SOW_Yuma LSS_Installations_Rev 1 (001).pdf

Statement of Work (SOW) Services Contract For Ladder Safety System Installation Project (Yuma, Arizona)

1.0 Introduction and Overview

The purpose of this statement of work (SOW) is to outline the requirements involved for the installation of priority tower ladders and ladder safety systems (LSS) replacements/installations at five (5) Customs and Border Protection

(CBP) Tactical Communications (TACCOM) towers located in the Yuma, Arizona area.

2.0 Background

Customs and Border Protection currently has five (5) Tactical Communications (TACCOM) in the Yuma, Arizona area that have ladder safety systems that are in need of repair or replacement. These sites are at risk of failure and loss of communication capabilities without the capability of service technicians to safely climb these towers.

3.0 Scope of Work

The Contractor shall provide labor, travel, mobilization activities, tools, materials, equipment, permits/application fees, and expertise necessary to install the ladder safety system (LSS) (to be procured by the contractor) at five (5) Customs and Border Protection (CBP), Tactical Communications (TACCOM) towers located in the Yuma, Arizona area. Contractor shall provide ladders, safety climbing cable, and other necessary auxiliary items and hardware to ensure a successful installation of the LSS. All sites identified herein are located in the Yuma, Arizona CBP Sector and require the installation or replacement climbing ladders and/or LSS. All Sites listed below have a 100-foot tall self-support tower. All installed/repaired ladders shall have 12-inch spacing between rungs and have seven inch stand-offs per OSHA standards. The LSS devices shall be the 3M™ DBI-SALA® Lad-Saf™ Cable Vertical Safety system or equivalent ladder mount safety-climbing device. The FAA can provide site photos upon request along with tower profile diagrams used in structural analysis studies. All materials purchased and installed should conform to OSHA regulations.

The contractor will be required for providing a detailed installation plan, as it relates to the repair and replacement of LSS at each identified site. Contractor will be expected to adhere to the proposed installation, as much as possible, and will get FAA/CBP approval for any specific requirements on site configuration, functionality, installation and other information as outlined in the Statement of Work or associated change suggestions to determine feasibility with existing and future operational requirements.

Government furnished information will be provided and is referenced in Section 6.

All work shall be performed in accordance with local, state, and federal codes and laws. The Contractor shall obtain all necessary permits required to successfully complete the work. Contractor shall be responsible for any hazmat and shall have Material Safety Data Sheets (MSDS) available for all chemicals used on site. Contractor shall have proper Personal Protective Equipment (PPE) for employees to perform all aspects within this scope of work.

Vendor must restore each site to its original condition upon completion of work.

4.0 Site Specific Details

Camp Grip: Located near Ajo, AZ (Lat. 32.0982, Long. -113.3422) El Camino Del Diablo Trail (Within Cabeza Prieta NWR). 40’ of climbing ladder along with LSS needs to be replaced, along with proper distance between ladder and tower (7” or latest OSHA requirement)

Gadsden: Located near Gadsden, AZ (Lat. 32.5545, Long. -114.7878) W 19th Street @ Canal ROW. Ladder needs stand-offs installed to ensure proper distance between ladder and tower (7” or latest OSHA requirement)

McCoy Ridge: Located near Desert Center, CA (Lat. 33.6182, Long. -114.7729) Black Rock Road. Entire length of climbing ladder along with LSS needs to be replaced, along with proper distance between ladder and tower (7” or latest OSHA requirement)

Oatman: Located near Buckeye, AZ (Lat. 33.0513, Long. -113.1378) Unnamed Rd - off Rocky Point Road. Entire length of climbing ladder along with LSS needs to be replaced, along with proper distance between ladder and tower (7” or latest OSHA requirement)

San Luis: Located at San Luis, AZ (Lat. 32.4818, Long. -114.7671) Canal Zone east of San Louis POE. Entire length of climbing ladder along with LSS needs to be replaced, along with proper distance between ladder and tower (7” or latest OSHA requirement)

5.0 Objectives

1) Develop installation plan that identifies the proposed work for each of the sites in Section 4.

2) Complete work as identified for each of the locations listed in Section 4

3) Provide a closeout report with a description of the work performed to include before/after photos.

Contractor will:

1) Provide all necessary labor (or sub-contract labor) of appropriate skill to accomplish all tasks with this

SOW

2) Travel as necessary to accomplish all tasks in this SOW.

3) Provide specialized services to accomplish all tasks specified in this SOW.

4) Must submit and clear a law enforcement clearance through the local CBP sector office for all personnel including sub-contractor personnel.

5) Complete all tasks as required in Sections 4 & 6.

6) Provide deliverables as required in Section 7.

7) Schedule and coordinate as required by Section 9.

8) Provide progress/compliance as required in section 9.

FAA will:

Provide government furnished documentation identified in Section 8

Deliver Government Furnished Equipment identified in section 13 to each worksite

Provide real estate and environmental clearances through assistance from CBP-DHS prior to all installations

Perform final inspections and acceptance of all work scope schedule cost and impact to installation

6.0 Tasks

The tasks to be performed under this SOW are described below. Where conflicts arise between documents, this document shall supersede.

6.1 Phase I: Security Clearance

1) All contractor personnel shall submit personal information to the Government for the purposes of submitting to a security clearance check. Security clearance check will be performed by DHS-CBP. All personal and private information (PPI) will be submitted on Attachment A and submitted directly to DHS-CBP. Point of contact for receipt of PPI will be provided upon submission of project schedule after award. Security clearance must be completed within 5 calendar days after contract award to allow for the typical 3 week processing time prior to construction start date or any requested site visit.

