SOW_-_TonaleaIHS_Bldgfinal2.pdf

SCOPE OF WORK

Former Indian Health Service (IHS)-Tonalea Building

Abatement and Demolition of Burned Building Tonalea/Red Lake Chapter, Apache County, Arizona

INTRODUCTION: The Bureau of Indian Affairs (BIA) requires the services of a licensed contractor to abate, demolish and dispose of the deteriorating Indian Health Service (IHS) building located in Tonalea, Arizona. This abandoned building is located northeast of the Tonalea Day school project area which is fenced. No information is available as to when the Indian Health Service clinic station was closed which was used by the community. The former IHS building is currently abandoned and deteriorating, causing environmental and safety concerns for the school and the community nearby. This building was reported as unsafe due to illegal drug activities, and shelter for vagrants which cause safety and environmental concerns for nearby residents and the school.

The building is situated on concrete foundation with wood and tile flooring that has deteriorated, the exterior building walls on the east and west walls have been removed due to vandalism, noticeable is the decaying gypsum boarding surrounding the building along the burned bricks and other interior debris around the foundation. The interior is litter with damaged lighting, burned bricks, gypsum boarding, and solid waste. The interior ceiling has remnants of electrical wiring handing from the ceiling along with ceiling tiles which are no longer intact. The building has a flat roof with open and damaged edges that are exposed from years of neglect and vandalism. The utilities onsite are water and sewer lines which are non-active, propane was used to heat the building, and the propane tank was removed by the contractor working at the Tonalea school. Due to the unsafe condition of the building located near the new school, the Navajo Nation has requested Bureau of Indian Affairs to abate and demolish the building and to clean up the 0.5 acre of trust land at the project site.

Visual observation confirms no prior abatements of the building were completed. Hazards include potential asbestos, lead-based paint material greater than 1%, polychlorinated biphenyls (PCB)-containing equipment (ballasts, light bulbs) which were stripped from ceiling, potential mercury containing thermostats or switches, potential refrigerant-containing equipment, and electrical transformers have not been removed.

The goal of this assessment is to identify and quantify suspected hazardous materials within the existing building to provide for appropriate abatement, removal, and proper disposal of contaminated burned debris. The IHS abandoned building shall be fully abated of hazardous substances, structurally demolished, and all resulting debris shall be appropriately disposed of in accordance with applicable regulations.

The project site is located within the community of Tonalea, Arizona (AZ) Tonalea project site is located ~15 miles east of Tuba City, Z on Highway 160 and turning north on Indian Route 21.

The distance to the school is ¼ mile and pass the Tonalea school and immediately to the south is the entrance to the school with the building immediately to the left that is dilapidated with graffiti. The project site is visible from Indian Route 21, adjacent to the school construction, Tonalea Chapter government, pre-school and other buildings. (Figure 1)

BACKGROUND:

The Department of Health and Human Services requested the Navajo Area Indian Health Service (IHS) to transfer the clinic station to the Navajo Nation. The subject property was accepted and held in trust for the benefit and use of the Navajo Nation which was approved on January 2, 1975. In 1988, the Department of Interior, Bureau of Indian Affairs, Navajo Area Office, Gallup, New Mexico requested the transfer of this building No. RL-2000, to Red Lake, Arizona.

A letter dated August 10, 1988, from the Director of Real Estate Sales, General Service Administration, Region 9. The letter confirms the custody and accountability of the building RL-2000 located in Red Lake, AZ has been transferred with reimbursement to the Department of Interior, Bureau of Indian Affairs.

It is unknown when the IHS Tonalea building RL-2000 burned and is approximately 1265 square feet. This building was used as clinic station and later transferred to the Navajo Nation as a pre-school learning center. After the learning center closed, the building was left vacant, deteriorated over time and became a target for vandalism creating an unsafe condition for the school nearby and the community. (Figure 2)

Period of Performance: The period of performance of this project is 120 calendar days after the Notice to Proceed is issued.

All work must be expedited to meet the final deadline within 120 calendar days. No extensions for completion of the work will be granted. Work shall begin within five (5) days of the notice to proceed. THIS IS A TIME CRITICAL PROJECT.

STATEMENT OF WORK: The BIA requires the services of licensed contractors with experience and knowledge in removing the environmental hazards through sampling before abatement occurs or the demolition of the building. The successful bidder will be evaluated on the completion of the identified tasks to expedite the project work.

