SOW SuSi IV Upgrade.pdf

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Super Simultan Press Inspection System and Electronics Upgrade

C.1: BACKGROUND

The Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Fort Worth, Texas (TX) currently uses Koenig & Bauer Banknote Solutions (K&B) Notasys Super Simultan (SuSi) Offset Presses to print the background color incorporated in currency designs. The WCF has one Super Simultan IV machine.

C.2: PURPOSE

C.2.1 Product, Service or Outcome Needed.

The BEP will acquire K&B’s latest electrical and inspection system AFX2 package as a turnkey which will be integrated into the BEP’s existing Super Simultan IV press as an upgrade to the existing system. The turnkey package shall include the required hardware and software to integrate the complete electrical and inspection system and replace obsolete press control systems to support in process quality inspection of all printed sheets. The contractor shall provide installation and training services to upgrade the one (1) Super Simultan IV, Serial Number: 64401815 at WCF.

C.2.2 Scope of the Product, Service, or Outcome.

The BEP requires an upgrade to existing equipment by the OEM to meet the need for inline inspection at the Offset printing phase of product manufacturing as well as extend the life of electronics in the existing machinery.

The contractor shall provide production equipment (hardware/software), material, labor, training, and warranty materials needed to upgrade and relocate the existing Simultan IV Press with KBA latest ColorSaveXT with integrated ColorCheck Simultan inspection module and upgrade the press controls.

The Contractor shall upgrade the existing Simultan Press in accordance with the specification herein at the WCF facility in Fort Worth, TX. These upgrades will ensure that the BEP maintains its manufacturing capabilities throughout the life of the printing press.

The Contractor shall also provide all hardware, software, material, labor, training, parts, and warranty needed for the upgrades.

The contractor shall provide all rigging and on-site assembly of all equipment stated in this statement of work. The contractor shall provide training on operation and maintenance of the new systems.

The contractor shall ensure that the SUSI IV press is fully functional and at optimal performance after all upgrades and installation have been completed prior to the Bureau’s acceptance.

C.3: Technical Requirements/Tasks/Outcome

The contractor shall provide production equipment (hardware/software), material, labor, training, press relocation, and warranty materials needed to upgrade one (1) existing Simultan Press to include the latest ColorSaveXT with integrated ColorCheck Simultan inspection module and upgrade the press controls. Upgrades for both the inspection system and controls shall occur together. The contractor shall coordinate with the Contracting Officer Representative (COR) on the sequence of the upgrades to be performed. The Contractor shall be responsible for all disassembly, preparation, mounting, assembly, testing and all other work necessary for system start-up and operation after the integration. The upgrades shall not negatively impact the safety or performance capabilities of the system in any manner. The Contractor shall provide the following technical requirements:

C.3.1 Electrical Overhaul:

The contractor shall perform an overhaul of all obsolete electrical parts on the Super Simultan IV. The contractor shall provide the following kits.

C.3.1.1 Modification Parts FCI Package, the code number refers to the specific section of the proposal.

C.3.1.2 Washing motors SUSI IU 1-4 (recto) Improvement kit to replace the old washing motors with the improved version. The package includes mechanical modification parts and new motors for inking units 1-4 (recto).

C.3.1.3 Washing motors SUSI IU 5-8 (verso) Improvement kit to replace the old washing motors with the improved version. The package includes mechanical modification parts and new motors for inking units 5-8 (verso).

C.3.1.4 Conversion of the Super Simultan IV to Light Emitting Diode (LED) machine lighting. The package shall include the LEDs for the feeding table, printing unit, inking units, delivery, switch cabinet, hand lamps in the inking as well as the mechanical and electrical accessories for the assembly.

C.3.1.5 The contractor shall replace five (5) existing Servo Motors, KBA part number (P/N) L0852723. The Servo controller shall be COMPAX 3 type and the motor parameters shall be changed for the Motor Pile Lift Feeder/Delivery.

C.3.1.6 The contractor shall replace one (1) existing Servo Motor, KBA P/N L0852695. The Servo controller shall be COMPAX 3 type, and the motor parameters shall be changed for the motor sheet separator.