6.2 Phase II: Construction

1) Contractor will prepare and submit an installation plan that will facilitate the installation of the Ladder Safety System (LSS) and associated tasks. The installation plan will include specific details for the proposed installation method(s) and materials.

2) Installation plan will be submitted in pdf. and digital format (i.e. AutoCAD, etc.) for the future development of as-built drawings for each site.

3) Install or repair the LSS as required at the five identified sites.

6.3 Site Survey

1) Contractor will conduct a site survey for each site as needed to confirm accuracy of all drawings, descriptions of site conditions.

2) Contractor shall provide a site survey report to the COR of findings.

3) Contractor shall obtain notice to proceed prior to installation.

6.4 Installation

1) Contractor will install ladders, safety climb cables and associated hardware as applicable for each site’s specific requirements.

6.5 Project Closeout Reports

1) Contractor will provide a closeout report that includes a detailed description of the work completed with before and after photos of all work completed.

7.0 List of Deliverables by Task

The deliverables to be completed and submitted for each task under this SOW are described below. Acceptance of the work will be based on conformance with requirements of this agreement and other government furnished information provided by FAALC/AJW-L500.

1) Security Clearance (Section 6.1)

2) Construction Schedule (Section 6.2)

3) Site Survey Report (Section 6.3)

4) Installation (Section 6.4)

5) Project Closeout Reports (Section 6.5)

8.0 References

1) Government furnished documents to be provided:

2) Applicable Federal State, and Local Requirements

3) Applicable Standard Industry, Quality, and Safety Requirements

9.0 Schedules/Milestones

1) Security Clearance

2) Mobilization

3) Site Survey

4) Site installations

5) Final inspections and acceptance

6) Demobilization

The total project shall be completed within 45 days from NTP. Days not worked due to Government delay will not be counted against the contractor.

10.0 Period of Performance

After contract is awarded, the awarded contractor should be prepared to submit the site access found in “Attachment A” within 5 calendar days and to attend a kickoff meeting will be scheduled within 7 calendar days prior to the start of construction. Site work hours may be constricted due to allowable working hours for Government Escort. Working hours are typically Monday through Friday 8 am to 5 pm unless otherwise approved.

All weekend work must be approved with agency of Government Escort.

11.0 Place of Performance

See Section 4 (Site Specific Details)

12.0 Other Considerations

All personnel shall be required to submit and clear a law enforcement clearance through the centralized CBP office.

Any planned or anticipated power disruptions to the sites during installation efforts must be pre-coordinated and pre-planned with FAA/CBP prior to mobilization.

Safety Climb System should be equivalent to the 3M™ DBI-SALA® Lad-Saf™ Cable Vertical Safety system. Currently all CBP tower climbers are trained and equipped to utilize this type of system over the NSP product specified.

Sites may only be accessible by 4x4 vehicle and located in a remote location of the mountains.

13.0 Government Furnished Equipment

NA

Appendix A – Contract Worker Pre-Clearance Form

B USBP SECTOR:

DATE: 6/9/2021

SITE VISIT REQUEST FORM

REQUEST FOR:

REQUEST FROM:

DATES OF VISIT:

POC FOR VISIT:

SITE VISIT LOCATION(S) (include region, area, and/or facility):

GPS Coordinates:

LIST OF ATTENDEES (attach additional page if more attendees requested)

Name (First, M, Last) Title Company OPR Cleared or Full CBP BI

PURPOSE OF VISIT (include specific types of information to be collected):

From:

Phone Number

Phone Number

Time

# Last Name(s) First Name Middle Name

Social

Security

Number

DOB

MM/DD/YYYY

Current Full Address Occupation POB (City, State/

Country)

U.S.

Citizen

(Y/N)

A#, Visa#, Passport # (If NON-USC

Passport # Required)

DL

State

Issued

Drivers

License #

CBP Short Term Contractor Information Sheet

Contract Company Name

CBP Agency InformationContract Company Information

SUBMISSION: The Office of Professional Responsibility requires a mandatory submission of 72 hours prior to arrival of visitor(s) in order for any visitor to be considered for approval. Email request to SMDSECURITYSERVICESBRANCH@cbp.dhs.gov or fax to the Office of Professional

Responsibility, ATTN: Security Management Division at 202-344-1860.

NOTICE: All visitors must present a U.S. Government issued Photo Identification Card. All visitors must check in at the Security Desk upon arrival and check out at the desk upon departure. Visitor escorts are responsible for constant escort of visitors. The designated escort must accompany visitors at all times, to include returning visitors back to the front desk upon departure. Any visitors found in U.S. Customs and Border Protection space without an escort will be immediately reported to security and escortedout of CBP space. One escort must be provided for every four visitors (1-4), depending on

Vetting status one escort may be required for evey person (1-1).

PRIVACY ACT NOTICE: This information is provided to PL 93-579 (Privacy Act of 1974). The purpose of this document is provide information necessary for a minimum security check prior tolimited authorized access to U.S. Customs and Border Protection facility. Failure to provide this information may result in denial of access.

Contract Company POC (First & Last Name) Email

Provide all below information

From Date

On Site Contractor POC (First & Last Name)

To Date Time

CBP Location Address (Location, Building, Floor, Room #)

Date

Submitted:

Contract Company Address Visitor Escort Full Name (DHS/CBP Employee Only)

Purpose of Visit:

Date(s) and Time(s) of Visit

Phone Office Phone Mobile