SOW Williams CR and Exec Lavatory_v3.pdf

AFOTEC

Statement of Work (SOW)

Project Title: Williams Conference Room and Executive Lavatory

Version 3

27 August 2024

1. GENERAL REQUIREMENTS:

1.1. This project is a renovation of two rooms as indicated in the attached applicable drawings and furnishings for one room. The drawings identify the general work zone and basic intent. The contractor is responsible to ensure facilities meet all applicable codes including the Unified Facilities Code.

1.2. Contractor shall be responsible to move any existing furniture reused in this effort and disconnect/reconnect associated power & communications as required to accomplish work. Any furniture requiring to be moved or removed by the contractor to perform work may be stored within the work area or stored outside the building by the contractor. Alternate storage may be used in the event of inclement weather and will be directed by the government as necessary.

1.3. Contractor shall dispose of all waste generated by this project according to all applicable regulations.

1.4. The Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this project prior to submitting a quote.

2. SECURITY PROCEDURES: Contractor shall follow all Security requirements outlined below.

2.1. Contractor shall obtain unescorted access to the AFOTEC facility for all performance under this contract. No escorts will be provided by the government other than to the extent needed to gain unescorted access.

2.2. Contractor shall provide the following information for all employees requiring access to the facility: Copy of Driver’s License (or equivalent), SSN (or EIN), and current mailing address.

3. PROJECT SCOPE

3.1. GENERAL

3.1.1. Contractor shall perform work to renovate the Williams Conference Room and executive lavatory, to include options for furnishings.

3.1.2. Contractor shall maintain safe access and egress for all government workers in the adjacent occupied areas to include protection from dust and excessive noise.

Figure 1.

3.2. WILLIAMS CONFERENCE ROOM

3.2.1. WALLS

3.2.1.1. Remove existing wallpaper. Repair or replace all defects to drywall and/or other wall material.

3.2.1.2. All visible wall interior and exterior surfaces within the work Zones shall be finished, textured, primed, and painted with a minimum of 2 (dry) coats paint to result in a consistent finish throughout the space.

3.2.1.3. Walls shall be painted in a 2-tone style, matching existing color scheme used in existing areas of AFOTEC HQ. The dividing line shall be the area in which the chair rail molding is or will be installed. Top color shall be a crème color submitted and approved via AF IMT Form 3000. The bottom color shall be a light blue color submitted and approved via AF IMT Form 3000. See Figure 2 below for existing color scheme.

3.2.1.4. Dimensions of the room are approx. 35’ x 17.5’

Figure 2.

3.2.2. CARPET (Option)

3.2.2.1. Carpet shall be submitted and approved via AF IMT Form 3000 and result in a continuous wall to wall installation.

3.2.2.2. Quality, color, and style shall match existing adjacent rooms.

3.2.2.3. Carpet shall be installed with release type glue.

3.2.2.4. Carpet warranty shall be provided, with longer and/or more comprehensive warranties preferred. Warranty length and inclusivity will be used in comparative evaluations prior to award.

3.2.3. TRIM (Option)

3.2.3.1. Wood trim shall be installed on walls at the following locations: Floor, chair rail, accordion door frames (2), and crown molding.

3.2.3.2. All trim shall be of a matching quality, color, and style. Cherry color finish is requested.

3.2.3.3. Trim shall be submitted and approved via AF IMT Form 3000.

3.2.4. ACCORDIAN DOORS [4 EA] (Option)

3.2.4.1. Doors and hardware shall match color scheme of new furniture and finishes.

3.2.4.2. Doors shall be submitted and approved via AF IMT Form 3000.

3.2.5. FURNITURE

3.2.5.1. CONFERENCE ROOM TABLE [1 EA] (Option)

3.2.5.1.1. Conference room table shall be hard wood, cherry wood color matching all other wood, boat design.

3.2.5.1.2. Dimensions: 4’6” wide at center, 3’6” at ends, 20’ long

3.2.5.1.3. Option for AFOTEC insignia engraved and/or inlayed into table is preferred. If quoted, provide pricing with and without option.

3.2.5.1.4. Option for 2 or 3-tone wood is preferred. If quoted, provide pricing with and without option.

3.2.5.1.5. Table pillars shall align with existing communication and power connections in floor receptacle to fully cover unsightly area around receptacle.

3.2.5.1.6. Table shall be submitted and approved via AF IMT Form 3000.

3.2.5.2. CREDENZA AND WORKSTATION [1 EA] (Option)

3.2.5.2.1. Credenza and workstation shall be cherry in color.

3.2.5.2.2. Contractor shall identify size and design as part of their quote that fits the space provided and allows room for movement through space and optimizes work area for assigned personnel.

3.2.5.2.3. Recommended Dimensions for both the credenza and storage will be provided by the contractor as part of their quote. Utilization of the space will be used as part of comparative evaluations prior to award.

3.2.5.2.4. Workstation should allow room for two monitors and open laptop along with mouse and keyboard peripherals.

3.2.5.2.5. Furniture warranty shall be provided, with longer and/or more comprehensive warrantees preferred. Warrantee length and inclusivity will be used in comparative evaluations prior to award.

3.2.5.2.6. Workstation and Credenza shall be submitted and approved via AF IMT

Form 3000.

3.2.5.3. EXECUTIVE TASK CHAIRS [15 EA] (Option)

3.2.5.3.1. Task chairs shall be traditional executive style office chairs, 5-point base with wheels.

3.2.5.3.2. Chairs shall be full-back style.

3.2.5.3.3. Chairs shall provide 360-degree rotation with up/down adjustable height.

3.2.5.3.4. Chairs may have up/down adjustable arm rests. If fixed arm rests are proposed, contractor shall provide specification to demonstrate chair arms will clear the bottom of the existing and proposed conference tables.