C.3.1.7 The contractor shall replace one (1) existing Servo Motor, KBA P/N L0852710. The Servo controller shall be COMPAX 3 type, and the motor parameters shall be changed for the motor suction belt table.

C.3.1.8 The contractor shall replace sixteen (16) existing Servo Motors, KBA P/N L0847673. The Servo controller shall be COMPAX 3 type, and the motor parameters shall be changed for the Motor Ductor.

C.3.1.9 The contractor shall replace the existing valve, KBA P/N L2670121 with new gripper control and ring, Code 1-002-394-985. The contractor shall replace the front valve block with CPV 416D1+D2 and the back valve blocks with CPV 417D1+D2.

C.3.1.10 The contractor shall replace two, (2) I/O module DC501, KBA P/N L0056340 and/or L056350. The new I/O module shall be replaced by SK960014 a AC500 series device.

C.3.1.11 The contractor shall replace one (1) control console PC/ KOSO PLR ARCNET, KBA P/N SK960200. The new computer system shall include Windows 10 and new software applications.

C.3.1.12 The contractor shall replace one (1) control console PC/ KOSO PLT ARCNET. The new computer system shall include Windows 10 and new software applications.

C.3.1.13 The contractor shall replace three (3) existing touch displays, KBA P/N L0070277. The package shall include an Automation Panel 15.0", Panel PC 2200 and Windows 10 as operating system, 2x gigabit ethernet, 2x USB ports and a minimum of 60 GB of storage. Control console/PLR+PLT must be Windows XP or newer.

C.3.1.14 The contractor shall replace four (4) mini-touch display KBA P/N L0849888. The package shall include an Automation Panel 7.0", WVGA TFT - 800 x 480 pixels (16:10) - Single-touch (analog resistive), Control cabinet installation - Landscape format - For PPC2100 / PPC2200 / link modules. The panel PC 2200 shall include Intel Atom x5 E3940 1,60 GHz processor, Intel Bay Trail platform, Intel HD graphics, 4 GB SDRAM memory, 1 CFast slot, Windows 10 loT Enterprise.

C.3.1.15 The contractor shall replace the control console monitor 19'' and ARCNET keyboard.

The control console shall be upgraded to touch technology and includes a new 24'' touch monitor, cables, a plate to cover the hole left from the old ARCNET keyboard and a software update to enable the touch functionality. Supplier of control console PCs (PLR and PLT) must be B&R (not BDT).

C.3.1.16 The contractor shall upgrade the existing cam switch/timing unit including all I/O modules to AC500 ARCNET or Ethernet (128 to 256 cams). This shall include a new PLC based standalone timing unit, a new encoder, and a mechanical and electrical modification kit.

C.3.1.17 The contractor shall replace the main drive, ACS800-01-070-05 and motor, SDM6B3

16.1 with drive ACS880, and motor MA160 M-F3 to include converting kit and all mechanical parts and cables.

C.3.1.18 The contractor shall replace all four (4) Schmachtl COMPAX II feeder drives, KBA P/N L0852826 with Schmachtl COMPAX III drives, 230v, 50-60Hz, 6.3A, CS31 Interface, resolver feedback. This shall include all converting kits and cables.

C.3.1.19 The contractor shall replace all three (3) delivery pile drives Schmachtl 2570 COMPAX II with new Schmachtl COMPAX III pile drive, 230v, 50-60Hz, 6.3a, CS31 Interface, resolver feedback. This shall include all converting kits and cables.

C.3.1.20 The contractor shall replace sixteen (16) ink fountains, Schmachtl 2573SL COMPAX II, KBA P/N L0852826. This shall include two, (2), new Schmachtl COMPAX III drive per inking unit, they shall be 230v, 50-60Hz, 6.3a, CS31 Interface, resolver feedback. This shall also include all converting kits and cables.

C.3.1.21 The contractor shall replace three (3) suction roller drives ABB ACS 101, KBA P/N L0847760 and or VACON NXL00022C1N0SSS, KBA P/N L0853236, with new ACS380 frequency converter, 200-240V, 3.7a, 055w max motor power, 0-500Hz, drive conform to CE, IEC and UL requirements. The parameters shall already be configured prior to installation.

