SOW - T9.docx

Statement of Work Preventative Maintenance for the Titration Excellence T9

1.0 SCOPE

1.1 This statement identifies necessary services and materials to provide annual on-site Preventative Maintenance and service of the Government owned Titration Excellence T9 and all related ancillary components.

Equipment Service Location:

Naval Base Coronado, Fleet Readiness Center Southwest (FRCSW), North Island, Bldg. 469N, Materials Engineering Laboratory, San Diego, CA 92135.

1.2 The Government requests contract periods of performance (POP) consisting of a Base Year, effective the date of contract award for one year, and two subsequent one-year option periods. The exercise of Option Years is a unilateral right of the Government. The inclusion of option year contract line items in any resultant contract does not constitute any guarantee by the Government to the Contractor.

Base Year: A one-year Period of Performance from the effective date of the contract and two one-year option periods. Specific periods of performance will be determined prior to the award of the contract.

Base Year: 365 Days after award of contract Option Yr. 1:

Option Yr. 2:

1.3 The Contractor must have full knowledge of the referenced equipment, must be able to perform all work in compliance with the manufacturer’s technical specifications, can provide factory trained service engineers that have full knowledge of the equipment, has spare parts that are immediately available for any and all necessary repairs which shall be compliant with current commercial practices and in accordance with this statement of work. Maintenance costs shall include all travel, labor hours, labor cost, equipment and parts.

1.4 Equipment Listing:

A. Titrator Excellence T9, PN 30252676, SN B829149963

2.0 APPLICABLE DOCUMENTS

2.1 OEM Maintenance manuals, user’s manuals, electrical diagrams, etc.

2.2 Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form 5512/1 and Visitor Access Request FRCSW 5512/5

3.0 GENERAL REQUIREMENTS

3.1 Preventative Maintenance:

The Contractor is required to perform a minimum of one (1) routine Preventative Maintenance (PM) inspection within each twelve (12) month contract period. The date and time of the PM inspection is to be determined by mutual agreement between the Technical Point of Contact (TPOC) and the Contractor. The Contractor is required to provide all test equipment, including, but not limited to: Tools, diagnostic and alignment devices, meters, hardware, reference standards and software, necessary to perform the work. In the event that the Technical Point of Contact (TPOC) does not call to set up a PM inspection, these services shall be completed before the mid-point of the contract period and within the last four months of the contract period. The TPOC and the end user are the only Technical Point of Contact (TPOC) authorized to place service calls for PM inspections.

3.2 On-Call Emergency Services:

Following the notification of equipment failure, contractor personnel are required to provide telephone technical assistance within two (2) hours, weekdays during normal business hours. The end user is authorized to call for telephone assistance. The date and time shall be noted in a trouble call log reflecting all maintenance calls, and any exceptions as stipulated therein by the TPOC. If operation of the equipment is not restored during the telephone assist, a qualified field technician shall be “On-site” within seventy-two (72) hours following the initial call after the failure of the telephone assist.

3.3 Maintenance Service Report (MSR):

Following each PM inspection, the Contractor is required to provide the Government with a detailed Maintenance Service Report (MSR). The report shall include, but not limited to, Date and Time notified of required service, Date and Time of arrival, Technician Name, Type/Model/Serial number of equipment serviced, time spent on service/repair, description and cause of any malfunction, parts replacement list, time required to acquire necessary parts, general procedure to attain functionality, Date and Time of system/equipment returned to full operational functionality. Any discrepancies should be noted along with a list of parts and/or services suggested to return or keep the equipment fully operational. Additionally, the Contractor is required to affix a tag on equipment upon completion of a PM inspection. The tag may either be a “sticker” or “hang tag.” At a minimum, the tag shall contain the name of the contractor, technician performing inspection, and date of inspection legibly printed.

The Contractor is also required to include in the MSR a “checklist” detailing verification of system operability. The checklist verifies condition & operation of the system. Relevant performance measurements shall be noted in the Checklist and discussed with the end user.

3.4 Electronic Reports:

Electronic copies of the MSR and PMC reports are required to be provided to the TPOC via email within seven (7) days of completion of the service. The TPOC will fully inspect the reports and if there are no discrepancies or issues for discussion the TPOC will accept the reports and submit for invoice and payment processing.

