SOW Water Management_091125 (1) (4).pdf

PPL-PD-SERV-SOW; REV 0 (3/2017) Page 1

STATEMENT OF WORK

FOR

Water Management Documents

CAT: □A1 □A2 ⌧A3

Reference Work Planning #: N/A

DATED: September 11, 2025

PREPARED BY:_____________________________

Michelle Turnbach, Environmental Scientist II

REVIEWED BY:_____________________________

Todd Sandt, Head, Environmental Services

APPROVED BY:_____________________________

Jonathon LaCarrubba, Deputy Director ES&H

PRINCETON PLASMA PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, N.J. 08543

609-243-2000

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RECORD OF CHANGES

Revision Description Affected Section(s)

Date

0 Initial Issue September 11, 2025

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1.0 BACKGROUND

The U.S. Environmental Protection Agency (USEPA) promulgated oil pollution prevention regulations (40 CFR 112), which endeavor to prevent the discharge of oil into navigable waters in the United States and to contain such discharges if they occur.

Prevention of spills and discharges is accomplished by implementing a Spill Prevention Control and Countermeasure Plan (SPCC Plan), which establishes appropriate procedures, methods, and equipment requirements for owners and operators of facilities, which produce, store, or consume any type of oil in applicable quantities. The regulations apply to facilities that have more than an aggregate oil storage capacity of more than 1,320 gallons above ground or 42,000 gallons below ground. In addition, where experience indicates reasonable potential for equipment failure, the SPCC Plan should include a prediction of the direction, rate of flow, and total quantity of oil that could be discharged from the facility as a result of a failure.

The Storm Water Pollution Prevention (SWPP) Plan is to ensure good water quality and management of the storm water runoff that exits PPPL’s site. Implementation of a SWPP is a best practice and is not currently required by state or federal regulations applicable to

PPPL.

PPPL operates a permitted lined surface impoundment (LSI), known as the detention basin, which receives ground water, storm water, and boiler/cooling tower blowdown. Certification by a New Jersey licensed Professional Engineer is required to ensure the liner has passed an integrity test and adequately repaired, as needed.

In accordance with New Jersey Senate Bill 2188, a water management program must be developed to minimize the growth and transmission of Legionella bacteria in the building's or facility's water system, consistent with the American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) Standard.

2.0 OBJECTIVE

Draft and certify a SPCC Plan with SWPP and Legionella water management program addendums and provide certification of a permitted LSI through a Subcontractor in full compliance with US EPA regulations and all federal, state, local, and PPPL environmental rules.

3.0 SCOPE OF WORK

3.1 Requirements Parameters

N/A

3.2 Responsibilities

3.2.1 PPPL

a. Provide relevant documentation and historical reports.

b. Prepare Job Hazard Analysis (JHA) for site visit and conduct pre-job brief prior to the start of work.

c. Review deliverables and provide comments for Subcontractor to address.

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3.2.2 Subcontractor

a. Task 1: Site Visits and Inspections

To satisfy the USEPA planning requirements, Subcontractor will conduct one site visit at the facility. The site visit will be conducted to kick off the project and accomplish the following tasks:

Consult with PPPL personnel to make sure the information contained within the current plans coincides with the actual operations at the facility;

Gather information on any changes or facility upgrades that have occurred at the site since the last update of the plans;

Discuss the existing plans and policies;

Discuss the new format of the plan and focus on potential additions and/or removal of information;

Review and mark-up the existing facility drawings/diagrams; and Conduct a site walk.

b. Task 2: Plan Preparation

Using the information gathered during the site visit, Subcontractor will update the SPCC Plan with good engineering practices. The plan will include information for SWPP and Legionella water management program addendums.

The cost of this scope assumes that one site visit will be required and that information from PPPL is provided in a timely fashion.

Should additional technical changes occur at the site during the preparation of the plan, Subcontractor may need to conduct additional on-site visits for verification of the change(s) and would prepare a separate cost estimate to incorporate the site visit(s).

Subcontractor will professionally certify the combined plan that satisfies requirements and guidelines per USEPA 40 CFR 112.

After PPPL’s review and after Subcontractor incorporates pertinent modifications or changes, Subcontractor will provide two hard copies of the certified Plan. An electronic version of the final document will also be provided in PDF format for PPPL’s records.

Upon notification from PPPL of significant site changes affecting the Plan, Subcontractor will review and revise the document(s), as necessary. This may include portions of Tasks 1 and 2.

c. Task 3 Training

Subcontractor will identify groups to be trained.

Generate and tailor training materials for each group.

After PPPL’s review and after Subcontractor incorporates pertinent modifications or changes Subcontractor will deliver finalized training materials.

