SOW VALDEZ FIRE INSPECTION REPAIRS AND CELLULAR SERVICE.pdf

FY26 FORCES VALDEZ FIRE DETECTION &

SUPPRESSION SYSTEM

ANNUAL SERVICE CONTRACT SCOPE OF WORK 2026

GENERAL REQUIREMENTS

The work consists of providing all labor, equipment, material, transportation, and supervision as required to:

Provide services related to the Inspection and Annual certification of all fire alarm and suppression systems for the facilities listed in the Scope of Work Task details below.

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

Upon acceptance the Contractor shall commence service for the period: NLT 09/01/2026. Contractor shall provide a post certification 60-day service call option at no extra cost for minor system troubleshooting.

SCOPE OF WORK

Task Item Number One: Provide annual service, inspection, and certification of the listed fire detection and suppression systems to include consumables for all systems listed below NLT 09/01/2026.

System Details & Components

SFO Public Works Building alarm panel Make: EST | Model: Quick Start

Strobes: 02 / Strobe Horns: 10 / Smoke Detector: 04 / Heat Detectors: 29 / Duct Detector:

01 / Pull Station: 07 / Battery: 12v12ah

SFO Machinery Shop Make: EST | Model: Quick Start Strobes: 02 / Smoke Detector: 04 / Heat Detectors: 12 / Pull Station: 03 / Battery: 12v12ah

SFO Carpenter Shop alarm panel Make: Firelite | Model: MS-5024 Strobes: 01 / Horn Strobe: 04 / Pull Station: 05 / Smoke Detector: 01 / Heat Detector: 11 / Battery: 12v7ah

Valdez Housing Community Center alarm panel

Make: Simplex | Model: 4010 Strobes: 02 / Horn Strobe: 03 / Pull station: 04 / Smoke Detector: 06 / Heat Detector: 03 / Battery: 12v7ah

MSU Building alarm panel Make: EST Model: Quick Start Strobes: 05 / Horn Strobes: 17 / Pull Station: 11 / Smoke Detectors: 47 / Heat Detectors:

05 / Sprinkler Water Flow: 03 / Sprinkler Supervisory: 03

MSU Building sprinkler system Make: Ames | Model: 2000SS | Serial: 2KM1007 05 Sprinkler Water Flow Sensor: 03 / Sprinkler Supervisory Sensor: 03

MSU Server Room FM200 Make: Ansul | Model: AutoPulse Z-10 Nozzle: 01 / Cylinder: 02 / Discharge / Hose: 02

Facility / System System Details & Components

MSU Gaylord Hood System inspection

Make: Gaylord | Model: APC Fusible Links: 02 / 360 Degree

ESD Building alarm panel & dry chemical system

Panel Make: Kiddle Model: ARIES-SLX FM 200 Make: Fenwal | Model: FENWALNET 6000 Nozzle: 01 / Cylinder: 01 / Discharge Hose: 01

Spit Site Panel Make: Ansul Model: AutoPulse IQ-301 Carbon Dioxide Fire Suppression System Make: Ansul Strobes: 01 / Pull Station: 01 / Bell: 01 / Nozzle: 02 / Cylinder: 02-277lb / Hoses: 02

Cutter Support Building alarm panel Panel Make: EST | Model: Quick Start Strobes: 02 / Horn Strobes: 05 / Pull station: 03 / Smoke Detector: 10 / Heat Detector: 03 / Duct Detector: 01 / Horn: 01Battery: 12v12ah

Cape Hinchinbrook Alarm panel and suppression system

Potato Point Alarm panel and suppression system

Task Item Number Two: Prior to the test of any alarm systems a minimum of 24hr notice must be given to unit safety officer DCC Edward King to coordinate with local fire department and unit Commands.

Task Item Number Three: If any systems are deemed uncertifiable, the contractor shall provide a detailed corrective action plan outlining the necessary steps to restore system to a certifiable condition.