3.2.5.3.5. Chairs shall have wood accents and/or base that match other provided cherry wood.

3.2.5.3.6. Primary chair upholstery shall be black leather or faux black leather and match approved executive guest chairs.

3.2.5.3.7. Chairs shall be submitted and approved via AF IMT Form 3000.

3.2.5.3.8. Warranty shall be provided, with longer and/or more comprehensive warranties preferred.

3.2.5.4. EXECUTIVE GUEST CHAIRS [16 EA] (Option)

3.2.5.4.1. Chairs shall be fixed-leg, waiting room-style seating.

3.2.5.4.2. Primary chair upholstery shall be black leather or faux black leather and match executive task chairs.

3.2.5.4.3. Chairs shall have wood accents that match other provided cherry wood.

3.2.5.4.4. Chairs shall be submitted and approved via AF IMT Form 3000.

3.2.5.4.5. Warranty shall be provided, with longer and/or more comprehensive warrantees preferred.

3.3. EXECUTIVE LAVATORY (Option)

3.3.1. WALLS

3.3.1.1. All visible wall interior and exterior surfaces within the work zones shall be finished, textured, primed, and painted with a minimum of 2 (dry) coats paint to result in a consistent finish throughout the space.

3.3.1.2. Color shall match crème color in executive offices.

3.3.1.3. Samples shall be submitted and approved via AF IMT Form 3000.

3.3.2. TRIM

3.3.2.1. All trim in the executive lavatory an entryway area shall be cove base style trim.

3.3.2.2. Color shall be determined based on samples provided

3.3.2.3. Samples shall be submitted and approved via AF IMT Form 3000.

3.3.3. FLOORING

3.3.3.1. Flooring in lavatory area shall be vinyl tile.

3.3.3.2. Color shall be determined based on samples provided.

3.3.3.3. Material has been tested and confirmed negative for asbestos.

3.3.3.4. Samples shall be submitted and approved via AF IMT Form 3000.

3.3.3.5. Carpeted area in lavatory entryway is not in the scope of this project.

3.3.4. VANITY

3.3.4.1. Style, material, and color shall be submitted as part of contractor quote.

3.3.4.2. Vanity shall have sink and faucet installed as part of this requirement.

3.3.4.3. Mirror shall be installed as part of this requirement

3.3.4.4. Material shall be submitted and approved via AF IMT Form 3000.

3.3.5. TOILET

3.3.5.1. Toilet shall be submitted as part of proposal.

3.3.5.2. Toilet shall be 1.6 Gallons Per Flush.

3.3.5.3. Toilet shall meet all other federal standards.

3.3.6. HVAC REGISTER

3.3.6.1. Register shall be removed and replaced with matching finish in the lavatory. (See 3.3.1.)

3.3.6.2. Register is currently unused and inoperable. Materials have been tested and confirmed negative for asbestos.

3.3.7. LIGHT FIXTURE

3.3.7.1. Wall light fixture shall be replaced as part of this requirement.

3.3.7.2. Fixture shall be submitted and approved via AF IMT Form 3000.

4. ADMINISTRATIVE

4.1.1. BONDING AND INSURANCE

4.1.1.1. Contractor is not required to obtain or provide bonding information for this project. Given the multitude of options on this project, the government has determined it to be costly and inefficient to require bonding.

4.1.1.2. Contractor shall obtain and maintain minimum insurance coverage for all employees performing work under this contract.

4.1.2. LAY DOWN YARD

4.1.2.1. The government does not anticipate the need for a lay down yard.

Parking will be available near the facility for work vehicles and trailers to be stored during off-duty hours if required.

4.1.3. FEDERAL REQUIREMENT TO POST DEPARTMENT OF LABOR STANDARDS

4.1.3.1. Given limited space and no availability for a typical lay down yard and the overhead created by the use of a construction office, the contractor shall maintain all DOL required items in a folder or binder readily accessible to all on-duty employees.

4.1.4. LIQUIDATED DAMAGES

4.1.4.1. Liquidated Damages are not anticipated to be included as a part of this requirement. Standard processes for default will apply.

4.1.5. SUBMITTAL PROCESS

4.1.5.1. Contractor shall submit all material submittals to the contracting officer and approver identified at time of award.

4.1.5.2. Submittals shall be submitted in accordance with the numbering structure mutually agreed upon at the time of award.

4.1.5.3. TIMELINE

4.1.5.3.1. The government will have five (5) business days to approve or reject and return all submittals.

4.1.5.3.2. In the event of a rejected submittal, the contractor shall have five (5) business days to resubmit their submittal.

4.1.5.3.3. In no event will the contractor submit claim for additional time or cost as a result of rejected submittals unless government delay is the cause of such claim.

4.1.6. DELIVERABLES

4.1.6.1. Contractor shall make best efforts to ensure on-time delivery and installation of all furniture and materials. Failure to ensure best efforts and adherence to the mutually agreed upon schedule shall result in the creation of a report within the Contractor Performance Assessment Reporting System (CPARS).

4.1.6.2. The government reserves the right to create and rate the contractor within the CPARS program though one is not required for this action.

4.1.7. TERMS AND CONDITIONS

4.1.7.1. All other terms and conditions will be included as part of the award.

4.1.7.2. Any conflicting terms and conditions between this Statement of Work and the contract shall defer to the terms and conditions included in the contract document.