SOW-VnAxlFanOvrhl_WMEC282.pdf

General Requirements

1. SCOPE

1.1 Intent. This standard specification invokes general requirements for conducting vessel repairs performed by commercial contractors at a Coast Guard facility for Coast Guard vessels.

2. REFERENCES

COAST GUARD DRAWINGS

None

COAST GUARD PUBLICATIONS

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General Requirements Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2022, Welding and Allied Processes Surface Forces Logistics Center Standard Specification 5550 (SFLC Std Spec 5550), 2022, Fire

Prevention and Response

OTHER REFERENCES

None

3. REQUIREMENTS

3.1 General. The Contractor must conform to all requirements specified in SFLC Std Spec 0000 and in this item, as applicable, during the performance of this availability. The requirements of this WI apply to all work under the scope of this contract, whether explicitly stated in all following work items or not, and to all other work subsequently authorized by changes, modifications, or extensions to the contract.

3.2 Welding and brazing requirements. The Contractor must perform all welding and allied processes, and NDE in accordance with SFLC Std Spec 0740.

3.3 Fire Prevention Specification. The Contractor must submit a Fire Prevention Plan in accordance with paragraph 3.1 of SFLC Standard Spec 5550

3.4 Materials. The Contractor must obtain all the materials required to complete this job with the exception of the Government-furnished Property shown in Paragraph 1.2 of Work Item 1.

3.5. Period of Performance. The period of performance for this requirement starts on 13 May and ends on 20 June 2025.

3.6. Location. The Contractor must perform the work while the USCGC Alex Haley (WMEC-282) is alongside the pier at USCG Base Kodiak: Albatross Ave, Kodiak, AK 99615. Contractor must be familiar with the local base access instructions prior to arrival.

3.6.1. Pier Limitations. The cutter will be moored at a fuel pier with a weight limitation of 13,000 pounds.

The Contractor must notify the Contracting Officer (KO) and/or Contracting Officer's Representative (COR) if this weight limit will be exceeded during vessel repairs. Additionally, if sustained winds or wind gusts exceed 45 knots, the Contractor must coordinate work plans with the ship's crew, as the cutter may need to depart due to pier structural limitations while moored.

3.7. Release of References. For any listed references to be distributed, the contractor must be registered in the Joint Certification Program (JCP) through Defense Logistics Agency (DLA) and provide your JCP number and expiration date to the listed point of contact (POC) for this work.

3.8. Solicitation Period Site-Visit. The Contractor can perform a ship check during the solicitation period of this requirement. The Contractor must contact the designated points of contact (POC) at least 24 hours prior to requested access for USCG to process. The POC for a site visit is listed in Paragraph 3.11. Access prior to award cannot be guaranteed and will depend on the availability of the ship’s crew and the Contractor providing request documentation needed for access. USCG is not responsible for any costs associated with the Contractor’s site visit.

3.9. Documentation for Contractor’s Proposal. The Contractor must include at least the following in their proposal for this requirement: basic information (name, company name, contact details, the date, Unique Entity ID), company overview and relevant qualifications, past performance, scope of work for the tasks and deliverables, project timeline, cost including a breakdown of the cost of each item or service, terms and conditions, attachments/bid sheet, description of subcontractors (if any), and signature of the authorized person.

3.10. Proposal Evaluation Criteria. Award of this requirement shall be made to the vendor whose proposal offers the greatest value to the government regarding price and ability to meet all technical requirements of the specification within the project’s period of performance.

3.11. Points of Contact. The USCG Technical POCs for this requirement include but are not limited to the following:

3.11.1. SFLC-LREPL Asset Manager, LTJG Mikael Axelsson, mikael.j.axelsson@uscg.mil

3.11.2. SFLC-LREPL Port Engineer, CWO Carsten Stoeckler, carsten.stoeckler@uscg.mil

3.11.3. Engineer Officer, LT Sean Meibers, sean.m.meibers@uscg.mi mailto:mikael.j.axelsson@uscg.mil mailto:carsten.stoeckler@uscg.mil mailto:sean.m.meibers@uscg.mi

S25_007_51200_MLA_0425_282

WORK ITEM 1: Tubeaxial Fan, Overhaul

1. SCOPE

1.1 Intent. This work item describes the requirements for the Contractor to remove, overhaul and reinstall the Main Machinery Room (MMR) Starboard Supply Ventilation Fan 1-29-1.

TABLE 1 – VENTILATION FANS FOR OVERHAUL

SYSTEM / FAN

NUMBER

MODEL NUMBER LOCATION

APPROX DIMENSIONS/WEIGHT

S1-29-1 A16 Class W, 16,900

CFM 15HP

Fan Room (1-29-1-Q)

38” Long x 35” Diameter - 371 lbs.

