SOW-TransLogic_Controls_Modernization-DC VAMC-FINAL.docx

B.2 STATEMENT OF WORK

WASHINGTON DC VA MEDICAL CENTER

Pneumatic Tube System Controls Modernization — Version 8+ IT Security Controls Package TransLogic Corporation (Swisslog Healthcare) | Pneumatic Tube System Controls Modernization

The Washington DC VA Medical Center (DCVAMC) requires a one-time controls modernization upgrade for the existing TransLogic pneumatic tube system (PTS). The current system operates on legacy end-of-life CTS630 controls running Nexus 7.2.5.7 software on Windows Server 2019. The Nexus software platform is scheduled for sunsetting by the manufacturer. This Statement of Work (SOW) covers the supply, installation, configuration, testing, and commissioning of the TransLogic Version 8+ IT Security Controls Package, including associated hardware, software migration, and facilities training.

CKGROUND

DCVAMC's pneumatic tube system is a critical infrastructure component supporting hospital operations, including transport of medications, specimens, and other time-sensitive materials between clinical departments. System downtime directly impacts patient care delivery. The current system configuration is:

· System: CTS630 / Windows Server 2019 / Nexus 7.2.5.7

· Stations: 16

· Transfer Units (TUs): 12

· Blowers: 2

· The legacy controls are end-of-life — replacement parts are no longer available, and the Nexus software platform is being sunsetted by TransLogic. Failure to modernize creates escalating risk of unrecoverable system failure. TransLogic Corporation is the OEM of this system and the sole qualified source for the Version 8 migration.

· The Contractor shall provide a complete Version 8+ IT Security Controls Package including all labor, materials, hardware, software, freight, project management, and training necessary to fully modernize the pneumatic tube system controls at DCVAMC. Specific deliverables include:

· Provide, install, and configure a new Air Gap network to support the Version 8+ ITS controls upgrade. Network configuration shall comply with VA OIT security requirements and FITARA standards.

· Provide, install, and configure a new Remote Client server as required to gain access to the application server. Provide and configure Domain server as needed for remote system access.

· Configure, tune, test, and commission the Version 8 ITS software package on a TransLogic-provided server. Migrate from Nexus 7.2.5.7 to Version 8 platform, addressing planned Nexus sunsetting. Software shall be migrated to the hospital's virtual environment.

· Reprogram all 16 existing Nexus E-net Touchscreen station panels for compatibility with Version 8 software. Station SD cards shall be updated/replaced with Version 8 SD cards (secure HTTPS downloads, updated Linux OS, no UI changes).p Retrofit

· Provide and install 16 Mini UPS Battery Backup Retrofit Kits — one per station.

· Replace 14 legacy TU/Blower control boards with IT Security Control Boards (ITS PCBs).

· Provide 1 spare ITS Control Board.

· Provide 1 TU/Blower ITS Control Board Configuration Programming Kit.

· ITS PCBs shall include: encrypted HTTPS downloads, Trusted Platform Module (TPM) integration, built-in firewall, and disabled USB ports by default.

· Provide minimum four (4) hours of onsite facilities training during upgrade activities.

· Training shall cover Version 8 software operation, system administration, and maintenance procedures.

· Assign a certified TransLogic Field Service Engineer for all installation activities.

· Assign a Project Manager for scope coordination, scheduling, and VA stakeholder communication.

· Freight for all materials is included in the contract price.

· Tune, test, and commission all installed components before final acceptance.

4. GOVERNMENT-FURNISHED ITEMS / EXCLUSIONS

The following are Government or facility responsibilities and are NOT included in the Contractor's scope:

· Ethernet drops — must be provided by DCVAMC/VA OIT prior to Contractor installation.

· Connection to the VA network — per TransLogic Integration Guide specifications, to be provided by VA OIT.

· Receiving and unloading materials on delivery.

· Storage of materials until installation (if required).

· Transport of items normally moved via the PTS during upgrade period.

· SQL database and server(s), if not included in the Contractor's provided scope (confirm with TransLogic before award).MANCE STANDARDS AND CONFORMANCE

· The Contractor shall ensure that all installed hardware and software conforms to:

· TransLogic Version 8 OEM specifications and Integration Guide

· VA OIT cybersecurity and FITARA requirements

· NFPA 99 — Health Care Facilities Code

· NFPA 70 (NEC) — National Electrical Code

· Joint Commission for the Accreditation of Healthcare Organizations (JCAHO)

· VA Handbook 6500 — Information Security Program

· All applicable Federal, State, and local regulations

· DCVAMC Engineering Service Standard Operating Procedures (SOPs)

6. PERIOD OF PERFORMANCE

Period of Performance: Award date through project completion (estimated 90–120 days from Notice to Proceed). Exact schedule to be coordinated with COR and VA OIT before mobilization.

All work requiring system downtime must be scheduled in advance with COR approval. System outage windows must minimize impact to clinical operations.

The Contractor shall provide a one (1) year warranty on all parts and labor from the date of substantial completion. Warranty terms shall be per TransLogic Standard Terms and Conditions as incorporated.

9. SAFETY AND SITE REENTS

· Contractor shall comply with all DCVAMC Infection Control Risk Assessment (ICRA) requirements. ICRA form must be completed and signed by Infection Control personnel prior to any work.

· Contractor shall comply with DCVAMC safety and security regulations.

· All utility shutdowns must be coordinated with COR minimum 72 hours in advance.

· Contractor shall comply with 29 CFR Parts 1910 and 1926 (OSHA) for worker health and safety.

· Contractor shall provide documentation (service ticket) of all work performed.TING

· Contractor shall provide a detailed project schedule within 10 days of Notice to Proceed.

· Contractor shall provide test and commissioning reports upon system acceptance.

· Contractor shall provide calibration certifications for all test equipment used.

· Contractor shall provide Version 8 system documentation, user manuals, and administrative guides.

11. INVOICING