SOW_Supply_and_Delivery_of_Bulk_Chemicals.docx

1. SPECIFIC REQUIREMENTS

1.1. GENERAL

Valley Sanitary District (VSD) is seeking competitive bids for the supply and delivery of bulk chemicals. It is required that bulk chemicals be furnished and delivered as specified, F.O.B., all in accordance with specifications.

The District requires that critical Contractors be able to continue supplying products in case of unexpected disaster or urgent emergency event. All bidders must supply supporting documentation and/or a summary of plans addressing their ability to do so.

In the event a Contractor cannot provide the product in the quantities required by the District, it is the Contractor's sole responsibility to secure and deliver the additional quantities required by the District. If sufficient quantities of material are not provided by the Contractor, the District may purchase the material from any Contractor on the open market.

If a Contractor anticipates a workforce interruption, production shutdown or has an unanticipated emergency that could interrupt the delivery of the product, the Contractor must contact District staff immediately by phone or email.

1.2. QUANTITIES

The quantities indicated (Exhibit A) on the bid forms are estimates based on the best information available, however, VSD reserves the right to purchase more or less than the estimated quantities, or to discontinue the use of any chemical prior to the end of the specified bid period, with no additional liability to purchase chemicals from Contractors. The District reserves the right to weigh all chemicals received on the scale located at VSD to verify quantities shipped.

1.3. CERTIFICATIONS

Certificate of Analysis (COA) and Safety Data Sheets (SDS) are to be submitted with the proposal and must be current at all times.

If the product has been repackaged, the repackager shall certify in writing that the purity of the product remains equal to that when shipped. This repackager certification shall be signed by the principal of the repackaging firm and shall be on the repackager letterhead.

If the Contractor is going to change the source of the supply (manufacturer) or sub-contractor, a thirty (30)-day written notification is required to be submitted and subject to final approval by the District.

The Contractor will provide weighmaster certificates for all loads. Weighmaster certificates must be obtained from a certified weighmaster. Any costs for certified weigh certificates are the responsibility of the Contractor and must be included in the bid price.

1.4. HAZARDOUS MATERIALS REQUIREMENTS

Contractor shall be responsible for ensuring compliance with all Federal, State, and local environmental health and safety laws and regulations concerning the transport, delivery, transfer, and cleanup of hazardous materials while performing under this contract.

Contractor shall provide a copy of “Contractor’s Spill Response Plan” within 15 days after receipt of Notice of Award, including the name and phone number of the contact person. Failure to provide this plan may cause the award to be terminated for default.

2. DELIVERY REQUIREMENTS

2.1. PLACEMENT OF ORDERS

Deliveries must be made within (3) business days after receipt of order. Conditions may arise which require emergency deliveries including holidays, weekends, and night hours within twenty-four (24) hours after notification. The Operations Supervisor, or designated representative, must approve any exception to this requirement prior to delivery.

2.2. SPILLAGE

The Contractor its sub-contractors shall be responsible for any spills resulting from the failure of the delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties. Proper performance shall require attendant delivery personnel’s constant inspection and observation of unloading operations and knowledgeable response to problems or emergencies that would most commonly be expected to occur. VSD reserves the right to refuse any and all deliveries made with equipment which is poorly maintained.

The Contractor shall observe the entire filling operation and shall immediately report any spills caused during the filling operations to the on-duty wastewater treatment plant operator. The Contractor will be responsible at no charge to VSD for immediate clean-up, containment, disposal, and the restoration of the affected area back to its original condition prior to the incident. These activities will be conducted in accordance with all applicable laws and regulations.

If the spill is not cleaned up, VSD will hire a certified hazardous material handling company to clean up the spill and properly dispose of material. The cost of such a service and any fines or penalties which may be imposed by regulating agencies will be charged to the Contractor and deducted from monies due.

2.3. CONDITION OF CARGO CONTAINERS AND EQUIPMENT

The tanks or trailers shall be clean and free of residue from previous loads which might contaminate the product. It is the Contractor’s responsibility to verify the cleanliness of the transporting equipment before loading. All appurtenant valves, pumps, and discharge hoses used for the delivery shall be clean and free from contaminating material. The Contractor shall furnish a VSD approved, leak-free connection device between the pump and VSD’s intake receptacle. VSD requires the Contractor to provide all off-load connectors. The off-load connectors are 2” camlocks. The Contractor must provide and use wheel chocks during unloading of product.

2.4. DELIVERY OF PRODUCT

All deliveries shall include weight ticket, Certificate of Analysis (COA), and Safety Data Sheets (SDS).

With the exception of emergency deliveries, all deliveries shall be made weekdays (Monday – Friday) between the hours of 7:00am to 2:00pm.

All Contractors personnel including delivery drivers shall have their own Personal Protective Equipment (PPE) and shall use the equipment during operations/activities with the product.

EXHIBIT “A”

ESTIMATED CHEMICAL USAGES