SOW TT Op Goods.docx

DESCRIPTION OF REQUIREMENTS

U.S. Drug Enforcement Agency Vetted Unit Trinidad and Tobago Operationalization Goods and Services

1. Background The Embassy of the United States of America in Port of Spain solicits quotations for a comprehensive services contract to support the International Narcotics and Law Enforcement office (INL) in Port of Spain, Trinidad and Tobago, under full and open competition. This contract encompasses the supply and installation of products for a digital forensics lab and related equipment, computer equipment, and building and perimeter security. A data storage system such as the Dell PowerScale A310 data storage system or appropriate equivalent, a rack system with cooling and electrical accessories (e.g. APC NetShelter SX 42U rack system with InRow cooling), laptop workstations, rugged laptops, and an integrated building security with access control and CCTV system should also be contained in the contract. Computer equipment must be delivered between eight to 12 weeks from the purchase order issuance date, pre-installed with all necessary hardware and software licenses to function seamlessly together for a U.S. government entity in Trinidad and Tobago. Quoted prices shall include all shipping, brokerage, and transportation fees to land the items in Trinidad and Tobago and deliver them to their final destination at the INL office in Port of Spain.

The INL-supported program has previously provided training, equipment, and mentoring to multiple units within the Trinidad and Tobago intelligence and law enforcement entities. This new action will assist INL Port of Spain in meeting the following goals and objectives:

· Trinidad and Tobago institutions have the capacity to restrict transnational organized crime.

· Trinidad and Tobago’s borders are secure from drugs and arms trafficking/smuggling.

· Trinidad and Tobago’s national security actors disrupt maritime drug, arms and human trafficking networks.

2. Deliverables Summary of Deliverables

2.1 The Contractor shall provide the following items listed below:

3. Deliverables Specifications

3.1 CLIN 0001 - The Contractor shall provide 16 (sixteen) Dell Pro 14 Plus with dual monitor docking station bundles or an equivalent product bundle with the following specifications, or with equivalent specifications:

Each Dell Pro 14 Plus with Dual Monitor Docking Station bundle consists of the following or equivalent items:

3.2 CLIN 0002 - The Contractor shall provide 2 (two) Dell Pro Rugged 13 RA13250 bundles or an equivalent product bundle, with the following specifications, or with equivalent specifications:

Each Dell Pro Rugged 13 RA13250 bundle or equivalent bundle consists of the following or equivalent items:

3.3 CLIN 0003 - The Contractor shall provide 1 (one) Dell PowerScale A310 Archive/ Hybrid 80TB usable storage unit bundle or an equivalent product bundle, with the following specifications or equivalent specifications:

The details of each bundle component are listed below:

3.4 CLIN 0004 - The Contractor shall provide 1 (one) APC NetShelter SX 42U unit or an equivalent product with the following specifications, or with equivalent specifications:

Battery Pack

1991H x 600W x 1070D mm, with Sides, Black [TAA]

3.5 CLIN 0005 - The Contractor shall provide a fully integrated building security, access control and CCTV system for the designated U.S. government-supported facility in Trinidad and Tobago with the following specifications:

Each component of the Building Security System bundle must meet or exceed the following minimum specifications below:

As-built drawings Building Access Control Installation Labor

LS

The system shall ensure secure, reliable, and scalable monitoring and access management compliant with applicable security standards. The Contractor shall meet the following requirements:

· Time Frame: Installation and full operational capability to be completed within three to six months, commencing upon contract award.

· Brand and Technology: The system must use the Protégé brand for access control and CCTV components, selected to meet operational, cybersecurity, and integration requirements and is supported by an approved, brand-certified integrator capable of ensuring warranty compliance and long-term technical support.

· Approved Integrator: The Contractor must be an approved integrator of the Protege brand, with verifiable certifications and proven experience installing and maintaining similar systems in secure or government facilities.

· Warranty and Documentation: The Contractor shall provide certified documentation guaranteeing that all manufacturer warranties and service agreements are fully honored throughout the contract term.

· System Capabilities:

· Real-time access control with customizable user permissions and multi-factor authentication.

· CCTV with high-definition video capture, 24/7 recording, and secure storage.

· Integration capability with existing security infrastructure and interoperability with related management platforms.

· Scalable design allowing future expansion or upgrades without full system replacement.

· Robust data encryption and compliance with relevant local and international security protocols.

· Maintenance and Support:

· Scheduled preventative maintenance and rapid response repair services to ensure continuous operation.

· Post-installation training for facility security personnel covering system operation, troubleshooting, and security best practices.

· Provision of 24/7 technical support and access to customer service representatives for issue resolution.

· Performance Standards:

· System uptime of 99.9% or higher.

· Response to critical system faults or failures within one hour.

· Compliance with U.S. federal security standards applicable to government facility security systems.

3.6 CLIN 0006 – The Contractor shall Supply and Install an Electronic Access Control System (EACS) with Automation bundle for the designated U.S. government supported facility in Trinidad and Tobago with the following specifications:

TSec Bluetooth/13.56MHz/125kHz Reader Mullion Keypad - BLACK

Vandal Resistant Cover - tSec EXTRA IK10

TSEC COMBO 13.56MHz / 125KHz Card Reader with Bluetooth- Standard mullion mount – Size - Black

600LB magnetic lock

Magnetic Lock Brackets: Z-Bracket for 600lb Maglock Exterior

ICT Format Photo-ID ISO Proximity Card - 26 Bit

ICT RF Wiegand Receiver Board c/w Antennae - 433 Mhz

3M long antenna extension for RF-RCVR-433

4. Evaluation Criteria:

All bidders must provide written confirmation dated within the last year that they are an authorized resellers, capable of honoring all requirements listed in this Statement of Work in the Latin American region, including next-day onsite and 24/7 technical support for five years for the Dell PowerScale A310 data storage system or equivalent; or provide and honor equivalent warranties, installation, configuration, deployment and maintenance services for equivalent products. Additionally, bidders must confirm they are an authorized reseller, able to provide the APC NetShelter SX 42U system with InRow cooling, Smart-UPS,(or equivalent products) and associated service plans (2-year Advantage Prime and warranty extension) as specified in the Latin American region, including installation and delivery to Port of Spain, Trinidad and Tobago, within 8 to 12 weeks of purchase order issuance; or provide and honor equivalent warranties, installation, configuration, deployment and maintenance services for equivalent products.

Bidders must also demonstrate the ability to deliver the building security, access control and CCTV system, including installation and service, meeting all requirements outlined in the SOW.

Award will be made to the lowest priced, technically acceptable, responsible bidder.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

Bidders must submit quotations in the format of the Pricing Table in Section 5. The lowest price will be determined by multiplying the offered quantities times the unit prices in “Quantity” and “Unit Price,” respectively, and summing each line in the “Amount” in the submitted quotation.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

· Adequate financial resources or the ability to obtain them to deliver a contract of this scope, including computer equipment, a security system, and vehicle rental services;

· Ability to comply with the required performance period (e.g., computer equipment delivery within 8-12 weeks) taking into consideration all existing commercial and governmental business commitments;

· Satisfactory record of integrity and business ethics

· Necessary organization, experience, and skills or the ability to obtain them, including expertise in IT equipment installation (Dell PowerScale, APC NetShelter), and security system integration

5. Pricing Table

Pricing Table

Shipping, Handling and Brokerage to Trinidad and Tobago (if applicable)

Total

6. Period of Performance All commodities must be delivered to U.S. Embassy Port of Spain, by July 31, 2026.

7. Place of Performance Port of Spain, Trinidad and Tobago