C.3.1.22 The contractor shall replace all positioning motors, KBA P/N ‘s L0847703, L0847704, and L0847753 with new drives to include all electronics to control the new motors.

This shall include the replacement of the SPAT side-lay drives at the infeed.

C.3.1.23 The contractor shall replace three (3) light barriers of delivery side II, KBA P/N’s L0053345 and L0053346. These lightbars shall include IFM photo sensors designed to operate in harsh industrial environments and be IEC compliant. They shall be 24vdc, protection class III, provide reverse polarity protection, Infrared light, 5ms response time, minimum of 17500 run time, 28 x 363 x 30mm. This shall include the light barriers and cables for each delivery pile.

C.3.1.24 The contractor shall replace the ARCNET Colortronic for SUSI IV 8 colors. This shall include ethernet-based Colortronic server, ink zone master modules and key controller.

C.3.1.25 The contractor shall replace the remote operator, RE-PKZ2 24v DC, KBA P/N L0057735 and corresponding circuit breaker. The contractor shall provide a new electrical modification kit and a new electrical diagram.

C.3.1.26 The contractor shall replace the lift control unit, KBA P/N L6479690 and remote controller, KBA P/N L6479700 for SUSI series 15-19. The contractor shall provide a new control unit and remote controller as well as a new mechanical modification kit.

Both the lift control unit and the remote controllers shall be replaced at the same time.

C.3.1.27 The Contractor shall replace three (3) of the combination cylinder-valves, KBA P/N L2679835. These shall be replaced with new cylinder-valve combinations and a mounting bar for each.

C.3.1.28 The contractor shall provide a ColorSaveXT with integrated ColorCheck module, double-sided inline color inspection system for printing error and color deviation detection. The ColorSaveXT shall be equipped with high-resolution color line scan inspection cameras and a water-cooled LED illumination unit. The ColorSaveXT shall provide the following:

a) Uniform inspection sensitivity throughout the whole sheet due to undistorted image.

b) Large high-definition wall-screen display giving the operator immediate feedback about the current print quality.

c) Easy-to-use ergonomic touchscreen-based user interface.

d) Design Wizard for setup of a new design in minutes.

e) Powerful mask editor for easier setup of the system.

f) Advanced inspection statistics.

g) Single note positioning for more precise inspection.

h) Enhanced inspection resolution and improved inspection capabilities.

i) Separate thresholds for over- and under-inking.

j) Measurement function to determine the register from sheet edge to print.

k) Illumination profile manager.

l) Advanced window thread and optical variable device (OVD) detection algorithm.

m) Diagnos is functions for fine tuning the system.

C.3.1.29 The ColorCheck module shall provide the following:

a) X/Y table with Window-based touch screen user interface.

b) Design wizard for easy set-up of a new design.

c) Job memory for up to 16 different jobs.

d) Full x-y measurement capability.

e) Automatic alignment of the sheet to be measured.

f) Automatic calculation of ink key movements to correct density drifts.

g) Operator interface for ink key movement modification.

h) Display of all density variations by color and key position.

i) Interface to Colortronic remote ink key control.

j) Recto and verso screen to display last measurements values and suggested ink key modifications at the corresponding Colortronic.

C.3.1.30 Spectro-Densitometer

a) Color bars 3x4mm.

b) Diameter of the measurement spot 1.5mm.

c) Spectral range 400 to 700mm in 10nm steps.

d) Density measurement range 0.00-1.80 D

e) Camera resolution shall be 3,840 x 2,848 pixel, 10 µm x 10 µm - 2'500 dpi.

f) Field of view 36mm x 27mm

g) Illumination 3 LED light sources selectable by software, visible White LED, Infrared

85nm peak, Ultraviolet 365nm peak.

C.3.1.31 Image sensor for spectro-densitometer positioning on print features and inspection of print shall be 2,500 dpi color sensor with White light, UV 365nm and IR 85anm illumination.

C.3.1.32 The system shall consist of two (2) image acquisition units, each consisting of a water-cooled LED illumination unit, and a color line scan camera. Inspection cabinet with image processing system and interface with machine PLC to enable the automatic deviation of defective sheets to the inspection pile and a control console with touch-screen user interface, wall-screen display and integrated ColorCheck suction plate.