Task Item Number Four: Provide and install system certification tags and system certification reports to DCC Edward King / Edward.A.King@uscg.mil

ADMINISTRATIVE AND LOGISTICAL REQUIREMENTS

1. Facility Access and Working Hours

• Standard Operating Hours: Unless otherwise specified, all work shall be performed during standard business hours, Monday through Friday, 0800 to 1600 (Alaska Time), excluding recognized Federal holidays.

• Access Coordination: The Contractor must coordinate all site visits and testing schedules with the designated Coast Guard Point of Contact (POC) a minimum of 72 hours in advance.

• Restricted Access & Escorts: Certain locations, such as the MSU Server Room, Cape Hinchinbrook, and Potato Point, may have restricted access. The Contractor must comply with all local security requirements. If escorts are required, the Contractor must coordinate with the Coast Guard POC; the Contractor should anticipate and plan for potential minor delays associated with escort availability.

• Remote Locations: Cape Hinchinbrook and Potato Point are remote sites. The Contractor is responsible for all logistics, travel, and transportation required to access these sites to perform the required inspections.

2. Government-Furnished Property, Utilities, and Services

• Equipment and Materials: The Government will not provide any tools, lifts, ladders, specialized testing equipment, or consumable materials. The Contractor must furnish all equipment and supplies necessary to perform the inspections and certifications.

• Utilities: The Government will provide access to existing site utilities (e.g., electricity, water for sprinkler testing) required to perform the testing, where available.

• Site Cleanliness: The Contractor must return all work areas to their original condition upon completion of daily tasks and properly dispose of any generated waste off-site in accordance with local, state, and federal regulations.

3. Safety and Environmental Compliance

• Safety Plan: The Contractor shall adhere to standard Occupational Safety and Health Administration

(OSHA) regulations and local base safety policies at all times.

• System Impairment Protocol: During testing, the Contractor must ensure that no system is left offline overnight or unattended without implementing a Coast Guard-approved fire watch or alternate mitigation strategy.

ADDITIONAL CONTRACT TERMS

• SITE VISIT: All bidders are strongly encouraged to visit the site before submitting bids. Interested parties shall plan for a site visit with CWO Brian Walsh or DCC Edward King (206) 815-6948.

• DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated QAE representative and Point of Contact for this project is CWO Brian Walsh (206) 815-6948.

Inquiries concerning any phase of the specification before or after award shall be made to CWO Brian D.

Walsh / Brian.D.Walsh@uscg.mil or DCC Edward King / Edward.A.King@uscg.mil.

• CONDITIONS AFFECTING THE WORK: The Contractor should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof.

• AFTER AWARD OF THE CONTRACT: The Contractor must immediately notify the QAE representative of his intended start date. The work shall be done in accordance with the specification.

• ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree modify or otherwise affect the terms of this contract.

• WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades.

• PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work.

• CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

• WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the QAE Representative for approval consideration.

• UPON COMPLETION OF WORK: Contact the QAE Representative to arrange for inspection/acceptance of work.

• IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The CG Marine Support Unit Valdez Security Officer Senior Chief Zavier Washington / Zavier.E.Washington@uscg.mil will be given a copy of the employee list and a pass will be issued for entry.

• SAFETY REQUIREMENTS: All contractors working on USCG Sector Field Office Valdez facilities shall abide by all federal safety regulations as published by OSHA. Written notification must be provided to the CG Sector Field Office Valdez Safety Officer, DCC Edward King. Lock Out/Tag Out requires notification and coordination with facilities.

• ENVIRONMENTAL PROTECTION REQUIREMENTS: All contractors working Coast Guard owned facilities shall abide by all federal environmental regulations as published by the EPA. Hazardous materials used by a contractor are required to be disposed of by that contractor.