The work will require sampling for asbestos, lead, polychlorinated biphenyls (PCB)-containing equipment (ballasts, light bulbs) which were stripped from ceiling, potential mercury containing thermostats or switches discovered during work, potential refrigerant-containing equipment, and removal of non-active electrical lines. No sampling has been conducted at the former IHS Tonalea building. The work will require full removal of the building and debris inside and outside of the building. The abatement of all hazards will be dependent on the data results. The sampling results of the asbestos and other hazards shall be determined by the data, the transportation of the waste materials shall be transported to certified landfill. All waste disposals will be hauled to a permitted landfill with required documentation with manifests signed off by

BIA.

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities to perform the work to successfully completed the following objectives of the project.

Contractor shall bid on the Scope of Work as presented. Additions to the contract should be identified as a proposal in the submittal and not a part of the base contract.

Visitors shall be kept off-site outside the construction/demolition boundaries and coordinate with the contractor onsite working on new school construction within the fenced area.

Task 1. Pre-Work Submittals:

A. Prepare a Work plan and schedule for BIA review and approval prior to commencement of work.

B. Health and Safety Plan (HASP). The contractor shall prepare a site-specific HASP in accordance with 29 CFR 1910.120 to allow for the protection of workers, employers, and the public. The HASP will contain certification/licensures or workers and describe the use of all and appropriate PPE. Known and potentially occurring environmental hazards are asbestos, PCBs, lead paint, biological hazards and venomous insects, snakes/reptiles and mold.

1. The plan shall include the company’s respiratory protection plan.

2. The plan shall include certificates of workers for LBP, Asbestos, and HAZWOPER.

C. A list of subcontractors, including qualifications and experience in the abatement of hazardous materials and transport.

D. The contractor will prepare a fencing plan to control ingress and egress to the project site for protection of workers and the public. Contractor will determine and provide all appropriate fencing required in the plan and coordinate with the BIE principal, BIE Facility Manager and BIA Safety Manager located at the BIA Western Agency, Tuba City, AZ. Additionally, this role involves coordination with the onsite construction contractor responsible for building the new school, to ensure safe access and maintain safety protocols throughout the demolition phase.

E. The contractor shall prepare a Traffic Control Plan and provide the necessary signs/barricades/etc., to control ingress and egress to the project site for the protection of workers and the public. The plan will be coordinated with the Chinle Agency BIE Facility Manager and school construction contractor. If required, coordination with Chinle Agency Safety Officer.

TASK 2 Work A. Demolition of IHS Tonalea Building:

1. Demolition of IHS Tonalea building and one foundation.

2. Contractor shall follow environmental regulations for NESHAPS, and 40 CFR.

3. File NESHAP notification for demolition with regulatory agencies.

B. Utilities

1. It will be the responsibility of the contractor to contact “blue stake”, Navajo Tribal Utility Authority (NTUA) and Chinle Agency BIE Facility Manager to identify and mark utility locations before the demolition occurs. Although it has been reported all utilities lines have been disconnected.

2. Utility damaged by the contractor in the performance of his/her duties will be repaired at the expense of the contractor.

3. It will be the responsibility of the contractor to procure their own water and power to conduct operations at the site. The BIA, BIE or contractor onsite will not provide water or power.

4. If required before the demolition, it will be the responsibility of the contractor to arrange with NTUA to cut the power to the building to avoid injury to workers should the blue stake show connections to other utilities onsite.

C. Waterlines/Associated Developments

1. The contractor shall cut and cap the water line connection to the building six (6) feet from the building. Coordination with the BIE Facility Manager is required. The water distribution line will remain intact and will not be cut.

2. The contractor will fill in voids with clean fill compacted to 90% proctor density;

grading and contouring to prevent ponding or subsidence and to match the surrounding area.

D. Propane

1. The contractor onsite with the new school construction removed the propane used by the IHS-Tonalea school.

2. The sewer line will be identified to the building, shall be removed unless it is connected to other lines that may impact active service lines. Contractor shall coordinate with the BIE Facility Manager.

3. If there are nearby manholes, the contractor will need to discuss with BIE Facility Manager to see if the manholes are to be saved or disposed.

E. Waste/Construction Debris

1. All metal and wood or other recyclable found in the burned that can be recycled at permitted land fill.

2. All other items located in the IHS Tonalea building that is burned beyond salvageable shall be disposed of in a permitted landfill. Weigh tickets shall be included in the final report to document final disposition of the items.

3. No materials are to be given to members of the community.

4. The debris may contain classified hazardous or toxic. Other wastes such as plastic, glass, rubber products, metal products, sheet rock, cloth items, wood building are to be collected and removed for disposal. Care should be taken for possible combustible or explosive gases including mold and bio-hazards onsite. Use caution when disturbing the buildings to prevent injury or other health effects.

