SOW Water Filtration System.docx

Veterans Affairs Southern Nevada Healthcare System

STATEMENT OF WORK (SOW)

Monthly Lease Contract for Water Filtration Systems

1. REQUIREMENTS/SCOPE:

Contractor shall provide industrial ice machine, drinking stations and filtration system on a monthly lease program. All equipment will be installed and service yearly to provide safe and quality water to the VA Medical Center.

2. PERIOD OF PERFORMANCE/SCHEDULE

Normal daytime working hours will be adhered to. Normal daytime work hours are 0730 to 1600 Monday through Friday. If the contractor wishes to work at nighttime or during other unscheduled times, they must first get permission from the Contracting Officer.

3. SPECIFIC REQUIREMENTS

The contractor shall provide a full service of removing/replacing and adding ice machines and drinking stations located in the VA Medical Center. The Contractor shall provide cleaning, disinfection, and maintenance of all machines. Each ice/cold-water dispenser will have a nine-stage filter system to be installed at the same location with a professional aesthetic appearance and servicing access. The ice machine filter system must provide a filtering process for the removal of sediments, pre-carbon, reverse osmosis membrane to .0001 micron, UF filter size to .01-micron, bio-sure plus filter and TCR filter for final polishing of taste and chlorine. This filtering system must filter to .0001 microns to provide safe quality water to patient care and clinical areas. Furthermore, all equipment will be tested periodically for safe operations and comprehensively serviced twice per year to include filter replacement.

The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the (SOW) and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Statement of Work (SOW) and referenced documents.

The Contractor shall perform the following tasks at a minimum:

Service one will be included.

1. Unplug unit from power and turn water off

2. Remove ice from ice bin during cleaning process.

3. Remove front top panels.

4. Mix 3.4 oz of cleaning fluid with half a gallon of warm water and pour slowly into the water reservoir, this could allow the cleaning solution to enter the air filter.

5. Allow the solution to sit for 30 minutes to remove the scale.

6. Clean and rinse the augers and divider. Connect drain hose to drain ports and drain unit. Disconnect hose once done draining.

7. Remove water distribution tubes and soak them in ice machine cleaner; manually clean and rinse the tubing.

8. Slowly pour half a gallon of clean warm water into the water reservoir, being careful not overflow the reservoir.

9. Connect drain hose to drain unit. Disconnect hose once done draining.

10. Using a 1:4 ratio of hydrogen peroxide to water in a bottle, spray all surfaces inside the ice bin, augers, ice bin lid, water reservoir lid, divider, and water reservoir.

11. Let solution sit 5 minutes and wipe clean.

12. Spray small amount back into the reservoir and ice bin.

13. Reassemble ice bin and water reservoir.

14. Clean and sanitize the water nozzle, drip tray and ice chute.

15. Reassemble and test unit.

16. Contractor shall work with HVAC and Pipefitting Shop personnel to verify proper operation of ice machines before acceptance.

17. The contractor, their personnel, and their subcontractors shall be subject to all Federal Laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. VA sensitive data will be protected in accordance with the guidelines spelled out in VA Handbook 6500 rules of behavior. Contractor shall work with HVAC and Pipefitting Shop personnel to verify proper operation of ice machines before acceptance.

18. The contractor, their personnel, and their subcontractors shall be subject to all Federal Laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. VA sensitive data will be protected in accordance with the guidelines spelled out in VA Handbook 6500 rules of behavior.

Service two will included.

1. Yearly Filter change and an overall inspection of unit to ensure unit is working probably.

2. Service report will be provided for documentation of service and filter change.

Contactor will provide 24-hour response time and service equipment within 48 hours. Attached is a spreadsheet with the location of all units to include the department, room, and unit type. Lastly any modification to this contract must be submitted to the contracting officer for any equipment changes, additional features, added cost for services or repairs estimate.

4. SERVICE RESPONSE TIMES:

The following service response times shall be adhered to at all times identified below. Polar Leasing assumes all costs associated with any service or maintenance performed during or after hours or on the weekends. Hours cited below are Pacific Standard Time.

a. Two-hour maximum callback for service calls made during normal work hours, Monday through Friday. Normal work hours are between the hours of 7:30AM and 4:00 PM.

b. Two-hour maximum callback for service calls made after 4:00PM, Monday through Friday.

c. Two-hour telephone callback required for calls made on weekends or national holidays (Friday after 4:00PM through 7:30AM of the next working day).

d. On site response shall be within 12 hours of first call for service, Monday through Friday, including after 4:00PM.

e. On site response for calls received during weekend hours and holidays shall be within 12 hours.

5. VA POINT OF CONTACT:

6. NATIONAL HOLIDAYS:

The Contractor is not required to provide delivery or pick up services on the following National Holidays.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday.

6. EQUIPMENT LOCATION

Quench 956: 79 Qty Quench 980-50: 5 Qty Quench 985-12: 6 Qty Quench 985-50: 1 Qty Quench Q75: 38 Qty

Northeast 4461 East Charleston Blvd , Las Vegas NV 89104

Northwest 3968 N. Rancho Drive Las Vegas NV 89130

Southeast 1020 S. Boulder Highway Henderson NV 89015

Southwest 7235 S. Buffalo Drive Las Vegas NV 89113

El Campo Grande Ave Suite 150 Las Vegas NV 89115

El Campo Grande Ave Suite 150 Las Vegas NV 89116

3650 South Pointe Circle Building D Laughlin, Las Vegas NV 89029