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USCG SFO VALDEZ FIRE DETECTION & SUPPRESSION

SYSTEM

REPAIR SERVICE CONTRACT SCOPE OF WORK 2026

General Requirements The work consists of providing all labor, equipment, material, transportation, and supervision as required to:

Correct fire equipment deficiencies, install a cellular communicator, and provide a one-year cellular monitoring agreement for the fire alarm system located at the USCG facilities in Valdez, AK (825 W Hanagita, Valdez, AK 99686).

Commencement, Prosecution, and Completion of Work

Upon acceptance, the Contractor shall commence the repair and installation service. The monitoring agreement shall remain active for a period of one year (12 months) from the date of final system commissioning and acceptance.

Scope of Work

The Contractor shall perform the following tasks in accordance with the specifications and standards outlined herein:

Task Item Facility Description of Work

Task One ESD Valdez Replace the FM200 discharge hose for the fire suppression system that is currently due for hydrostatic testing. FM 200 Make: Fenwal, Model: FENWALNET 6000

Task Two MSU Replace the existing agent cylinder and Ansulex agent that are currently due for replacement. Replace the double tank cartridge due for replacement with a more appropriately sized LT-30-R cartridge.

Task Three SFO Supply and install a dual-path cellular communicator for 24/7 Central Station monitoring of the existing Fire Alarm Control Panel. Verify test signals with the Central Monitoring.

Provide a 12-month monitoring agreement.

Administrative and Logistical Requirements

Facility Access and Working Hours

Standard Operating Hours: Unless otherwise specified, all work shall be performed during standard business hours, Monday through Friday, 0800 to 1600 (Alaska Time), excluding recognized Federal holidays.

Access Coordination: The Contractor must coordinate all site visits, installations, and testing schedules with the designated Coast Guard Point of Contact (POC) a minimum of 72 hours in advance.

Government-Furnished Property, Utilities, and Services

Equipment and Materials: The Government will provide access to the USCG Valdez facility (ESD, MSU, SFO) for site surveys, installation, repair, and testing. A Designated Government Representative (DGR) will coordinate scheduling and access with the Contractor.

Utilities: The Government will provide access to existing site utilities required to perform the testing, where available.

Services: A complete and updated list of designated emergency responders for the monitoring center will be provided.

Deliverables and Acceptance

Clean Up: The Contractor must return all work areas to their original condition upon completion of daily tasks and properly dispose of any generated waste.

Testing and Commissioning: Reports verifying system functionality, including successful test signals verified and logged with the Central Monitoring Station.

Final Inspection: Final inspection report approved by the local Fire Department representative.

Acceptance: Written final acceptance from the DGR is required after the completion of all tasks.

Additional Contract Terms

• COMPATIBILITY & SECURITY: All new components, cartridges, and cellular communicators must be compatible with the existing fire alarm and suppression systems at the Valdez site. The cellular communication pathway must be secure and encrypted to prevent unauthorized access or tampering.

• COMPLIANCE: All work must be performed in accordance with applicable federal, state, and local codes and regulations, including NFPA 72 (National Fire Alarm and Signaling Code). All electronic and cellular communication equipment must be FCC compliant.

• CELLULAR DATA PLAN: The Contractor shall maintain the necessary cellular data plan for the communicator for the duration of the one-year monitoring agreement to ensure sufficient data allowance for reliable communication.

• WARRANTY: The Contractor shall provide a minimum one-year warranty on all equipment and labor provided under this contract.

• CONTRACTOR QUALIFICATIONS: The Contractor must document experience in repairing fire suppression systems and installing cellular communicators, utilize qualified and certified technicians, and ensure the monitoring center is UL-listed (or equivalent approved certification).

• DESIGNATED POC / QAE: The Government’s Point of Contact (POC) for this Statement of Work is DCC

Edward A. King, USCG SFO Valdez. Email: edward.a.king@uscg.mil.

mailto:edward.a.king@uscg.mil

ADDITIONAL CONTRACT TERMS

Additional Contract Terms