These shall be; power supply 400v + 5%, 3-phase, frequency 50Hz + 3%, connected load 10kVA, average power consumption 7kVA.

C.3.1.33 The contractor shall convert the Super Simultan series 17-18 from the existing ColorSave to a Color Save XT inspection system. This shall include the machine and project related engineering and all mechanical and electrical assemblies for the integration of the equipment.

C.3.1.34 The contractor shall provide and install one (1) infrared transmissive inspection system for ColorSave XT. The system shall consist of image acquisition unit with a water-cooled infrared LED illumination unit and a line scan camera, and image processing hardware and operator interface fully integrated into the ColorSaveXT.

C.3.1.35 The Contractor shall provide one (1) Thermoregulation unit with three (3) circuits, without water chiller.

C.3.1.36 Inspection System AFX2

a) One (1) each, P/N 1002403637. ColorSave XT with integrated ColorCheck module Double-sided, inline color inspection system for the detection of printing errors and color deviations on offset machines.

b) One (1) each, P/N 1002403657. Preparation of the Super Simultan series 17-18 for conversion from an existing ColorSave to a ColorSaveXT inspection system. The package shall include the machine and project-related engineering as well as the mechanical and electrical assemblies for the integration of the equipment.

C.3.1.37 Thermoregulation Unit

a) One (1) each, P/N 1002412788. Thermoregulation unit 3 circuits, without water chiller.

C.3.1.38 Option for ColorSave XT

a) One (1) each, P/N 1002396379. Front and Back UV inspection for ColorSave XT.

b) One (1) each, P/N 1002403671. Infrared transmissive inspection for ColorSave XT.

c) One (1) each, P/N 1002403665. Preparation of the Super Simultan series 17-18 for retrofitting an existing ColorSave XT system. The package includes the machine and project-related engineering as well as the mechanical and electrical assemblies for the integration of the equipment.

C.3.2 ColorSaveXT Inspection Upgrade:

C.3.2.1 The Contractor shall perform a retrofit of the designated presses with an inline print quality inspection system and statistical measurement of ink density and LAB values for all printed sheets. The system shall have the following minimum requirements:

a) ColorSaveXT system o Uniform inspection sensitivity throughout the whole sheet due to undistorted image o Single note positioning for more precise inspection in critical areas o New measurement functions to determine the register from sheet edge to print o Diagnostic functions for fine tuning the system o Advanced inspection statistics o Maximum inspection area: 710 mm x 830 mm o Minimum inspection speed: 10,000 sheets/hr.

o Inspection resolution: 0.2 mm x 0.2 mm, approximate color line scan cameras for detection of optical density variations from the learned standard

b) ColorCheck Module o X/Y-table with the most recent Windows-based touch screen user interface o Spectro-/Densitometer

• Measurement of 3 mm x 4 mm color bars

• spectral range: 400 nm to 700 nm in 10nm steps

• Density measurement range: 0.00-2.50 D o Camera sensor

• Resolution: 2048 x 1536 pixel

• Field of view: 40 mm x 30 mm

• Illumination 3 LED light sources selectable by software Visible white LED, Infra-red (850nm peak), Ultra-violet (365nm peak)

C.3.3 Electronic & Controls Upgrade:

C.3.3.1 The electronics/electrical upgrades shall include but not limited to the upgrade of controls system, main drive, motor, suction rollers, reciprocation system and their required subsystems as necessary to extend the life expectancy of the electronics systems.

C.3.3.2 The Contractor shall upgrade each designated Super-Simultan machine with new controls systems, Man-Machine-Interfaces (MMI) and data capture subsystems.

Additionally, the Contractor shall replace all Programmable Logic Controllers (PLC), Personal Computers (PC), embedded electronics and supporting hardware with modern components that shall be supportable for no less than ten (10) years from the date of installation. Areas upgraded shall include:

a) PLC’s and I/O Modules

b) Motors, Recto

c) Motors, Verso

d) LED Conversion Kits & Lights

e) Gripper Controls

f) Valve Block Replacement kits

g) Main Drive

h) Suction Roller Drive

i) Electronics for the Reciprocation Rollers

j) Dampening Unit Drive

k) Gear Positioning Drive

l) Colortronic Server

m) Cam Switch

n) Press Console

o) Flowsys Data Capture System

C.3.3.3 The Contractor shall be responsible for the migration of all software coding from the existing control system to the proposed control system. New control wiring and connects shall be installed as part of this upgrade.