Subcontractor will review and revise the training materials upon any changes to the Plan, as necessary.

d. Task 4 LSI Certification

Subcontractor will conduct an inspection, repair, integrity test, and PE certification of PPPL’s LSI in conformance with the following requirements:

Inspection: Identify all rips, torn seams, and any punctures.

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Repair: Any rips, tears, or punctures must be repaired using a manufacturer-recommended method that is agreed upon between the PE and repair technician or similar manufacturer-recommended method with the same or similar material as the existing liner.

Liner integrity test: Subcontractor will need to complete a liner integrity test upon completion of the repairs. The integrity test will adhere to ASTM Standard Test Method D 6392 standard, or a similar manufacturer-recommended method.

Certification: Subcontractor’s PE will need to certify the patches were applied correctly and the liner integrity test passed.

Subcontractor will assign a project manager who will act as the primary point of contact for this scope of work.

4.0 TASKS

4.1 Subtasks

N/A

4.2 Meeting Requirements

N/A

4.3 Travel Requirements

N/A

5.0 SUBCONTRACTOR QUALIFICATIONS

5.1 Subcontractor must have a Professional Engineer to certify documents and the LSI.

5.2 Subcontractor must have managed at least 5 other similar products in New Jersey in the past five years. References for the SPCC, SWPP, and Legionella projects shall be included in the proposal.

6.0 ENVIRONMENTAL, SAFETY, AND HEALTH

PPPL is committed to conducting work efficiently and in a manner that ensures protection of workers, the public, and the environment. As a contractor to the U.S. Department of Energy (DOE), PPPL adheres to the principles and objectives of DOE’s Integrated Safety Management System that is designed to achieve an acceptable level of safety throughout departmental operations. A similar commitment to safety is expected of all PPPL subcontractors and suppliers.

All work shall be done in accordance with a strict interpretation of applicable OSHA regulations. Subcontractor shall comply with all applicable federal, state, and local laws, regulations, and requirements whether they are specifically listed in the SOW or subcontract. All safety infractions will require a written notice and signature of the PPPL contact, the Subcontractor technician, and Subcontractor management. Written notices will remain on file. At the discretion of PPPL, one or more written notices may result in the termination of this agreement.

6.1. Subcontractor shall be responsible for providing all necessary and appropriate personal protective equipment (PPE) to their personnel for the work being performed and for their use of that equipment.

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6.2. Subcontractor must comply with:

A. Applicable PPPL safety requirements for on-site tasks, B. The specific PPPL documents, requirements, permits, and courses listed in this Statement of Work, C. All applicable federal, state, and local laws, regulations, and requirements whether or not they are specifically listed in the Statement of Work or subcontract.

6.3. All work shall be in accordance with all OSHA, DOE, and PPPL requirements. Care shall be taken to protect personnel, employees, and surroundings.

6.4. Subcontractor’s personnel working on-site at PPPL for more than 40 hours will be required to successfully complete PPPL’s General Employee Training (GET). Subcontractor should allow four hours per employee for GET and the associated test. At the discretion of PPPL, Subcontractor representative(s) may be issued PPPL badges. Badges will be returned by Subcontractor when contract end or termination of Subcontractor employee.

6.5. Subcontractor shall ensure workers are aware of foreseeable hazards and mitigations as defined by a Job Hazard Analysis (JHA, completed by PPPL) and require that workers acknowledge being so informed.

6.6. All Subcontractor vehicles and equipment must be in good working order with no leaks of any kind. Any spills must be reported immediately to PPPL and work stopped until the spill is addressed. Subcontractor is responsible for remediation costs caused by negligence and/or faulty equipment. PPPL Environmental Services will determine the proper method of remediation.

6.7. All requirements of this Statement of Work apply to all sub-tier contractors.

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7.0 DELIVERABLES

The Princeton Technical Representative (PTR) will review all work/deliverables to ensure all requirements of the SOW are met.

Final Report: Subcontractor shall prepare and submit to PPPL the following deliverables:

Document Deliverables Required (when applicable)

When

Deliverable Is Required

Deliverable format (paper, electronic, etc.)

Storage Location for

Received

1 Documentation of current PE credentials for designated PE.

Submission of Proposal

E ES&H

Records

2 Documentation of 5 SPCC, SWPP, and/or Legionella projects in New Jersey in the past 5 years with references.

Submission of Proposal

E ES&H

3 SPCC (with SWPP and Legionella water management program addendums)

Within 30 Days of Site

Visit

P/E ES&H

Training with identified personnel Within 30 Days of Site

Visit

E

ES&H

5 LSI Certification (as needed) Within 3 years of last certification (12/2023) or

3 months after LSI permit end (7/31/29).

E Environmental

Exceptions (Add justification for any missing document deliverables that will not be received):