SOW TENT RENTAL - MEMORIAL DAY (1).pdf

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 NCA MISSION

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation's concern for those interned there. For this reason, the Contractor's strict adherence to the specifications shall be required and shall be essential.

A.2 CONTRACT DEFINITIONS / ACRONYMS

(a) Normal Business Hours / Days: Fort Logan National Cemetery (FLNC) normal business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding Federal Holidays.

(b) After Normal Business Hours / Days: After normal business hours / days of operation are 4:31PM through and 7:59AM, Monday through Friday.

(c) Cemetery Director: Administrator/Management Official. The Cemetery Director is responsible for the day-to-day oversight of a national cemetery, including burying veterans and their eligible family members, and maintaining the grounds as a national shrine.

(d) Assistant Cemetery Director: Responsible for assisting the director with all administrative, maintenance and burial operations to ensure dignified burial services and perpetual care for military veterans and eligible family members.

(e) Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings, and is a member of the evaluation team.

(f) Contracting Officer’s Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR Responsibilities include certification of invoices, placing orders for service, providing technical guidance, overseeing technical aspects of the contract, and is a member of the Contractor evaluation team. All administrative functions remain with the Contracting Officer.

(g) Contractor: The term “Contractor” as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

(h) Applicable Publications: Every contractor and subcontractor shall comply with the

Occupational Safety & Health Administration (OSHA) safety and health standards published in 29 CFR Part 1925 (Safety & Health Regulations for Federal Service Contracts). OSHA Safety & Health Regulations and any other publication referenced in this contract shall be with the same force and effect as if they were given in full text.

A.3 SCOPE

A.3.1 The Contractor shall furnish all equipment, supplies, materials, labor and supervision necessary to provide rental of, delivery, set up and removal at Fort Logan National Cemetery, Denver CO, 80236. Furnished tents must be staked (secured) to accommodate inclement weather associated with the above location and time of year.

DELIVERY, SET UP AND REMOVAL OF ONE 30’ x 30’ TENT

1. Delivery and set up will be at the main flagpole (assembly area) at Fort Logan National

Cemetery.

2. Deliver one 30 x 30-foot tent no sooner than 12pm, Sunday, May 26th, 2024, and no later than 7 AM, Monday, May 27th, 2024.

3. The tent must be delivered and completely set up by no later than 0800 AM, Monday, May

27th, 2024.

4. Removal will be after 2pm, Monday, May 27th, 2024, and before 4pm, Tuesday, May 28th, 2024.

5. Delivery, set-up, and removal will be after the normal business hours stated in A.2(b). Fort

Logan will have staff on site at time of set up to advise and monitor the setup of the tent.

A.3.2 The Contractor shall furnish all equipment, supplies, materials, labor, and supervision necessary to provide rental of, delivery, set up and removal at Fort Logan National Cemetery, Denver CO, 80236

DELIVERY, SET UP AND REMOVAL OF ONE 20’ X 20’ TENT

1. Delivery and set up will be at the main flagpole (assembly area) at Fort Logan National Cemetery.

2. Deliver two 20 x 20-foot tents no sooner than 12pm, Sunday, May 26th, 2024, and no later than 7AM, Monday, May 27th, 2024

3. The tent must be delivered and completely set up by no later than 0800 AM, Monday, May

27th, 2024.

4. Removal will be after 2pm, Monday, May 27th, 2024, and before 4pm Tuesday, May 28th, 2024.

5. Delivery, set-up and removal will be after the normal business hours stated in A.2(b). Fort Logan will have staff on site at time of set up to advise and monitor the setup of the tent.

A.7 POINTS OF CONTACT

Primary point of contact will be Hugo Gutierrez-Castaneda, Assistant Director Secondary POC will be Ed Bremmer, Assistant Director Both can be contacted at 303-761-0117

A.8 STANDARDS OF CONDUCT

The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor personnel shall adhere to the following standards of dress and conduct while performing work at Fort Logan National Cemetery:

A.9 USE OF CEMETERY FACILITIES

(a) The Government will not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees.

(b) Parking is not a condition or term of this contract. However, when local conditions are such that parking is permitted, Contractor employees shall park privately owned vehicles in the area designated for parking by the COR.

(c) The Contractor shall be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. A SDS (Safety Data Sheet) is required for all chemicals and cleaning solutions used in performance of this contract.

(d) At the discretion of the Cemetery Director through the COR, may allow the contractor to use electricity and water. The Cemetery Director may also allow the use of parking and storage spaces as designated by the COR.

A.10 SAFETY & SECURITY

(a) The Contractor shall always exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or others.

(b) The Contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCS, and OSHA regulations and policies.

(c) The Contractor shall indemnify to protect itself, and render the United States Government, its employees, agents, and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained herein.

(d) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(End of Work Statement])