1.2 Government-furnished property.

None.

2. REFERENCES

COAST GUARD DRAWINGS

Coast Guard Drawing 282-WMEC-501-037, Rev -, Working Drawing of AC, Heating & Ventilation Arrangement 01 Level & Main Deck

Coast Guard Drawing 282-WMEC-501-039, Rev K, Arrangement of Fan Room, Main Deck Port

FR 29-30

Coast Guard Drawing 282-WMEC-501-048, Rev K, Main Machinery Room Ventilation

Coast Guard Drawing 282-WMEC-601-002, Rev J, CGC Alex Haley (WMEC 39) Booklet of General Plans

COAST GUARD PUBLICATIONS

Coast Guard Technical Publication (TP) S9512-A3-MMA-010, 15 August 1987, Fans, Vaneaxial & Tubeaxial

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General Requirements

Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2022, Welding and Allied Processes

Surface Forces Logistics Center Standard Specification 3020 (SFLC Std Spec 3020), 2022, Overhaul AC Electric Motors

Surface Forces Logistics Center Standard Specification 3041 (SFLC Std Spec 3041), 2022, Shipboard Electrical Cable Test

Surface Forces Logistics Center Standard Specification 3042 (SFLC Std Spec 3042), 2022, Shipboard Electrical Cable Removal, Relocation, Splice, Repair, And Installation

Surface Forces Logistics Center Standard Specification 6310 (SFLC Std Spec 6310), 2022, Requirements for Preservation of Ship Structures

Surface Forces Logistics Center Standard Specification 8636 (SFLC Std Spec 8636), 2022, Temporary Hull Access

OTHER REFERENCES

None.

3. REQUIREMENTS

3.1 General.

3.1.1 CIR.

None.

3.1.2 Technical Representative.

None.

3.1.3 Protective measures. The Contractor must furnish and install all protective measures in accordance with SFLC Std Spec 0000, paragraph 3.3.3 (Vessel component, space, and equipment protection).

3.1.4 Interferences. The Contractor must handle all interferences in accordance with SFLC Std Spec 0000, (Interferences). Known interferences include, but are not limited to the following:

Ventilation Ducting

Piping

Wiring

Fan Mounting and Fan Supports

Electrical Cables

Nitrogen Bottles cradles (crew to remove bottles)

NOTE

Coast Guard personnel will operate all shipboard machinery and equipment.

3.2 Operational test, initial. Prior to commencement of work, the Contractor must witness Coast Guard personnel perform an initial operational test of all items or shipboard devices to be disturbed, used, repaired, or altered, to demonstrate existing operational condition. Submit a CFR

3.3 Tubeaxial fan assembly removal. The Contractor must disassemble and remove the fan assembly for overhaul; follow the steps outlined in TP S9512-A3-MMA-010 Chapter 6. See Figure 1.

WARNING

The ship is moored at a fuel pier. No hot work is to be performed without authorization from the Engineer Officer (EO). The Contractor must provide at least 5 business days notice prior to any hot work being authorized.

3.3.1 The Contractor will have to make a temporary access in the aft bulkhead to get this fan out of the compartment. Submit an access plan for KO authorization via CFR a minimum of 5 business days before creating the access cut. Access plan must be in accordance with SFLC Std Spec 8636. No hot work is to be performed without authorization from the EO (requires at least 5 business days notification). Figure 2 shows where a previous ship cut was made to get this fan out of the compartment.

CAUTION

Multiple sources of power may be present. Ensure that all power sources are secured and tagged prior to the start of any work. All auxiliary circuits in the machine must be de-energized.

3.3.2 Prior to fan disassembly, the Contractor must measure air gap reading and bearing clearances. The USCG suspects the motor bearings have failed in this fan unit. Submit a CFR.

3.3.3 Take care to match mark components to avoid the need for wheel rebalancing.

3.4 Cleaning and inspection. The Contractor must clean and inspect the fan assembly in Table 1 in accordance with TP S9512-A3-MMA-010 Chapter 6.

3.4.1 The Contractor must also clean and inspect three feet of ductwork connected to inlet and outlet of the fan. Submit a CFR with inspection results.

3.5 Motor Disassembly, Inspection, and Overhaul. The Contractor must overhaul the fan motor in accordance with SFLC Std Spec 3020. Submit CFR all performed inspections and testing, including but not limited to, initial visual conditions, initial insulation resistance tests, winding tests and final acceptance tests.

3.5.1 Inspection. The Contractor must disassemble and inspect the fan motor in accordance with SFLC Std Spec 3020 paragraph 3.3.

