SOW - Water Treatment Contract.docx

Water Treatment Service Contract

United States Department of Justice Federal Bureau of Prisons Federal Correctional Institution - FCI Milan 4004 E. Arkona Road Milan, Michigan 48160

Table of Contents

Division-1, Specification

1.01 Summary of Work

1.02 Contractor Use of Premises

1.03 Contractor Personnel and Equipment Security

1.04 Execution of Work and Clarification of Information

1.05 Definitions

1.06 Health and Safety

1.07 Cleaning

1.08 Project Closeout

1.01 SUMMARY OF WORK

A. All work described in these Documents, and all work necessary to completely finish the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in water treatment services per P.S. 4200.11 Chapter 11, "Mechanical Systems and Power Plant Operations".

Chapter 11. MECHANICAL SYSTEMS AND POWER PLANT OPERATIONS

10. WATER TREATMENT PROGRAMS

a. Treatment and Testing. A water treatment and testing program is to be established to protect boilers, cooling towers, and chilled and hot water systems. Institutions that operate more than one CUP (steam or hot water) are required to perform daily water tests on boilers. Institutions that have boilers located outside a CUP are to perform tests no less than weekly. Institutions must ensure that these programs and chemicals meet all applicable environmental regulations.

b. Boiler Water Treatment Steam and closed loop hot water boilers require a chemical treatment program to minimize scaling, corrosion, and carryover. The boiler water chemical treatment program must be developed by a certified testing agency and/or incorporate the following:

· Total hardness of makeup water for water tube boilers must be less than 0.5 PPM and fire tube boilers less than 1.0 PPM.

· Residual phosphate concentration of boiler water must be between 30 and 60 PPM.

· Alkalinity must maintain a PH level between 7.0 and 10.5 for boiler water.

· Sodium sulfite is to be used as an oxygen scavenger. The residual concentration of sodium sulfite is to be between 30 and 50 PPM. When the boiler is placed in wet lay-up, the sodium sulfite can be increased up to 1OO PPM

· Chemical dispersant and synthetic polymers are to be added/or sludge conditioning and precipitation.

· Blow-down is to be performed to reduce the concentration of solids and prevent carryover. The limits of conductance must be between 2,500 and 4,000 microhms. In no case may the blow-down be carried to make concentration of solids less than 2,000 microhms. Automatic blow-down systems are recommended. If automatic blow-down systems are used, they must be calibrated annually and documented in CMMS.

· Neutralizing or filming agents are to be used to prevent corrosion of condensate return lines. A PH between 7. 5 and 9 is to be maintained in all condensate return lines.

· Treatment chemicals on systems feeding food service equipment must meet the requirements of National Sanitation Foundation (NSF-USDA) classification code G7.

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c. Cooling Tower Water Treatment. The cooling tower water chemical treatment program must be developed by a certified testing agency and/or incorporate the following: P4200.11 4/12/2016 88

· A biocide water treatment is to be used to prevent growth of algae and scaling.

· Blow-down is to be performed periodically to reduce the concentration of solids. Automatic blow-down systems are recommended.

· Corrosion control methods must be implemented; however, chromium, zinc, or other heavy metals may not be used.

d. Chilled and Hot Water Systems Water Treatment. Nitrate water treatment is to be used as an inhibitor to control both corrosion and scale deposits. Use of chromates is prohibited.

e. Domestic Water Treatment. Test for residual chlorine in the domestic water supply daily.

f Consulting Services. All institutions are to obtain the services of a certified testing agency to assist in developing and/or conducting a water treatment program. A copy of the entire (boilers, chillers, etc.) water treatment plan must be maintained on file in the CUP and Facilities Department. These services are to include:

· Instructions to all operators in correct water treatment testing procedures.

· Schedule of testing frequency.

· Monthly visits to observe and complete an onsite analysis.

· A monthly report outlining any discrepancies and recommended corrective action.

B. The Federal Correctional Institution (FCI) Milan, MI requires water treatment services for steam boilers, towers and closed loop system at the address shown below.

C. Contractors are to submit a water treatment plan as a part of their bid. The plan shall comply with the Program Statement 4200.11 Chapter 11, "Mechanical Systems and Power Plant Operations Section 10 Water Treatment Program". The contractor will be required to implement the approved plan. This plan is to be all inclusive by providing all bulk chemicals; testing chemicals, storage devices, and delivery devices. Due to the different processes, potentially inclement weather, and equipment involved, a pre-bid meeting with FCI Milan Facilities and Correctional Services staff will be arranged to.discuss these topics. A prior site visit is recommended to field verify the systems in place.

