SOW - Testek Avionics Cooling System.docx

STATEMENT OF work (SOW)

F-35 TESTEK AVIONICS COOLING SYSTEMS FOR FACILITIES 225 AND 233

U.S. AIR FORCE

309th Maintenance Wing Maintenance Support Group (MXSG) & AIRCRAFT MAINTENANCE SUPPORT GROUP (amxg) Hill AFB, Utah

7/13/2020 i Table of Contents

Appendix B – Equipment List……………………………...…………………………………6 Appendix C – Safety 7

DESCRIPTION OF SERVICES

This Statement of Work (SOW) identifies requirements for the 309 Aircraft Maintenance Group (AMXG) and 309 Maintenance Support Group (MXSG) at Hill Air Force Base (HAFB), Utah to provide a service contract to troubleshoot/repair Testek Avionics Cooling Systems located in buildings 225 and 233. The Avionics systems consist of 14 each Operator Control Consoles (OCC’S) in building 225 and 20 each OCC’s in building 233, all system air handlers, pump stations, and chillers. Testek shall evaluate/repair all avionics systems, including hardware/software issues, and control strategies error codes throughout the entire system. After system repairs, Testek shall verify avionics system functionality and reliability in both facilities through comprehensive testing and shall also provide over the shoulder familiarization for up to two (2) 309 MXSG technicians.

BASIC SERVICES

The contractor shall troubleshoot Testek Avionics Cooling Systems for both buildings 225 and 233, determine the issues and make repairs. Any other issues, such as programming or items non-functioning as originally designed shall also be repaired to full functionality.

EVALUATION

The contractor shall be onsite within four (4) weeks after contract award to evaluate the Avionic cooling systems to determine operability and functionality. The contractor shall inspect and evaluate all parts and components for serviceability prior to any repair being accomplished. The Contractor shall have up to five (5) days to perform troubleshooting on both building 225 and 233 Testek Avionics Cooling Systems. Contractor shall provide a list of all anomalies found and the recommended repair for each part within 7-days of being on site. (CDRL A001).

REPAIR

Once the list of repairs per CDRL A001 has been received by the Government and after Contracting Officer (CO) approval, the contractor shall repair both buildings 225 and 233 Testek Avionics Cooling Systems. The contractor shall make repairs on any issues, such as programming or items non-functioning as originally designed, to full system functionality. During and or after repairs have been made to systems, the contractor shall provide familiarization on systems controls and mechanical operations.

FUNCTIONAL TEST

The contractor shall remain on site with MXSG HVAC personnel after repairs have been made and perform run tests of at least twenty minutes per OCC in buildings 225 and 233. The functional test shall be performed during day shift hours of 0600-1530. MXSG HVAC personnel will verify functions and support systems are functional prior to acceptance of work.

WARRANTY

The contractor shall provide a standard commercial warranty for parts and service.

GENERAL INFORMATION

SECURITY REQUIREMENT

The 309 MXSG/MXDVAAG, HVAC Mechanic, will be responsible and ensure that the contractor is given clearance at the South Gate either by escorting the individual(s) or by phone clearance.

Contractor personnel performing work under this contract must be escorted by MXSG/MXDVAAG, HVAC Mechanic. The Contractor shall be responsible for safeguarding and shall account for all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

SAFETY AND HEALTH STANDARDS

The contractor shall follow Appendix C and adhere to the Air Force as part of the Occupational Safety and Health Administration (OSHA).

HOURS OF OPERATION

The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Unless otherwise scheduled with the 309 MXDVAAG, work is required to be performed in building’s 233/225 on HAFB, UT and shall be performed during normal business hours to the following times: Monday through Friday, 0600-1530, with the exception of Federal Holidays.

Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Day, and any other days deemed a federal holiday by the Government. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

All visits shall be scheduled by MXSG/MXDVAAG. Schedules may have to be modified in case of incidents or emergencies, to include natural hazards, furloughs or similar circumstances.

TRAVEL

All travel required shall be performed IAW Federal Acquisition Regulation (FAR) 31.205-46. The Contractor is responsible for making all necessary travel arrangements for their personnel, including air travel, car rental, lodging and subsistence. Travel is restricted to round trip coach airfare tickets, economy class car rental, and per diem rates not to exceed Federal Travel Regulation (FTR) rates for the travel location.

ENVIRONMENTAL

The contractor shall ensure their employees are made aware that the performance of these services shall occur in industrial areas. The industrial complex at HAFB has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, lead, etc. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by OSHA, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer (CO) pursuant to notice requirements and negotiate a modification to the contract.

Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302, including hazardous materials, into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to HAFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to HAFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

The contractor shall maintain current Material Safety Data Sheet (MSDS) documents for all chemicals used in maintaining and operating the system, and shall provide copies to upon request IAW Appendix B of this SOW.

QUALITY CONTROL STANDARDS

The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. At no time will contract work or requirement be changed by anyone other than the CO.

FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

The contractor shall follow the applicable guidance in chapters/paragraphs/ sections of AFI 21-102, AFMC Supplement to 21-102, AFSCMAN 21-102, Chapter 10, OO-ALC supplements to the AFI 21-102 concerning base tool (chapter 10), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

If tools, and/or equipment are lost, the contractor shall report the loss to the 309th MXDVAAG Supervisor no later than two (2) hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFSCMAN 21-102, Chapter 10, section B.

Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

The contractor shall follow control/restrictions of cell phones and personal electronic devices within designated high potential FOD areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-102 and HQ AFMC, HAFB, and OO-ALC supplements.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

APPENDIX B – EQUIPMENT LIST

COOLING UNITS

2014E9949

2014E9948

2014E9946

2014E9945

TEST STANDS SUPPORTED BY COOLING UNITS

3467HTS-016

3467HTS-002

3467HTS-017

3467HTS-003

3467HTS-018

3467HTS-004

3467HTS-019

3467HTS-005

3467HTS-020

3467HTS-006

3467HTS-021

3467HTS-007

3467HTS-022

3467HTS-008

3467HTS-023

3467HTS-009

3467HTS-024

3467HTS-010

3467HTS-025

3467HTS-011

3467HTS-026

3467HTS-012

3467HTS-027

3467HTS-013

3467HTS-028

3467HTS-014

3467HTS-029

3467HTS-030

3467HTS-031

3467HTS-032

3467HTS-033

3467HTS-034

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

F-35 Avionics Cooling Systems

Hill Air Force Base, Utah Building 850

10 Jun 2020

OO-ALC/SE

Control Number: TH200604

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

3. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

4. All contractor personnel shall be trained and qualified to perform their duties safely.

5. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR (Contract Officers Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

Element/Requirement Referenced Benchmark

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Storage and Materials Handling DoDI 4140.62 image1.jpeg