3.5.2 Shop Work. Renew all motor bearings in accordance with SFLC Std Spec 3020 paragraph 3.4.3.

3.5.3 Reassembly. The Contractor must reassemble the motor in accordance with SFLC Std Spec 3020 paragraph 3.4.6.

3.5.4 Acceptance Testing. The Contractor must perform motor testing in with SFLC Std Spec 3020 paragraph 3.5

3.6 Vaneaxial fan reassembly and installation. The Contractor must reassemble and install the fan assembly in Table 1 with new Contractor-furnished gaskets and stainless-steel fasteners.

3.6.1 Restore all ventilation ductwork to original configuration as shown on Coast Guard Drawing references listed in Table 1.

3.6.2 Test cables in accordance with SFLC Std Spec 3042 and re-connect the cables with previously recorded wiring information in accordance with SFLC Std Spec 3041.

3.7 Verification. Prior to re-energizing, a final closeout inspection must be performed in the presence of the Coast Guard Inspector. The Contractor must submit a signed completed copy of the inspection checklist to the Coast Guard Inspector for affected by the work. The checklist must contain, at a minimum, the attributes below. Submit a CFR.

Verification that each disturbed electrical connection is tight and properly terminated.

Certification that no foreign material was found in the panel sections affected by the work.

Certification that all rerouted wiring is properly labeled and that all new/rerouted cables are properly marked.

No loose hardware and no loose items in the duct work

Before energization, verify impeller rotates freely

Perform a phase rotation test on each disturbed circuit. Correct any improperly phased wiring and repeat the test.

CAUTION

To prevent damage to multi-speed motors with possible opposite shaft rotation in different speeds, always start motor directly from off and never shift directly from one speed to another until direction of rotation checks are completed satisfactorily and shaft completely stopped in all speeds. Ensure shaft is not rotating (completely stopped) prior to any restarting of the motor.

NOTE

Coast Guard personnel will operate all shipboard machinery and equipment.

3.8 Operational test, post repairs. After completion of work, the Contractor must thoroughly test, in the presence of the Coast Guard Inspector, and demonstrate all items or shipboard devices that have been disturbed, used, repaired, altered, or installed to be in satisfactory operating condition. Verify that fan assembly is rotating in the proper direction at all speeds. Verify that the fan assembly is quiet and vibration free. Operate the fan assembly at its rated speed for 30 minutes. Submit a CFR.

3.9 Access Cut. The Contractor must reinstall the access panel in accordance with SFLC Std Spec 8636 and 0740.

3.9.1 The Contractor must conduct a boundary test in accordance with SFLC Std Spec 0740 Appendix C.

Submit CFR with results.

3.10 Touch-up preservation. The Contractor must prepare and coat all new and disturbed surfaces to match existing adjacent surfaces in accordance with SFLC Std Spec 6310, paragraph 3.1.13 (Touch-ups and minor coating repairs).

4. NOTES

Figure 1 - MMR Supply Fan 1-29-1

Figure 2 – Location of previous access cut for MMR Supply Fan 1-29-1

USCG CONTRACT REQUIREMENTS

GENERAL REQUIREMENTS

1. Prior to contract issuance the prospective contractor MUST HAVE completed and/or current enrollment into System Award Management (SAM), enrollment information for which can be found at: https://sam.gov/content/entity-registration. Failure to do so WILL result in disqualification and reissuance of the contract. The contractor shall include their active UEID in their bid proposal. All bids submitted by contractor shall include break down of cost for labor, materials, transportation, O/P, G/A, etc.

2. In accordance with the Service Contract Act (SCA), the contractor shall comply with the wage determination applicable to this contract. The contractor is responsible for ensuring that all personnel assigned to this contract are compensated in accordance with the Wage Determination (WD) applicable to this work.

3. For any listed references to be distributed, the contractor must be registered in the Joint Certification Program (JCP) through Defense Logistics Agency (DLA). The contractor must provide your JCP number and expiration date to the listed point of contact for this work.

CONTRACTOR REQUIREMENTS

1. During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by EPA and OSHA Safety and Health Standards, 29 CFR Part 1926 -Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch. 4, Subchapter 4 Construction Safety Orders, and EM 385-1. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc.

wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted by the contractor prior to any commencement of work.

2. The Contractor and/or its personnel shall refrain from smoking while inside any federal buildings, within 50 feet of any entrance to the buildings, and within 50 feet of any flammables. A designated smoking area is available on-site.

3. The Contractor and/or its personnel are authorized to utilize government building’s restroom facilities, if allowed by the local ship and/or base directives.

