SOW UDC and Containment Sump Revised.docx

STATEMENT OF WORK

Under Dispenser Containment (UDC) and Sump Installation Project Number 663A4-27-001

IFCAP Tracking Number:

1. Contracting Officer’s Technical Representative (COTR).

Fax Number:

2. Contract Title Under Dispenser Containment (UDC) and Sump Installation at VAMC American Lake, WA.

3. Background The VA Puget Sound Health Care System, American Lake Division, is required to install Department of Ecology-approved Under Dispenser Containment system and an extractor valve containment sump for the underground storage tank system to address deficiencies identified during a Washington State Department of Ecology inspection.

4. Scope The contractor shall provide personnel certified for the regulated underground storage tank (UST) services they perform. Installation, repair, and modification of the UST system and its components shall be performed or directly supervised by a provider holding ICC UST Installation/Retrofitting (U1) certification. Regulated tank or piping tightness testing shall be performed or directly supervised by a provider holding ICC UST Tank Tightness Testing (U3) certification. If conditions encountered require a formal site assessment, that work shall be performed or directly supervised by a provider holding Washington State Site Assessment (U7) certification, or another qualification accepted under WAC 173-360A-0930.

The Contractor shall maintain all required licenses and certifications for the duration of the contract. Failure to maintain the required certifications shall constitute grounds for suspension of work until deficiencies are corrected at no additional cost to the Government.

5. Contract Task Requirements:

Task 1 Regulatory Notifications

The contractor shall:

Prepare and complete all Washington State Department of Ecology UST notifications, checklists, testing records, and supporting documentation applicable to the work. The contractor shall sign all portions requiring certification by the UST service provider and submit the completed documents to the COR in sufficient time for Government review and submission within the required regulatory timeframes. The VA, as the UST owner/operator, will review, sign where required, and submit the documents to the Department Ecology through the TCP External Document Submission (TEDS) portal. The contractor shall not submit documents directly to Ecology on behalf of the VA unless specifically authorized in writing by the Contracting Officer. If authorized to submit, the contractor shall provide the COR confirmation of submission and a complete copy of the submitted package.

Task 2 Fuel Dispenser Removal

The contractor shall:

- Perform mechanical and electrical disconnects of existing fuel dispensers.

- Drain product lines back to the underground storage tanks.

- Remove dispensers without damaging equipment.

- Secure and protect dispensers for reinstallation.

If evidence of a suspected release is encountered, stop work in the affected area, protect the site, and notify the COR immediately. Sampling or site-assessment work shall be performed only when authorized by the Contracting Officer and under the applicable bid item or contract modification.

Task 3 Demolition and Excavation

The contractor shall:

-Saw cut and remove concrete as necessary.

-Utilize hydro-excavation and vacuum truck methods to expose existing fuel system components.

-Excavate in a manner that minimizes disturbance to surrounding infrastructure.

-Maintain excavation safety requirements in accordance with relevant standards such as OSHA, and the State of Washington.

Task 4 Product Piping Removal

The contractor shall:

-Remove exposed fuel product piping between dispensers and extractor valves.

-Properly dispose of removed materials.

Task 5 Extractor Valve Removal and Reinstallation

The contractor shall:

-Remove existing extractor valves.

-Protect valves from damage during storage.

-Reinstall extractor valves within the newly installed containment sump.

-Contractor will be responsible for repairing or replacing any pipes, connections, or equipment damaged during the removal, storage, or reinstallation of the system.

Task 6 Containment Sump Installation

The contractor shall furnish and install:

-New extractor valve containment sump.

-New traffic-rated manhole assembly.

-Associated fittings, boots, seals, and accessories.

The containment sump shall:

-Be compatible with the existing fuel system.

-Provide liquid-tight containment.

-Meet current EPA and Washington State requirements.

Task 7 Under Dispenser Containment (UDC) Installation

The contractor shall furnish and install new UDC systems beneath each fuel dispenser.

The UDC assemblies shall:

-Meet current regulatory requirements.

-Be compatible with the existing dispensing equipment.

-Include all required mounting hardware and penetrations.

Task 8 Fuel Piping Installation

The contractor shall furnish and install:

-Double-wall OPW flexible fuel piping.

-Transition fittings and accessories required for a complete installation.

The contractor shall:

-Connect piping between extractor valves and new UDCs.

-Verify and repair Fuel Line and connections from fuel tank to dispensers as needed.

Perform testing in accordance with manufacturer requirements

Task 9 Electrical and Communication Systems

The contractor shall:

-Provide raceways for three (3) new monitoring probes to the low-voltage gutter located on the exterior of the building.

-Install communication conduits along the retaining wall behind dispensers.

-Install a common junction box and distribute communication wiring to all UDCs and containment sumps.

-Install all required conductors and terminations.