C.3.3.4 The upgrades shall not negatively impact the safety or performance capabilities of the system in any manner. All parts under this requirement shall be new without prior use.

The upgrades must be provided to specification. The contractor shall upgrade all and complete all upgrades within 24 months after notice to proceed. The original equipment manufacturer (OEM) representatives will install and test parts and supplies. If any item is deemed insufficient or damaged, the Contracting Officer Representative (COR) will notify the Contractor. In the event any part or an upgrade does not work or is deemed damaged or found to be unacceptable; the Contractor will replace the item and re-do the upgrade at no cost to the Government to the specification required here in.

C.4 Deliverables:

The contractor shall address and ensure all equipment is delivered to the BEP Free on Board (FOB) within consignee’s premises to Fort Worth, TX. All customs duties and delivery costs shall be borne by the contractor. The approach and associated requirements for the upgrades, inclusive of at a minimum dates and times, tasks to be performed, and the resources (e.g., labor, equipment, etc.)

are as follows:

Section Deliverable Due Date Deliverable Recipient Deliverable format

C.5.2 System drawings Upon delivery of parts and control systems

Designated COR .tiff or CAD and .dwg

C.5.3 Electronic drawing Package

Upon delivery of inspection and control systems

Designated COR PDF

C.5.4 Operation and Maintenance Manuals

Upon delivery of inspection and control systems

Designated COR PDF or MS-Word

C.5.6 Software Upon delivery of inspection and control systems

Designated COR Software

C.9 Integration Plan and Project Schedule

Two (2) weeks after project coordination meeting

Designated COR PDF

C.5 Special Delivery Instructions.

C.5.1 The Contractor shall provide the COR and/or the Contracting Officer with accurate, complete, and current technical documentation of all new components for the inspection and controls systems including those manufactured by sub-contractors.

Unless specified otherwise, all technical documentation shall be furnished upon the delivery of the inspection and controls upgrade systems to the BEP.

C.5.2 Drawings

a) Four (4) copies of drawings for mechanical, electrical, hydraulic, pneumatic systems etc. as applicable shall be provided. One set of electronic copy on USB device, and three (3) sets of blue line copies on paper shall be provided. The drawings shall consist of all assembly and subassembly drawings outlining part/drawing numbers and titles of each part and component to enable Bureau personnel to identify manufactured and commercially available parts. Detailed drawings shall be furnished showing the form, fit, and function of the part, material and any special manufacturing processes used during the production of the part, needed for manufacturing by the BEP for its consumption during emergency. All titles, notes, dimensions, numbers, and words shall be written in English. All drawings shall be made in accordance to American National Standards Institute (ANSI) standards, ASME Y14.5 and ASME Y14.100 Dimensioning, Tolerance and Engineering Drawing Practices or equivalent. Each drawing shall contain the press serial number, designate the part by a unique part number and list the assembly number in which it is used. The drawing shall contain all of the OEM information or list the part proprietary if in fact it is. The documentation disk shall be loaded on the KOSO prior to the Bureau Acceptance Test (BAT).

C.5.3 Electronic Drawing Package

a) In addition to the hard copy drawings specified above, the Contractor shall provide one (1) electronic copy of each drawing in a CAD compatible format i.e. Solid works as well as one (1) electronic copy capable of being incorporated into the BEP Tagged Image File (TIF) format system. These drawings shall be compatible with the CMMS drawing system currently in use at the BEP that uses Eastman Imaging for Windows Professional.

C.5.4 Operation and Maintenance Manuals

a) Operation and maintenance manuals shall be written in English and graphically illustrate all the requirements necessary for operation and maintenance personnel to operate and maintain the inspection and control systems without prior training. A list of trouble-shooting procedures should be available for quick reference to identify system malfunctions. Five (5) copies of the manuals shall be provided with each piece of equipment delivered to the BEP. One (1) copy shall be facsimile reproduction and one (1) electronic copy in Adobe intelligent PDF format on a secured USB device and four (4) bound copies. All software and source codes shall be written and displayed in English. Contractor shall identify all changes to the spare parts already acquired by the BEP to support the original system and shall recommend spare parts for the upgraded system. The manuals shall be provided prior to training of BEP personnel.

