SOW Ventilation Duct Cleaning 002.docx

Statement of Work (SOW) USCGC Forward Ventilation Cleaning FY 2026

1. BACKGROUND

The USCGC Forward (WMEC 270) is a 270-foot Medium Endurance Cutter. To maintain operational readiness, ensure the vessel meets its designated service life, and improve habitability for her crew members, the cutter is cleaning all ventilation ducting throughout the ship. This SOW outlines the required depot-level maintenance. The contractor shall furnish the necessary management, labor, materials, and equipment to accomplish the work items listed herein, in accordance with the detailed specifications provided in the applicable reference document.

2. REQUIREMENTS

The work items include the following major items:

1. Galley and Pantry Spaces

2. Laundry Spaces

3. Engineering and Motor Rooms

4. General; All Other Spaces

All work shall be performed in strict accordance with the specification referenced.

3. APPLICABLE DOCUMENTS

All Coast Guard drawings, technical publications, and standard specifications will be provided to contractors by the Coast Guard at an appropriate time, or upon request, free of charge. Other Government documents may be accessed – free of charge – from links located on the SFLC website. Commercial sites provide access to their respective documents.

3.1 COAST GUARD PUBLICATIONS

a. Coast Guard Drawing 905 WMEC 514-032, Rev -, HVAC System Diagram

b. Coast Guard Drawing 905 WMEC 514-005, Rev C, HVAC Fan Rooms Main Deck A & D

c. Coast Guard Drawing 905 WMEC 512-009, Rev C, Vent 01 Lvl and Above Fr 103-140 A & D

3.1 COAST GUARD DRAWINGS

a. Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2018, General Requirements

b. Surface Forces Logistics Center Standard Specification 5100 (SFLC Std Spec 5100), 2018, Clean Shipboard Ventilation Systems

4. DELIVERABLES AND REPORTING

The Contractor shall provide the following reports and deliverables to the designated Government Representative(s) in a timely and professional manner. Unless otherwise specified, all deliverables shall be submitted electronically in Microsoft Office or Adobe PDF format.

4.1 WEEKLY PROGRESS REPORTS

The Contractor shall submit weekly progress reports to the cutter Engineer Officer summarizing contract performance during the reporting period. At a minimum, each report shall include:

a. Work accomplished during the reporting period.

b. Status of all open work items.

c. Problems encountered and proposed corrective actions, if applicable.

d. Work planned for the next reporting period.

Weekly progress reports shall be submitted no later than 10:00 AM EST each Tuesday.

4.2 CONDITION FOUND REPORTS (CFRs)

The Contractor shall submit a Condition Found Report when unforeseen conditions or work requirements are identified that are not covered by the original specification. Each CFR shall include a detailed description of the condition, recommended corrective action, and an estimated cost and schedule impact. CFRs shall be submitted within twenty-four (24) hours of discovery. No work associated with a CFR shall commence without written Government approval.

4.3 TEST AND INSPECTION REPORTS

The Contractor shall submit test and inspection reports documenting the procedures performed and results obtained for all tests required by the specification. Reports shall be submitted within twenty-four (24) hours following completion of each test or inspection.

4.4 FINAL REPORT

The Contractor shall submit a one-time comprehensive final report summarizing all work performed under the contract. At a minimum, the final report shall include a description of completed tasks, test and inspection results, resolution of all CFRs, and final project status. The final report shall be submitted upon completion of all contract requirements.

5. STATEMENT OF CAPABILITIES

The contractor shall submit a Statement of Capabilities demonstrating its ability to fulfill the requirements of this SOW. The Statement of Capabilities shall, at a minimum, describe the Contractor’s relevant experience, technical expertise, personnel qualifications, quality control processes, and past performance on similar efforts.

6. OTHER APPLICABLE CONDITIONS

6.1 PERIOD OF PERFORMANCE

20 April 2026 – 18 May 2026

6.2 PLACE OF PERFORMANCE

The primary place of performance shall be CGC Forward located at below address:

4000 Coast Guard Blvd Portsmouth, VA 23703

6.3 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COR)

LT Claire Gilliland Email: Claire.A.Gilliland@uscg.mil Phone: 508-367-9123

6.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0600 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW

6.5 GOVERNMENT FURNISHED PROPERTY

The Government will not furnish any resources to the Contractor in support of this contract. The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

The Contractor must use Government furnished information, data and documents only for the performance of work under this contract, and must be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor must not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

7. SPECIFIC REQUIREMENTS/TASKS

7.1 PROTECTIVE MEASURES

The Contractor shall furnish and install all protective coverings to seal off and protect all non-affected vessel's components, equipment, and spaces near the work area against contamination during the performance of work. Upon completion of work, the Contractor shall remove all installed protective measures, inspect for the presence of contamination, and return all contaminated equipment, components, and spaces to original condition of cleanliness.

Install filter medium at the terminal ends of all supply vent ducting to prevent any residual foreign matter from blowing into the engine room spaces

7.2 INTERFERENCES

The Contractor shall handle all interferences in accordance with SFLC Std Spec 0000, paragraph 3.3.5 (Interferences). Known interferences include, but are not limited to the following:

NOTE : Coast Guard personnel will operate all shipboard machinery and equipment.