-Program the installed UDC and containment-sump sensors into the existing Veeder-Root TLS-4. Run new wiring and terminate both ends where required for a complete and operational installation.

-Install new or existing tank probes only as required to restore the existing monitoring functions identified in the contract.

-Verify associated TLS-4 wiring and repair or replace deficient wiring included within the defined work limits.

-Verify correct point identification, alarm response, communications, and normal TLS-4 operation.

Task 10 Leak Detection Equipment

The contractor shall furnish and install:

-Leak detection sensors within each UDC.

-Leak detection sensors within the containment sump.

-All associated wiring, programming and accessories.

Task 11 Fuel Dispenser Reinstallation

The contractor shall:

-Reinstall existing dispensers.

-Complete all mechanical, electrical, and communication connections.

-Ensure equipment is properly anchored and aligned.

-Restore functionality to Dispenser #1 to normal operations. (System reset inoperative).

Task 12 Concrete Restoration

The contractor shall:

-Form and pour concrete in areas disturbed by the work.

-Match existing grades and elevations.

-Restore all disturbed surfaces.

-Perform all compaction of disturbed soils.

Task 13 Hose Retrievers

The contractor shall:

-Furnish and install heavy-duty hose retrievers at each fuel dispenser.

Task 14 Startup, Testing, and Commissioning

The contractor shall:

-Perform tightness testing of newly installed containment systems, piping, and associated components in accordance with Washington State Department of Ecology requirements and manufacturer recommendations. Tightness testing shall include hydrostatic testing, where applicable, to verify liquid-tight integrity of containment systems.

-Verify leak detection functionality.

-Verify communication system functionality.

-Verify proper operation of fuel dispensers.

-Conduct final commissioning.

-The UST system and associated equipment shall not be placed back into service until all required programming, startup testing, tightness testing, regulatory inspections, documentation, and certifications have been completed and accepted by the Washington State Department of Ecology, where applicable, and copies of all required documentation have been provided to the COR.

6. Deliverables

- Site-Specific Health and Safety Plan (HASP)

- Environmental Compliance Plan (ECP)

- Regulatory Inspection Records and Correspondence

- Manufacturer Product Submittals Including UDC systems, containment sump, piping, leak detection systems, and ancillary equipment.

- Equipment Installation Manuals Manufacturer installation, operation, and maintenance (O&M) manuals

- System Startup and Commissioning Report

All regulatory documentation, testing reports, certifications, permits, inspection reports, and as-built documentation shall be submitted to the COR and accepted prior to final acceptance of the project.

7. Performance Monitoring

The Government reserves the right to inspect contractor performance at any time.

The COR may conduct random inspections of completed work.

Deficiencies identified by the Government shall require corrective action at no additional cost to the Government.

8. Security Requirements

The contractor shall comply with VA security policies as outlined in VA Form 2280, certified by the Information Security Officer (ISO). Security requirements include:

Sensitive Information: No patient information or proprietary data will be accessed during this contract.

Tasks 1 and 2 involve access to hospital areas, requiring compliance with these security measures. The COR will verify adherence to security protocols during performance monitoring.

9. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

The Government shall provide:

-Reasonable site access.

-Access to designated staging areas.

-Coordination support through the COR.

-Available existing drawings and fuel-system records identified in the solicitation. Existing records are provided as Government-Furnished Information and do not relieve the contractor from verifying accessible field conditions. If no drawings are issued, the contractor shall base its work on this SOW, solicitation information, the site visit, and required field verification.

The contractor shall verify field conditions prior to beginning work.

10. Inspection and Acceptance Criteria

The COR is responsible for certifying that the work done under the contract is performed to time and standard.

11. Risk Control

The contractor shall:

-Prevent releases of petroleum products.

-Immediately report spills to the COR.

-Properly contain and dispose of contaminated materials.

-Comply with EPA, Washington State Department of Ecology, and VA environmental requirements.

-Maintain spill response materials on site.

-Secure work areas to protect patients, visitors, and staff.

11A. Bid Items

The solicitation bid schedule shall include a base bid item for the complete work described in this SOW. Sampling, laboratory analysis, formal site assessment, and handling or disposal of confirmed contaminated material are excluded from the base bid unless specifically quantified in the solicitation and shall be performed only under a separate bid item or written Contracting Officer authorization.

12. Place of Performance.

9600 Veterans Drive SW, Tacoma, WA 98493

13. Period of Performance and Working Hours.

The period of performance is 90 calendar days from contract award. Normal on-site working hours are 0700-1630, Monday through Friday, excluding federal holidays, unless otherwise approved by the COR. A controlled fueling system shutdown will be required. The contractor shall submit a written outage request at least 14 calendar days in advance identifying the affected equipment, duration, sequence, safety controls, contingency measures, and return-to-service procedure. No unrelated facility-wide utility shutdown is anticipated; any additional shutdown identified during planning requires advance Government approval.