SOW-Tent Replacement FMS7 (CLAMSHELL) W912LC-24-Q-0027A.docx

Large Area Maintenance Shelter (LAMS) Replacement Colorado army national guard

FMS 7 - WATKINS, CO | FISCAL YEAR 24

PURPOSE STATEMENT

A Large Area Maintenance Shelter (LAMS) tent was installed at 5049 Front Range Parkway, Watkins, CO 80137 over ten years ago. The LAMS is currently in use as a full-time ground maintenance facility for the Colorado Army National Guard (COARNG). It sees heavy use daily and is a critical component of the ground maintenance structure in the COARNG. It is beyond its useful lifespan and has developed significant leaks during rain and snow. The leaks and water penetration have caused damage to office space, tools, and have caused significant work delays. The current LAMS was installed by Creative Tent International and can be identified by the following military nomenclature.

· FTS-100 MILITARY SERIES: 65’W x 120’L x 16’ EAVE, 16’ BAY

· MANUFACTURER: Creative Tent International

· NSN: 5410-01-333-9299

· Technical Manual (TM): 10-5410-231-13&P

SCOPE OF WORK

The vendor will gather requirements via an in-person site visit, develop a proposal specific to the tent and location in Watkins, CO, build, ship, install all equipment, removal and disposal of all old unused tent materials and cleanup of site after installation is completed. A breakdown of required equipment and associated site visits is listed under the “Performance Objectives” section. The vendor will warranty their work as required under the “Service and Warranty” section.

PLACE OF PERFORMANCE

The LAMS is within a secure, fenced-in facility at 5049 Front Range Parkway, Watkins, CO 80137.

Site access will be coordinated prior to any site visits through the on-site Colorado Department of Military and Veterans Affairs (DMVA) employee. The DMVA employee will be responsible for monitoring installation access and monitoring activities during installation. Facility hours are from 0630 to 1700 Tuesday to Friday.

PERFORMANCE OBJECTIVES

· Functions to be performed:

· Optional site visit whereby the vendor confirms all dimensions, physical requirements, structure engineering requirements, and site layout.

· Procurement and delivery of all materials required for the completion of this project.

· All labor required for delivery, material offloading, material installation, service work, and warranty work. Labor includes any work required on any currently installed systems to transfer the shelter (ex. Ensuring the exhaust for heating systems is not damaged during transfer).

· All work must be completed within 30 business days or less.

· Complete replacement, with new materials, of all requirements listed below. Work shall not start until all materials and parts have been delivered to the Watkins site.

· Contractor must removal and dispose of all old unused tent materials and cleanup of site after installation is completed.

· All materials must be Berry Amendment compliant.

· A trailer may not be parked onsite during the installation period

· Requirements and Physical Characteristics:

· The LAMS and associated doors and vestibules need to be replaced with minimal interruption to workflow for the maintenance facility. The maintenance facility will be operational during the replacement of the tent shell; however, will accommodate the Contractor during the different phases of the installation. A total shutdown of the maintenance shop should be avoided, if possible. If having the maintenance shop operational is not possible, a Supervisor or Inspector will remain at the facility while the Contractor is present and the remaining employees will work at an alternate Shop.

· One each: 65 feet wide x 120 feet long LAMS fabric shell and all associated hardware to secure to frame and anchors

· A tent liner is not required, only the outer shell of the tent

· Total height for tent is 29 feet

· Tent must, at a minimum, have a wind load of 115 miles per hour and withstand 20 pounds per square foot of utility or ground snow load.

· Twelve each: customized boot ports for exhaust vents and other penetrating materials, which are on top of the tent and will require heat/fire resistant material.

· Accommodate two (2) each personnel doors and vestibules.

· Four each: industrial grade metal roll-up garage bay doors with electric motors and remotes. Total height for each bay door is 16 feet in height and 16 feet wide).

· Service and Warranty

· Vendor will return one year after installation is completed to adjust the shelter tension, inspect the replaced shelter for issues, service the garage doors, and resolve any issues identified.

· Vendor will warranty materials from manufacturer’s defect, and labor for installation for a minimum five years.

· 1 year warranty on materials and labor with an inspection completed between 10 months 15 days and 11 months 15 days (30 day period).

· Additional Information

· The frame is in operable condition and there is no work believed to be required at this time. If framework is identified during the site visit, include this in the subsequent proposal.

· The concrete pad is in operable condition and there is no requirement to modify the existing concrete pad.

· An assessment by the vendor of the current anchors will be conducted during the site visit. If they are found to not be suitable for the structure, then replacement should be included in the subsequent proposal.

· An office suite has been constructed inside of the existing LAMS along with significant maintenance assets. The vendor will submit a plan to address risk mitigation while the facility is exposed to the environment during the shelter transition.

· For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

ACCEPTANCE

· All purchased equipment is to be shipped by the vendor.

· All equipment will be capable of the full range of manufacturer specified capabilities.

· Equipment will be damage free after installation.

PAYMENT

· Vendor/Contractor must Invoice through Wide Area Workflow (WAWF)

· Vendor must be registered in WAWF in order to submit an invoice

· https://wawf.eb.mil

SITE DIMENSIONS AND IMAGERY

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