C.5.5 Support Items

a) Contractor to supply all support components/items to be delivered to the COR, 30 days prior to the BAT on the equipment. This shall include as a minimum, all tools, auxiliary support items, diagnostic software, laptop, and operational aids.

C.5.6 Software

a) The contractor shall supply a full backup copy of all software used on the system and support equipment to the COR. The backup copies shall be complete for the system administrator to enter and/or modify the programs.

C.5.7 Spare Parts

a) The contractor shall provide a list of all new parts that will be required to keep stocked at the BEP, these items shall include detailed descriptions for each part, availability, and pricing for each part.

C.5.8 Documentation Updates

a) The contractor shall provide any/all document updates to the BEP prior to the completion of the BAT.

C.5.9 Program & Source Files

a) The contractor shall provide all new source files and project files for the new electronics. These shall be installed on the service P.C. and demonstrated that they function correctly.

C.6 Performance/ Delivery Period.

The anticipated period of performance is twenty-four (24) months from contract award. Upgrades for both the Inspection system and Controls shall occur together.

C.7 Place/ Location of Performance/ Delivery.

The Contractor shall install, deliver, and provide training at the following location:

Bureau of Engraving & Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, Texas 76131

C.8 Travel requirements. None

C.9 Special Requirements

The following section of the Statement of Work (SOW) describes the minimum requirements and tasks that shall be accomplished to meet this requirement:

C.9.1.1 Project Coordination Meeting

Within two (2) weeks after contract award a “Project Coordination Meeting” shall be held with the COR and BEP Subject Matter Experts (SMEs) to finalize project coordination and to address sequencing of installation at each facility. The Integration Plan shall include a high-level description of integration strategy, list of systems impacted and the integration schedule documenting the system being modified to meet the project schedule.

During contract execution, the Contractor shall submit the proposed changes to the system for review and approval by the Contracting Officer (CO) or designee prior to installation.

The Contractor shall submit changes to the system, including diagrams of the new control systems and detailed information on the components to be installed, for review and approval by the Contracting Officer or designated representative.

C.9.1.2 Working Restrictions

The Contractor shall provide all labor and materials for the installation of the upgrades.

The Contractor shall ensure that the system returns to normal operations. The Contractor shall perform the system upgrades between 7:00 a.m. and 5:00 p.m. Monday through Friday, with Saturday authorized by the CO or designee, (COR), twenty-four (24) hours in advance.

All work shall be performed within a secure facility. All personnel assigned to work on the project shall be submitted for approval by the Office of Personnel Security prior to the commencement of work. All contractor personnel shall abide by all Security, Environmental, Health and Safety and Personnel regulations.

During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility. Vehicle Parking Permits will be required of all Contractor and Contractor employee vehicles entering the facility at WCF.

C.9.1.3 Training

After satisfactory completion of acceptance of the upgrades, the Contractor shall provide on-site training. Training personnel shall be qualified representative(s) and be proficient in the English language. Contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the upgrades to help ensure reliable performance and maximum service life, during normal usage. Contractor shall provide training at WCF for up to three (3) weeks. Training will be provided by the Contractor to all designated BEP personnel.

Training shall cover all three (3) shifts at both BEP facilities. At minimum, training shall consist of one (1) week of Operator training on the inspection system and one (1) week of maintenance training on the control system, and one (1) week of administrator training. The contractor shall propose any additional training if required. Training shall be based upon the information included in the equipment’s operation and maintenance manuals and any other supplemental devices and information that the Contractor and Bureau jointly deem necessary for satisfactory operation of the systems. The systems administrators shall be trained in the operation/maintenance of all computer/electronics on the press and support equipment. The training shall be sufficient so that the Bureau systems administrator can operate and support all computers/electronics supplied to the Bureau. The Contractor is encouraged to propose a training duration to allow adequate training of skilled operator and maintenance personnel in separate sessions. The Contractor shall provide all training materials to the CO or designee three (3) weeks prior to system installation to allow ample time for review and coordination by the BEP. The training materials shall include an electronic copy of all materials with adequate hard copies for five attendees per session. All printed training aids shall be provided for the course, be in the English language, and become the property of the Government.