4. The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise noted herein).

5. Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

6. The location or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer, depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

7. Limited water and standard 110V electricity are available. Cost of these utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment.

https://sam.gov/content/entity-registration

8. The Contractor shall plan, schedule, coordinate and assure effective service to meet U.S. Coast Guard requirements. Upon notification of award, the contractor must provide the field points of contact for the work and their contact information.

9. Information for any scheduled site visits during the solicitation period will be outlined in the requirement or as listed in solicitation notice. If any questions, the contractor should reach out to the Technical Point of Contact (TPOC) listed in the requirement.

10. Contractor shall field verify all information provided.

GOVERNMENT RESPONSIBILITIES

1. The government will provide Contractor personnel access to all spaces necessary for any component associated with this project during normal business hours. Office building hours are as follows: Monday through Friday 0800 through 1600 (8 am to 4 pm, local time). Any scheduled working times outside normal business hours by Contractor personnel shall be coordinated with the Technical Point of Contact (TPOC) listed in the technical requirements prior to the commencement of said work. At any time, scheduled work needs to go beyond normal business hours, the Contractor shall immediately notify the TPOC. No work shall be scheduled during Federal Holidays or Weekends, unless prior approval has been coordinated with the TPOC. Any work performed outside of normal business hours that result in price changes can only be coordinated and approved by the Contracting Officer (KO).

2. All Contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing these spaces. Once in these spaces, Contractor personnel will be monitored by Coast Guard personnel with appropriate access and clearance to be inside these designated restricted and/or controlled access spaces throughout the performance of work in these spaces. At no time shall the entry points of these spaces remain unlocked to facilitate ease of installation.

REPORTING REQUIREMENTS

1. The contractor is required to provide verbal progress reports daily for the period of project duration.

The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

2. All verbal progress reports shall be provided to the listed TPOC(s) and Engineer Officer prior to Contractor departing the premises of and where the work is being performed.

Notice to Offerors

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract.

Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

CONTRACTOR EXPERIENCE

1. The Contractor shall provide a Certificate of Insurance to indicate the liability, property, and accident coverage held by the Contractor, as well as any optional insurance recommended by the

Contractor. The United States Coast Guard (USCG) shall be listed as “Additional Insured” on all Certificates of Insurances.

2. The Contractor and its personnel shall conform with the same high standards of behavior applicable to the maintenance of government equipment. All individuals performing any portion of maintenance and/or installation associated with this project shall be properly trained and qualified for the work to which that is assigned.

SECURITY REQUIREMENTS

1. The Contractor and its personnel performing work under this project shall be always escorted whenever work is to be performed in designated restricted and/or controlled access spaces. At no time shall the Contractor and its personnel be left unattended while working in designated restricted and/or controlled access spaces. Escorts shall be Coast Guard members currently assigned to the designated facility complex with appropriate clearance levels and access to be in the specific designated restricted and/or controlled access space at the time work is to be performed.

2. The Contractor shall provide employee information for all foreign nationals (defined as those employees not currently designated a U.S. Citizen as determined by applicable U.S. law, regulation, or policy) prior to the commencement of any on-site work related to this project and entry onto the premises of the U.S. Coast Guard owned facilities. Individuals determined to meet the criteria to be considered a foreign national will be allowed access to U.S. Coast Guard owned facilities;

however, these individuals will be prohibited from accessing the designated restricted and/or controlled access spaces, even when under escort, unless otherwise approved by the Command Security Officer.

3. The Contractor shall provide a personnel alphabetical roster of all individuals assigned to perform work under this project, listing the dates work is to be performed by the individual – daily rosters may be provided for ease of facilitating the next day’s work. Daily rosters shall be provided to the TPOC or Command Security Officer no later than 1200 the day before work is to be performed.

4. The Contractor and its personnel shall provide a valid non-expired state or federal issued photo identification card or credential upon accessing U.S. Coast Guard owned facilities and whenever entering the main entrance. Identification card or credential shall be handed to the sentry and front desk watch-stander for visual inspection and validation. Failure to provide a valid non-expired state or federal issued photo identification card or credential will prevent your access to U.S. Coast Guard owned facilities, even if under escort.

5. Any U.S. Coast Guard facilities credentials issued to the Contractor and its personnel shall clearly indicate an expiration date no later than the period of this project. Each credential issued will be tracked and surrendered upon request by the Coast Guard or upon completion of this project, whichever occurs first. All issued credentials shall be always worn and visible. Whenever actively working, the credential may be removed as a safety precaution but shall be immediately returned to a visible location on person when no longer a safety concern.

6. Contractors shall provide the TPOC with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

QUESTIONS

1. Any questions regarding the information contained within, reach out to the Contracting Officer (KO) and/or Technical POC listed for this project.