes to the contract.

· No changes—whether verbal or written—issued by any person other than the Contracting Officer and formally accepted by the Contractor shall be considered valid or binding.

· The Contractor shall not proceed with any change to the scope, price, or period of performance without a written modification executed by the Contracting Officer.

5.2 On‑Site Government Representative

· The Base Facility Engineer (BFE) will serve as the primary on‑site Government representative.

· The BFE may assist with technical questions and coordination and may support no‑cost changes to the contract scope when mutually agreed upon by the Contractor and the Government, and when such changes do not affect contract price or period of performance. Any such changes that affect contract terms must still be approved by the Contracting Officer.

5.3 Submittals, Scheduling, and Coordination

· All technical submittals, material submittals, and proposed work schedules shall be submitted through the Base Facility Engineer, with copies provided to the Contracting Officer as required by the contract.

· The Contractor shall coordinate work sequencing, access requirements, and on‑site activities with the BFE to minimize disruption to Station Ketchikan operations.

5.4 Access and Vetting

· The Contractor shall submit all required personnel vetting requests and access documentation to both the Base Facility Engineer and the Contracting Officer upon award and prior to any work being performed at Base Ketchikan/Station Ketchikan.

· No Contractor personnel shall be permitted on site until all required vetting and access approvals have been completed.

6. Period of Performance and Milestones

6.1 Overall Period of Performance

· All work under this contract, including submittals, procurement, installation, and closeout, shall be completed within six (6) months of contract award.

6.2 Submittal and Procurement Milestones

· Within five (5) calendar days of contract award, the Contractor shall submit all required material submittals (including Commercial Laminate flooring samples) to the Base Ketchikan Facility Engineer.

· Within five (5) calendar days after receipt of material submittal approval, the Contractor shall provide the Base Ketchikan Facility Engineer with proof of material purchase (e.g., purchase orders, supplier confirmations).

6.3 Construction Duration

· Upon local receipt of all required flooring materials and related components, the Contractor shall complete all on‑site work associated with this contract (all phases) within two (2) months.

· The Contractor shall coordinate the detailed work schedule for each phase with the Base Facility Engineer to ensure compliance with access, phasing, and operational requirements.

image1.png