C.9.1.4 Relocation Of Press

The contractor shall relocate the existing press to the new wing of the WCF, this location will be determined by WCF Management prior to the contractor arriving on site.

C.10 BUREAU ACCEPTANCE TEST (BAT)

The contractor shall perform a Bureau Acceptance Test (BAT) on each updated system in accordance with the requirements in Section E. The contractor is required to provide a detailed Bureau Acceptance Test plan forty-five (45) days after the Project Coordination Meeting for approval by the BEP. The purpose of the BAT is to fully demonstrate all functionality of the ColorSaveXT system and to ensure original functionality of the Offset press remains where replacement of the controls and electrical components has not negatively impacted the performance of the press. A minimum of 120,000 sheets in 32 hours is a required standard.

Final Acceptance: Following BAT and Validation the system shall be utilized for a minimum of 45 shifts (15 days) in production without any problems or issues being noted prior to final acceptance.

If system issues arise the contractor will provide up to five (5) business days, depending on the severity of the issue to correct the issues and complete the final acceptance criteria.

Note after training but prior to returning to live production, the BEP will conduct an internal process of Verification & Validation (V&V) of the upgrades.

NOTE: If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

C.11 WARRANTY

The contractor shall provide one (1) year warranty on the upgrade to the systems for all hardware and software changes. All hardware modified or replaced under this upgrade to be covered by this warranty shall be designated by the vendor. This warranty shall apply to all programming changes performed to the press to support this upgrade. The contractor shall identify all changes to the spare parts already acquired by the BEP to support the original system and shall recommend spare parts for the upgraded system. This warranty shall apply to all programming changes performed to all the presses for this upgrade. Warranty shall include labor and travel costs required to correct any latent defects that prevent BEP from being able to attain the capabilities described in Section III above at the installation site.

C.12 SAFETY

a) Contracted services must be performed in a manner consistent with the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number 75W-08-.0-02 EHS Contractor Requirements, Attachment 0002.

b) Contracted services must be performed in a manner consistent with the Bureau of Engraving and Printing (BEP) Environmental, Health, and Safety (EHS) policy and applicable EHS laws, regulations and other applicable requirements, codes, and standards. The BEP contractually transfers responsibility to its contractors for compliance with applicable environmental, health, and safety laws and regulations, BEP policies, and for adherence to standards identified in contracts.

c) All contractors must comply with the requirements and procedures established through the BEP WCF Environmental, Health, and Safety office. The Contractor will be required to attend a safety orientation to review the emergency response requirement established by the BEP WCF Environmental, Health, and Safety office. Any chemicals that will be used must be EHS approved prior to the chemicals being brought on site. The COR will coordinate all BEP EHS requirements.

d) Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

e) Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

f) Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C.

552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract.

Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

g) Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

h) Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

i) Non-Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

C.13 DELIVERY

The Contractor shall deliver all equipment Free on Board (FOB) within consignee’s premises to the installation sites. All customs duties and delivery cost shall be borne by the Contractor. The Contractor shall provide English-language documentation that describes the industry specification of the hardware and software and how to use the new software where it is different from the existing equipment and drives.

C.14 WORK PLAN

Contractor shall provide a detailed work plan that describes, but is not limited to the following:

a) Startup Support

Contractor shall provide one (1) inspection expert for three (3) weeks following installation and testing of the system to support the use of the upgraded system. Expert shall be capable of creating and modifying reference images and tuning parameters.

C.15 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

C.16 Government Holidays

C.16.1 The last week in December is the facility’s Year End Shutdown (YES). During this time no work can be performed onsite:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

C.16.2 The last week in December is the facility’s Year End Shutdown (YES). During this time no work can be performed onsite.

C.16.3 In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

C.16.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

C.17 Government Furnished Resources and Information The BEP will provide sufficient currency sheets to meet the requirements, as specified in C.10, to satisfy testing during the BAT, Validation and Final Acceptance.

End of Statement of Work