SOW_VSFB Signs_20240508.pdf

VSFB Sign Contract

STATEMENT OF WORK (SOW)

FOR

Vandenberg Space Force Base Signage Color Change

VANDENBERG SPACE FORCE BASE, CA

7 May 2024

CONTENTS:

BACKGROUND

DESCRIPTION OF SERVICES

GENERAL INFORMATION

SECURITY

4.1 Main Base Access

4.2 Contractor Personnel

4.3 Contractor Vehicles

SITE MAP

6. Appendix 1: Acronyms 7

7. Appendix 2: References, Instructions, and Directives 7

BACKGROUND

The Space Launch Delta 30’s key role is assuring access to space. The 30 Civil Engineer Squadron’s primary objective is to provide mission infrastructure support for the Launch and Test Range System and Western Range operations. The goal is to ensure high performance confidence levels required for Range support of equipment and facilities is maintained for a variety of ballistic missile, space, guided weapons, and aircraft test and evaluation missions in support of Air Force, Navy, Army, National Reconnaissance Office, Missile Defense Agency, Federal Aviation Administration, Department of Energy, Defense Advanced Research Projects, National Aeronautics & Space Administration, and a variety of commercial, allied nations, and associated government agencies.

The purpose of this requirement is to acquire contract services tailored for the operational replacement of diverse signage within the operational zones of Space Launch Delta 30. The primary objective of this project is to guarantee the optimal and proficient operation of sign systems that are pivotal to the functioning of the Launch and Test Range System and Western Range. These signs serve as critical navigational aids, guiding and directing personnel, vehicles, and equipment indispensable for the execution of a broad spectrum of missions encompassing ballistic missile tests, space operations, guided weapons assessments, and aircraft testing and evaluation.

DESCRIPTION OF SERVICES

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, licenses, certifications and permits and other non-personal services necessary to provide sign replacement in accordance with the Unified Facilities Criteria (UFC) system, prescribed by MIL-STD 3007 and provides planning, design, construction, sustainment, restoration, and modernization criteria, and applies to the Military Departments, the Defense Agencies, and the DoD Field Activities in accordance with USD (AT&L) Memorandum dated 29 May 2002.

2.1 Possess licenses, certifications and permits required by state and local laws which comply with all ordinances, regulations, and directives applicable to this time of remediation work.

2.2 Prior to the start of the project, the Contractor shall submit a written remediation proposal which includes a detailed work plan and schedule for completion of remediation work. This plan shall include the name, email and mobile cell information for an on-site safety representative and their alternate representative.

2.3 The Contractor shall immediately notify the Contracting Officer (CO) or Contracting Specialist (CS) and Contracting Officer’s Representative (COR) of any safety and health-related issues that are uncovered during the performance of this project.

2.4 The Contractor shall ensure that all work will be performed in a safe and professional manner and whenever necessary be performed by certified technicians. The contractor is responsible for properly disposing of all molds contaminated work debris at an off-base, state-certified sanitary landfill.

2.5 Replace all Street Side Building Identification (B3), Directional (D2), Street/Intersection, Building Identification (D4) Signs along California boulevard, Utah Avenue, 13th Street, Washington/Pine Canyon Road, Nebraska Ave., Oregan Ave., New Mexico Ave., Community Loop, OV., South Dakota Ave., Herado Ave., Colorado Ave., Wyoming Ave., Summersill Ave., Juniper St. and Alaska Way.

2.6 Sign replacement:

B3 (street side building identification):

Purchase sign frame and posts per specifications, verify required verbiage and apply lettering to sign per specifications.

Dig up sign posts, if posts are set in concrete remove concrete entirely.

Remove and dispose/recycle sign material.

Verify location of replacement sign is within specs provided.

Form post holes using 12” concrete tube form and set to 30 inches in depth, concrete will be below grade by

2“.

Set assembled frame and posts in forms and concrete to the specified specs.

Backfill holes and repair any landscape damage.

D2 (Directional):

Purchase sign frame and posts per specifications, verify required verbiage and apply lettering to sign per specifications.

Dig up sign posts, if posts are set in concrete remove concrete entirely.

Remove and dispose/recycle sign material.

Verify location of replacement sign is within specs provided.

