SOW - Water Treatment Services ITQ.pdf

STATEMENT OF WORK

WATER TREATMENT SERVICES

INVITATION TO QUALIFY (ITQ) CONTRACT

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OVERVIEW: The purpose of this Water Treatment Services Invitation to Qualify (ITQ) is to qualify responsible and responsive Suppliers to perform services necessary to inspect and provide water treatment services for Commonwealth of Pennsylvania (CWOPA) facilities as requested by Commonwealth Agencies. In addition, Local Public Procurement Units, as defined by the Commonwealth Procurement Code, may use this contract in accordance with the COSTARS Provision contained in this document.

The Commonwealth has attempted to list specific services in this Statement of Work (SOW). Any services that are not listed but would fall within the normal services of the category, may be provided under this contract. Note:

This is not a bulk chemical contract or an equipment purchasing contract. Any chemicals or equipment shall be secondary to the services provided on this contract as specified by the Using Agency, in their Scope of Work.

Suppliers shall ensure that all required services being performed by their technicians are managed and supervised by a Certified Water Technologist (CWT) and/or a Water Treatment Chemist. In addition, Suppliers must have a Certified Water Technologist (CWT) and/or a Water Treatment Chemist employed by their company, and should make available, upon request, the number employed by their company.

TERM OF CONTRACT: Any contract issued to qualified Contractors as a result of this ITQ shall commence on the Contract Effective Date and shall end on December 31, 2031. The contract may be renewed for one additional five-year term.

ISSUING OFFICE: This ITQ is managed and issued by the Commonwealth of Pennsylvania, Department of General Services, Bureau of Procurement (BOP). All inquiries should be referred to:

Samantha Toth | Commodity Specialist - Energy Department of General Services| Bureau of Procurement 1800 Herr Street, 2nd floor Harrisburg PA 17103 Phone: 717.346.8181

QUALIFICATIONS: Contractors interested in becoming an ITQ Contractor must meet the following requirements. Failure to meet the below requirements will result in the application being rejected. Each Contractor that meets the minimum qualifications will be awarded a contract. Award of a contract to a Contractor is not a guarantee of business.

A. Contractors must provide documentation showing a minimum of two (2) years of experience in the appropriate commodity code selected under Service Categories;

B. Suppliers must provide a copy of the PA Department of Environmental Protection’s (DEP) Chapter 252 Laboratory Accreditation Certificate and Scope of Accreditation. Certificates must be active and include their Laboratory’s Identification Number. The Commonwealth shall be under no obligation to obtain current and future certificates/accreditations from Suppliers. It is the responsibility of qualified Suppliers to continue to maintain an updated copy in the JAGGAER system for the length of their contract;

STATEMENT OF WORK

WATER TREATMENT SERVICES

INVITATION TO QUALIFY (ITQ) CONTRACT

2 | P a g e

C. Suppliers must provide documentation they have a Certified Water Technologists (CWT) and/or a Water Treatment Chemist employed by their company;

D. Contractor must download then upload a completed Domestic Workforce Utilization Certificate Form.

E. Contractor must download then upload a completed Iran Free Procurement Form.

F. Contractors must select the county(ies) in which they can serve.

SERVICE CATEGORIES: Suppliers should select the appropriate commodity code under the Business Details section during the qualification process in JAGGAER. The Commonwealth has attempted to list specific services under each description. The Commonwealth may add additional commodity codes as the need arises. The table below lists the appropriate commodity code and description of service.

COMMODITY

CODE

DESCRIPTION OF SERVICE

83101506-ITQ-615

Water Treatment Services

• This service category will cover Water Treatment Services for non-potable water systems (including services for Boiler Systems - Steam Generating Systems, HVAC Systems, Cooling Towers and Re-circulating Hot and Cold-Water Systems, Open and Closed Loops, etc.) at various CWOPA owned and leased facilities. In addition to normal business hours, Qualified Suppliers are responsible for providing service(s) at night, weekends and/or as an emergency on an as needed basis.

• Service requirements will primarily be established by Commonwealth Agencies based on their specific location and specific system service requirements.

• Qualified suppliers will perform an initial inspection of the system requiring service and develop a plan that includes the extent of services required. The initial site visit shall be at the supplier’s expense.

REQUEST FOR QUOTE (RFQ) PROCEDURES: Commonwealth agencies may issue an RFQ to qualified Suppliers, through the Commonwealth’s Custom Portal, powered by JAGGAER system. The requesting agencies may require the qualified Contractors to furnish, upon request, additional documentation in the RFQ. The qualified Contractors selected for the RFQ process will receive a Purchase Order (PO) and will supply the service to meet the specific requirements as indicated in the RFQ.

Agencies will make a best value selection based upon the criteria set forth in the RFQ. Best Value refers to the process of selecting the quote which provides the greatest value to the agency based on evaluating and comparing all pertinent criteria, including cost, so that the Contractor whose overall proposal best suits the agency’s needs is selected for each individual project.