Project Name: Location:

Owner:

Water Treatment Services Contract Federal Correctional Institution 4004 East Arkona Road Milan, MI 48160 United States Department of Justice Federal Bureau of Prisons (FBOP) Federal Correctional Institution (FCI) - Milan

1.02 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premises to the immediate vicinity of the components involved, so as to allow for Government occupancy and use of this area. During the entire contract period, the Contractor shall coordinate use of the premises for service operations with the FBOP Project Representative.

1. All visitors to the service site shall register and check in daily with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site.

2. The service site will be open to the Contractor Monday through Friday, with the exception of federal holidays, for the duration of the contract. The service schedule is to be based on a normal 40-hour work week. The Contractor shall establish a normal work week schedule for the duration of the contract.

a. Work outside the secure perimeter of the institutions will be allowed 6:30 AM to 4:30 PM. This will allow the Contractor's work force to arrive on-site in the morning and prepare for work as necessary. It will also allow the Contractor's work force to button-up their services prior to exiting the site at the end of the work day.

b. FBOP will provide a representative onsite at all times the Contractor has workers present on the site.

3. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

4. Cell phones, pagers, and radios are not allowed within the secure perimeter. The work being conducted by the Contractor will be outside of the secure perimeter, however due to inmates working in and around this area, as well to the close proximity to the secure perimeter they must remain locked in vehicles at all times.

5. An opportunity to walk the service areas, and take measurements and photographs will be provided at the pre-bid meeting.

1.03 CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

A. Contractor employees working at the FBOP institution will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Project Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees cleared to work at the institution. If a Contractor's employee is not cleared, that fact will only be communicated to the Contractor. No additional justification will be released.

B. Contractor employees working on institution grounds for more than four days shall wear a clearance badge issued by the institution at all times and shall be escorted by an institution staff member.

C. Tools brought into the institution's secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

1. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

2. No explosive action tools shall be used on the property at any time.

3. The work on this project will be outside the secure perimeter, as such the tools still need to be accounted for at all times and properly secured and/or removed from the site at the end of each day.

D. Contractor employees working on the FBOP site more than four days shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. Anticipate one hour for all contract employees' to complete the necessary documentation and three hours of onsite orientation. The rules include, but are not limited to the following:

I. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

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4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the Contractor's lay-down area.

6. A form of photo ID is required to be carried at all times while working on the property.

7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. Conduct yourself in a responsible, mature manner.

9. Report any unusual action(s) or behavior to FBOP staff.

1.04 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. It is the intention of contract documents to provide complete service of approved water treatment plan. The Contractor shall be responsible for this result. The Contractor shall verify all equipment serviced prior to bid. The Contractor shall layout their work and be responsible for measurements of buildings, utilities, and other work executed by them. This includes verification of existing conditions, if any, that affect their work or to which their work is to be fitted.

B. The Contractor shall carefully study and compare Contract Documents before proceeding with work included in approved water treatment plan. Coordination schedules, submittals and work to ensure efficient and orderly sequence of service work.

C. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Contract Documents, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI's shall be used by the Contractor to clarify information in the Contract Documents only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer's written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFI's. In no case shall any work proceed in uncertainty.

D. The Contractor will coordinate the sequence of work to ensure absolute minimal down time. The Contractor will be cognizant of the weather and temperatures and ensure the working temperatures of all chemicals are within the parameters set by the manufacturer so as to not negatively affect any portion of the long term performance of the water treatment systems.

1.05 DEFINITIONS

A. Contracting Officer: The officer who executes the contract on behalf of the United States; this shall include a duly appointed successor. The Contracting Officer is the only official authorized to administer, modify, and/or terminate the contract. The Contracting Officer makes related approvals, determinations, and findings pertaining to the contract and is the only individual on the project staff who can obligate funds on behalf of the Government and is registered with the Department of Justice.

B. FBOP Contracting Officer Representative (COR): The FBOP representative, located at the project site, or authorized representative(s) who has overall responsibility (except for contractual matters) for the administration of the operations and activities at the project site. References to "Government Representative" or "Contracting Officer Representative (COR)'' shall mean the FBOP Representative. The FBOP Representative represents the Contracting Officer for all technical matters that arise under the contract. The FBOP Representative shall be specifically responsible for the following areas as they relate to the administration of the construction contract. This delegation of duties and responsibilities does not preclude the Contracting Officer from also performing these duties.

1. Monitor and review the progress of the work. This will include the conduct of onsite observations of the work as it is in progress. The FBOP Representative shall issue reports concerning deficiencies and/or omissions observed in the work.