Form post holes using 12” concrete tube form and set to a 36” depth and concrete will be below grade by 2“

(12” x 34” concrete tube form).

Set assembled frame and posts in forms and concrete to the required specifics.

Backfill holes and repair any landscape damage.

D4 Street Sign (road intersection):

Fabricate replacement sign per specifications, verify required verbiage and apply lettering to sign per specifications.

Remove signs and hardware by un-securing the sign.

Remove the vinyl sleeve around the existing post if present.

Replace the hardware with like and install replacement sign.

**Possible pole replacement if required (new pole requirement being only galvanized poles and no sleeve)

2.7 Vendor Requirements for Materials

The Contractor shall procure all materials necessary for sign replacement from an approved vendor .

2.7.1 Sign Frames, Posts, and Hardware

These specifications shall include but are not limited to material composition, dimensions, load-bearing capacities, and weather resistance. Any deviation from an approved vendor must receive prior written approval from the Contracting Officer (CO) or Contracting Specialist (CS) assigned to this project. Failure to procure materials from an approved vendor may result in immediate cessation of work and potential contract termination.

2.7.2 Sign Materials and Lettering

The Contractor shall ensure that the sign materials and lettering adhere to the specified standards for visibility, durability, and compliance with applicable regulations, including but not limited to ASTM D4956. Any deviation from the approved list of vendors or failure to comply with material standards may result in rejection of the delivered materials and financial penalties.

2.7.3 Pole Replacements

If pole replacements are necessary, the Contractor shall ensure that only galvanized poles are used, as specified in the project requirements. The Contractor shall verify that the galvanized poles meet the designated specifications for thickness, diameter, and corrosion resistance as outlined in ASTM A123/A123M. Any pole replacements that do not adhere to these specifications will be considered non-compliant and subject to removal at the Contractor's expense.

Failure to utilize approved vendors or adhere to material specifications may result in corrective action measures, including but not limited to contract termination and financial liabilities imposed on the Contractor.

2.8 Performance Standards

- The Contractor shall ensure that all sign replacements meet the performance standards outlined in the project documentation. Performance standards include but are not limited to:

- Sign visibility and legibility from specified distances.

- Structural integrity and durability under various weather conditions.

- Compliance with applicable regulations and standards, including, ASTM D4956 requirements.

2.8.1 Performance Metrics and Reporting Requirements

- The Contractor shall provide regular performance reports to the Contracting Officer Representative (COR) at specified intervals, detailing progress, milestones achieved, and any deviations from the project plan.

- Performance metrics shall include but are not limited to schedule adherence, budget variance, quality of work, and safety performance.

- The format and frequency of performance reports shall be specified in the project documentation. Reports shall be submitted in a timely manner and in accordance with the specified requirements.

GENERAL INFORMATION

3.1 Normal Business Hours. The hours of operation for the CES Service Contracts Program Office are 7:00 am to 4:00 p.m. local time, Monday through Friday, excluding federal holidays.

3.2 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

SECURITY

At all times while on VSFB premises, contractor employees shall comply with VSFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at VSFB. The contractor shall be responsible for accountability of all such media issued to contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor. The contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior Government authorization.

4.1 Main Base Access. Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the contractor will be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays because of in-place security procedures.

4.2 Contractor Personnel. Upon employment, and after the contractor’s base access letter is on file with the Security Forces, all contractor employees shall apply for vehicle passes and individual identification badges at the VSFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. The contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or contractor’s employee’s employment. The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the 30 SFS as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.3 Contractor Vehicles. Each Contractor vehicle shall have the name of the contractor exhibited on each side of the vehicle. The contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

4.4 Government Liability. Loss or Damage. The Government will not be liable for any loss or damage to the contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

or damage unless caused by the Government.

Site Map

APPENDIX 1: Acronyms

DoD Department of Defense FAR Federal Acquisition Regulation FFP Firm-Fixed Price GFE Government-furnished Equipment GFM Government-furnished Materials IDIQ Indefinite Delivery Indefinite Quantity KO Contracting Officer PM Project Manager SOW Statement of Work

APPENDIX 2: References, Instructions, and Directives

1 Manual on Uniform Traffic Control Devices

Mandatory

2 California Manual on Uniform Traffic Control Devices

Mandatory

3 ASTM D4956 Mandatory

ASTM D4956_04

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