5. Contractor is to ensure all building debris is hauled to certify permitted landfill based on the sampling data that confirms the IHS Tonalea building contains asbestos, lead, mercury, and PCBs. Weight Tickets shall be provided for document disposal.

6. Hazardous or toxic materials or waste such as petroleum products, paint products, electrical devices, tires and known or suspected hazardous materials shall be removed by the contractor, if found. Coordination for hazardous debris removal is the responsibility of the contractor to inventory all chemicals to be disposed in accordance with 40 CFR 262 or as solid waste under 40 CFR 258.

7. The fluorescent light ballasts/bulbs may contain PCBs; therefore, proper disposal of these burned items is required.

8. Mercury containing equipment such as thermostats, fluorescent lamps, switches that may have burned are to be properly disposed of.

F. Backfilling; The contractor shall fill the voids with clean fill and compact the area to 90% proctor density; grade and contour the area to prevent ponding or subsidence and meet the existing grade elevations contours.

G. The contractor will prepare a traffic control plan (route) to haul the debris and provide all necessary signs/barricades/ etc., to control ingress and egress. The IHS Tonalea building is in fenced area, there is a school nearby, residents, and business areas. Public notice of the work will be required and posted BIA Chinle Agency Headquarters and the Tonalea/Red Lake Chapter House. The project site will require the use of water to control the dust during demolition/disposal of debris as there is a school, residents and businesses nearby. The amount of dust from the demolition/loading of debris shall be controlled be wetting it down to prevent the spread of dust to occupied areas near the site.

Task 3. Reports:

A. A final report for this work shall be submitted and include, but is not limited, to the following information:

1. Summary of the work completed

2. Narrative of the work performed

3. Floor plan of the building that was demolished.

4. Revised plot plan of the area following removal of the IHS Tonalea building utilities and/or utilities left in place.

5. Volume and Weight of recycled building materials with weight tickets if possible.

6. Volume and Weight of demolition debris disposed of in a permitted landfill with waste disposal manifests.

7. Signature of Project Manager and Environmental Professional certifying the recycling and solid waste disposal done in accordance with environmental regulations found 40 CFR.

B. A draft report at 80% will be submitted for review to BIA within 15 days following completion of the work. Electronic copy of the draft report shall be submitted to BIA Branch of Environmental Management.

C. Following the final review and approval of the draft document by BIA, the contractor shall prepare the final report at 100% completion of the work completed and certified by a professional engineer that the work was done in accordance with federal regulations.

D. The final report shall be submitted electronically via email in both PDF and Microsoft Word formats. Additionally, the Contractor shall provide the report on a USB jump drive and two professionally bound copies for distribution. All associated tables must be provided in Excel format. Each copy shall include all drawings related to the project. All documents collected or prepared for this project are the property of the Bureau of Indian Affairs and must be submitted to the government upon completion.

E. No reports shall be copyrighted or used without the consent of the BIA Navajo Regional Office.

F. All documents and materials provided and generated under his contract are determined to be the property of BIA Navajo Regional Office and shall be returned to BIA upon completion of the contract.

The Contractor may not copyright or duplicate the documents without the written permission of the Bureau of Indian Affairs, Navajo Region.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO CONTRACTOR

Special Conditions

• The Contractor will adhere to all applicable federal and tribal laws and regulations, and payment of tribal taxes.

• The contractor shall be responsible for procuring water and electrical power for the project.

• No smoking or alcohol is permitted at the site.

• The contractor is responsible for any utilities that are damaged during the course of work and shall repair them immediately at no cost to the Government.

• All contact with the public, private or regulatory community shall be made through BIA, Navajo Region, and Branch of Environmental Management. No information may be released without the written consent of the BIA Navajo Region.

Requirements Pre-Work Meeting Submittal of 80% and 100% documents.

Reference Materials Figure 1 - Site Map Figure 2 - IHS Tonalea building Area Photos 1 & 2

Contacts:

BIA, Navajo Region, Branch of Acquisitions Lynelle Benallie, Supervisory Contract Specialist Office: (505) 591-8639

BIA Navajo Region, Branch of Environmental Management George Padilla, Supervisory Regional Environmental Specialist Work Mobile (505) 879-8333

BIA, Navajo Region, Branch of Environmental Management Loretta Morgan, Environmental Specialist Work Mobile (505) 870-2807

BIA, Western Navajo Agency, Facility Marlon Holiday, Facility Manager

(928) 283-2321

BIA Western Navajo Agency, Branch of Safety Caroline Wide Hat, Safety Occupational & Health Manager Office Phone (928) 283-2310