2. Receive submittals to verify conformance with the Contract Documents.

3. Review requests for information from the Contractor. This does not include the authority for any change that may result from the approval of the request for information. Authorization for any change can come only from the Contracting Officer.

4. Monitor that all tests required by the Contract Documents are performed. This may include the documentation of the test procedures and results.

5. Review sample construction and job site mockups for conformance with the Contract Documents.

6. Review and sign the application and certificates for payment. Approval of the certification must be made by the Contracting Officer.

7. Evaluate the Contractor's performance and prepare a performance report at the completion of the Contract.

8. Review and recommend final approval of the Contractor's schedule for the Contracting Officer as required by the Contract Documents. This process would include the Schedule of Values.

a. The FBOP Representative shall approve the placement of Contractor's trailers and general administration of the construction site as it relates to the construction work.

9. The FBOP Representative shall not and has no authority to:

a. Re-delegate any authority to any other person.

b. Change any of the terms of the Contract or sign any modification to the Contract.

c. Obligate the payment of any money by the Government.

d. Cause the Contractor to incur costs not otherwise covered by the Contract.

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C. Contractor: The sole proprietorship, partnership, joint venture, corporation, or other legal entity that agrees to provide all labor, material, and services required in the contract, including but not necessarily limited to construction. In order to administer and supervise the Contract Work, the Contractor shall provide the following minimum supervisors:

1. Contractor's Project Manager: The Contractor's Representative experienced in administration, supervision, and quality control of all construction work required by the Contract. This includes, but is not limited to enforcing all applicable federal, state, and local standards.

2. Project Field Superintendent: The Contractor's Representative experienced in general field supervision of all construction work required by the Contract. Supervise, direct, inspect, and coordinate the construction work of the Contractor, subcontractors, suppliers, and installers and to assure compliance with the Construction Schedule.

D. Subcontractor: The term, as employed herein, includes a business having a direct contract with the Contractor, and it includes one who furnishes material according to the Drawings and Specifications of this work. This definition also includes businesses having contracts with subcontractors.

E. Approve: Only the Contracting Officer can approve or disapprove Contract actions. Even if the Specifications indicate that an individual other than the Contracting Officer (such as the "FBOP Project Representative") will approve or disapprove an action, it is understood that only the Contracting Officer has this authority. In no case will "approval" by the Contracting Officer be interpreted as a release of the Contractor from responsibility to fulfill the requirements of Contract Documents.

F. Industry Standards and General Applicability of Standards: Except where more explicit or more stringent requirements are written directly into the Contract Documents, applicable standards of the construction industry have the same force and effect (and are made a part of Contract Documents by reference) as if copied directly into Contract Documents, or as if published copies were bound herein.

1. Any materials, equipment, or workmanship specified by references to published manufacturer's specifications, industry standards, building codes, or other referenced published standard shall comply with the requirements of the latest editions or revisions thereof and any amendment or supplements in effect on the date of the Invitation for Bid, except as limited to type, class, grade, or modification in the Specification. The Contractor, if requested, shall furnish an affidavit from the manufacturer certifying that material or product delivered to the project site meets requirements specified.

a. "Federal Specifications," "Commercial Standards," and "Simplified Practice Recommendations" can be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

b. Standards of associations, institutes, or similar organizations referred to in the Specifications may be obtained directly from the organization.

1.10 SAFETY AND HEALTH

A. The Contractor is wholly responsible for safety and health on the project. In performing the work under this contract the Contractor shall:

1. Conform to the specific safety requirements established by this contract;

2. Comply with the safety rules of the FBOP institution that concern related activities not directly addressed in this contract;

3. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

4. Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

5. The Contractor must remain compliant with all MIOSHA regulations and is subject to their jurisdiction throughout the life of the contract. FCI Milan personnel are under the Jurisdiction of OSHA.

B. The Contractor will provide FCI Milan with a written Safety Plan addressing all items listed above, to include actions necessary in case of an emergency and directions to the nearest health care provider to be used.

1.11 CLEANING

A. The Contractor shall execute continual cleaning to keep building, site and adjacent properties free from accumulations of waste materials, litter, debris, rubbish, wind-blown debris and foreign substances resulting from service operations. The entire area within the secure perimeter must be free from all debris. The soils must be free of any service related chemicals or materials. During and after the service process there must be no burying of any material.

B. Remove waste materials, debris, and rubbish from premises and dispose offsite in a lawful manner. Do not dispose of volatile waste such as mineral spirits, oil, or paint thinner in storm or sanitary drains. Do not dispose of any type of wastes into streams or waterways.

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