4.0 OTHER REQUIREMENTS

4.1 This will be a Firm-Fixed-Price order. There shall be no additional charges, other than those specified per the contract line items, regardless of when the maintenance is performed, the time spent by maintenance personnel after arrival at the site (or lodging while awaiting the arrival of additional maintenance personnel, equipment or delivery of parts), or for transportation to, or from, other sites. Overtime work, or work performed outside of normal business hours, are not authorized under the contract. The Contractor is cautioned to not exceed the amount specified herein, without a contract modification or verbal authorization from the Commander Fleet Readiness Center (COMFRC) Contracting Officer only.

4.2 Services are to be performed Monday through Friday (excluding federal holidays), during the hours of 7:00AM to 4:00 PM Local Time.

4.3 The Contractor shall have full knowledge of the referenced equipment and shall be able to perform all work in compliance with the manufacturers (OEM) technical specifications, current commercial practices, and in accordance with this statement of work.

4.4 The Contractor shall ensure that all personnel involved with the scope of this work order are aware of monetary limitations of the FFP order. In the event the Contractor is confronted with uncertainty related to performance, or this procurement, they are instructed to immediately notify the Contracting Officer and TPOC.

4.5 In the event the Contractor is confronted with uncertainty related to performance, or has knowledge of necessity that has not been previously identified within the limitations of the contractual agreement, they are instructed to immediately notify the TPOC.

4.6 FRCSW personnel are “not authorized” to direct contractor personnel to perform any additional labor services or furnish parts above and beyond the scope of this work order or other contract. This course of action may constitute an “Unauthorized Commitment” (UAC). In the event of uncertainty, the Contractor is required to contact the COMFRC Contracting Officer specified in the contract for guidance.

5.0 SPECIAL REQUIREMENTS:

5.1 Base Access:

The FRCSW TPOC will forward a SECNAV 5512/1 Base Access Pass Registration and FRCSW 5512/5 Visitor Access Request form to the Contractor within five days after contract award. The Contractor is required to review the form and provide all applicable data as required by the 5512/1 and 5512/5. The information to be furnished includes, but not limited to: Full name (first, middle, and last), date of birth, place of birth, citizenship, and full Social Security Number of each person requiring base access. The completed form is to be returned to the FRCSW Security Department, with a copy to the TPOC, a minimum of twenty (20) business days in advance of the scheduled site visit to facilitate the mandatory vetting process to be performed by FRCSW Security Office/personnel.

Fleet Readiness Center Southwest P.O. Box 357058 Bldg. 94 NAS North Island San Diego, CA 92135-7058 Attn: Security Department, Code 7.4

Upon arrival, all contractor personnel are required to check-in at the Visitor Control Center, Bldg. 680, which is located adjacent to the Main Gate of Naval Base Coronado (NBC), NAS North Island, and San Diego, CA 92135.

Following receipt of clearance, contractor personnel are required to coordinate with the TPOC and obtain visitor badges through the FRCSW Quarterdeck, located in Building 94.

6.0 POINTS OF CONTACT

End User/TPOC:

1. Benjamin Rinn, Code 49422, NAS North Island, Bldg. 469N, San Diego, CA 92135-7058, (619)545-9818

2. Paul Johnson, Code 49422, NAS North Island, Bldg. 469N, San Diego, CA 92135-7058, (619)545-8877

6.1 Invoicing / Method of Payment:

Invoices for services rendered under this contract shall be submitted electronically through Wide Area Workflow (WAWF). The Contractor shall be responsible for uploading a copy of the signed MSR into WAWF as an attachment upon invoicing. Failure to include the document may result in the delay of invoice and payment processing.

The services to be performed are required to be invoiced quarterly, with billing in arrears.

6.2 WAWF Roles/Responsibilities:

Pay Official DoDAAC – N64142 Approver/Acceptor/LPO DoDAAC – N65888

WAWF Inspector: Paul Johnson, (619)545-8877, paul.j.johnson9.civ@us.navy.mil Alternate WAWF Inspector: Benjamin Rinn, (619)545-9818, benjamin.n.rinn.civ@us.navy.mil WAWF Acceptor: Vilma Johnson, (619)767-7012, vilma.johnson@navy.mil WAWF Certifier: Paula Stauffer, (619)545-3423, paula.stauffer@navy.mil

Invoices shall be received within 30 days of the scheduled preventative maintenance. The invoice shall include the procurement number, the invoice number, and date of service.

End.