SOW(BidBuy) - Hamilton County Fuel Tank Replacement.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 25th, 2019 File# 5-19-090

LOCATION: Hamilton County State Fish and Wildlife Area

PROJECT TITLE: Above Ground Storage Fuel Tanks

PROJECT NARRATIVE:

This project will consist of replacing the existing double walled fuel storage tanks because the inner tanks are leaking into the interstitial space. The tanks are located at the Hamilton County State Fish and Wildlife Area (SFWA). Hamilton County SFWA is located approximately eight miles southeast of McLeansboro off Route 14.

The project will include installing two (2) steel, double walled fuel storage tanks: 1-1000-gallon diesel tank and 1-500-gallon gas tank and all pertinent piping and hardware. The fuel storage system must be installed per National Electric Code (NEC) and the Office of the State Fire Marshal (OSFM) “Rules for Aboveground Fuel Dispensing Storage Tanks”, 41 Ill. Adm. Code 180. The existing fuel dispensers are less than six months old and will be removed, stored and re-installed.

SCOPE OF WORK:

The contractor will provide all labor, equipment and materials needed to install a new fuel storage system in accordance with 41 Ill. Adm. Code 180 Rules for Aboveground Fuel Dispensing Storage Tanks . The Contractor is required to file a permit application with the OSFM prior to installation and have the tanks inspected by the OSFM prior to filling. Copies of all sign-offs and approvals by the OSFM should be provided for DNR’s files.

The following items shall be addressed:

PROJECT OVERVIEW:

· All work and access should be coordinated with the Site Superintendent and staff.

· Apply for and receive a construction permit through State Fire Marshal’s Office.

· Remove all existing piping, tanks and miscellaneous hardware.

· Contractor to remove, store and re-install existing dispensers.

· Install two steel double walled fuel storage tanks per State Fire Marshal requirements and properly secure to existing concrete and ground.

· Connect all electrical service using approved connections.

· Provide and install all piping, miscellaneous hardware, signage and other items to make this installation an approved AST dispensing location.

· Have the new installation inspected and approved by the State Fire Marshal.

· If repairs or adjustments are required per OSFM inspection, Contractor must comply before the project is complete.

· Install and secure new PVC yellow bollard covers for 20 bollards.

· Calibrate new metering system within maximum tolerances.

· Coordinate final Inspection and approval from the State Fire Marshal’s Office.

· Clean-up all construction debris and haul off-site to an approved landfill.

ATTACHMENTS:

The following documents are included:

1) No attachments.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) Contractor is responsible to verify all measurements prior to bidding.

2) Contractor is responsible for locating and verifying the location of all utilities.

3) Contractor is responsible for completing and filing for an AST Dispensing Application with the Office of Illinois State Fire Marshal. The application can be found on the State Fire Marshal’s website.

4) The new tanks and all hardware must be installed per OFSM Code.

5) Tanks must be inspected and approved by OFSM upon completion of installation and prior to the tanks being filled and dispensing fuel.

6) Contractor will remove existing dispensers and re-install them on the new tanks as part of the base bid.

The following details are typical. Actual installation details must be in accordance with the Office of the State Fire Marshal 41 Ill. Adm. Code 180, Section 180.20.

This is a typical drawing showing the signage for a three-pump system. The existing

B. Project Instructions and Notes

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

Two (2) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. AST Storage Tanks - Office of the State Fire Marshal

b. Licensed Electrician - for installation

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items: Tanks, piping, hoses, vents, break-away, bollard covers, top-fill equipment, disconnects, ladders, liquid level gauge, fill ports, leak detector, ground rod, emergency fuel shut-off switch and explosion proof seal-off.

C. Project Requirements:

Refer to BidBuy solicitation for meeting date and time.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

19) Change Orders Change orders must be determined by DNR to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized proposal for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

20) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

21) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to DNR.ENGBID@illinois.gov .

26) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO DNR.ENGBID@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING.

27) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the DNRENGBID@illinois.gov email address

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