8. SECURITY REQUIREMENTS

All contractor personnel requiring access to the place of performance to perform work under this contract must possess a valid-state issued REAL ID-compliant driver’s license or identification card, or an acceptable alternative form of identification as defined by the Department of Homeland Security (DHS) [https://www.dhs.gov/real-id]. It is the contractor’s responsibility to ensure that all personnel are properly credentialed to gain base access. Failure to comply with access requirements may result in delays to performance and will not constitute an excusable delay.

WORK ITEM 1: GALLEY AND PANTRY SPACES

1. CLEANING REQUIREMENTS

The Contractor shall clean and inspect the following ventilation systems, shown on Coast Guard Drawings 905 WMEC 512-009, 905 WMEC 514-032, and 905 WMEC 514-005, in accordance with SFLC Std Spec 5100. Submit a CFR.

NOTE: Past experience has shown that the Galley and Scullery exhaust ventilation systems have accumulated oils and greases and systems are coated with a very sticky and very thick sludge. Take this into consideration in the bid.

Disassemble the exhaust system as required to clean all sections of the exhaust system. After cleaning, reassemble vent ducting using new gaskets and fasteners.

Prior to reassembling the vent systems, visually inspect the systems in the presence of the Coast Guard Inspector. Verify that the vent systems are clean and oil and build up free. The Contractor shall use video probe equipment to allow viewing the internal surfaces of all vent ducting.

2. ADDITIONAL PROTECTIVE COVERING

In addition to providing protective covering as specified in SFLC Std Spec 5100, subsection 3.1.3 (Protective measures), provide additional protective covering for all food preparation and serving surfaces in the immediate work area, as applicable, to prevent contamination.

3. OPERATIONAL TEST – POST REPAIR

After completion of work, the Contractor shall thoroughly test, in the presence of the Coast Guard Inspector and demonstrate the ventilation systems disturbed to be in satisfactory operating condition. Submit a CFR.

NOTE : Coast Guard personnel will operate all shipboard machinery and equipment.

WORK ITEM 2: LAUNDRY SPACES

1. CLEANING REQUIREMENTS

The Contractor shall clean and inspect the following ventilation systems, shown on Coast Guard Drawings 905 WMEC 512-009, 905 WMEC 514-032, and 905 WMEC 514-005, in accordance with SFLC Std Spec 5100. Submit a CFR.

Disassemble the exhaust system as required to clean all sections of the exhaust system. After cleaning, reassemble vent ducting using new gaskets and fasteners.

Prior to reassembling the vent systems, visually inspect the systems in the presence of the Coast Guard Inspector. Verify that the vent systems are clean and oil and build up free. The Contractor shall use video probe equipment to allow viewing the internal surfaces of all vent ducting.

2. OPERATIONAL TEST – POST REPAIR

After completion of work, the Contractor shall thoroughly test, in the presence of the Coast Guard Inspector and demonstrate the ventilation systems disturbed to be in satisfactory operating condition. Submit a CFR.

WORK ITEM 3: ENGINEERING AND MOTOR ROOMS

The Contractor shall clean and inspect the following ventilation systems, shown on Coast Guard Drawings 905 WMEC 512-009, 905 WMEC 514-032, and 905 WMEC 514-005, in accordance with SFLC Std Spec 5100. Submit a CFR.

Disassemble the exhaust system as required to clean all sections of the exhaust system. After cleaning, reassemble vent ducting using new gaskets and fasteners.

Prior to reassembling the vent systems, visually inspect the systems in the presence of the Coast Guard Inspector. Verify that the vent systems are clean and oil and build up free. The Contractor shall use video probe equipment to allow viewing the internal surfaces of all vent ducting.

2. OPERATIONAL TEST – POST REPAIR

After completion of work, the Contractor shall thoroughly test, in the presence of the Coast Guard Inspector and demonstrate the ventilation systems disturbed to be in satisfactory operating condition. Submit a CFR.

WORK ITEM 4: GENERAL; ALL OTHER SPACES

The Contractor shall clean and inspect the following ventilation systems, shown on Coast Guard Drawings 905 WMEC 512-009, 905 WMEC 514-032, and 905 WMEC 514-005, in accordance with SFLC Std Spec 5100. Submit a CFR.

Disassemble the exhaust system as required to clean all sections of the exhaust system. After cleaning, reassemble vent ducting using new gaskets and fasteners.

Prior to reassembling the vent systems, visually inspect the systems in the presence of the Coast Guard Inspector. Verify that the vent systems are clean and oil and build up free. The Contractor shall use video probe equipment to allow viewing the internal surfaces of all vent ducting.

2. OPERATIONAL TEST – POST REPAIR

After completion of work, the Contractor shall thoroughly test, in the presence of the Coast Guard Inspector and demonstrate the ventilation systems disturbed to be in satisfactory operating condition. Submit a CFR.