SOW Suction Drum Replacement Parts.pdf
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- Solicitation number
- 2031ZA26N00041
About this file
This is a Statement of Work (SOW) for suction drum replacement parts for the Bureau of Engraving and Printing (BEP) Western Currency Facility located in Fort Worth, Texas.
The contractor shall furnish new, OEM-certified replacement components for the suction cylinder assembly specific to SOI-III equipment. Required parts include: suction roller complete, tooth belt gear, toothed belt power-grip, spacer disc, two locking rings, feather key, seal ring, and taper pin. All parts must be free from defects, compatible with existing equipment configuration, and delivered with traceability documentation. The contractor must provide OEM parts documentation including part numbers, certificates of conformity, packing lists, user manuals, maintenance documents in English, engineering drawings, and operation manuals. A two-year warranty on all components and parts shall commence after delivery and acceptance, with warranty certification required before the warranty period begins. The contractor must also provide a point of contact for the purchase.
Delivery of all parts is required 25 weeks after contract award, with parts shipped to the Bureau of Engraving and Printing Western Currency Facility, 9000 Blue Mound, Fort Worth, TX 76131. The contract includes a base requirement plus three optional quantities for additional suction drum assemblies and associated parts, with an anticipated period of performance spanning September 2026 through September 2029. OEM parts documentation is due 25 weeks after receipt of order, and warranty documentation is due after full acceptance of delivered parts, both to be submitted to Tsega.emishaw@bep.gov in PDF, Excel, or Word format.
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Text version
Version 06/09/2026
Statement of Work
Suction Drum Replacement Parts
SECTION I: Background
1.1 The Bureau of Engraving and Printing (BEP) operates specialized banknote production equipment that requires reliable and continuous performance to support mission-critical currency manufacturing operations. The existing suction cylinder assembly at the Fort Worth, Texas Facility (WCF) has reached a condition requiring replacement to maintain operational efficiency, equipment reliability, product quality, and production availability.
To restore full operational capability, replacement of the suction roller assembly and associated mechanical components that are specific to SOI-III is required. The necessary removal, replacement, align, test, and assembly will be completed in-house by Electro- Machinist Subject Matter Experts in accordance with manufacturer specifications and operational requirements.
BEP intends to include up to three (3) additional Suction drum assemblies and associated parts as option quantities.
SECTION II: Purpose
2.1 Product, Service or Outcome Needed.
• Replace the existing suction cylinder assembly with a Suction Roller.
• Restore equipment performance and reliability.
• Minimize downtime and production disruptions.
2.2 Scope of the Product, Service, or Outcome.
The Contractor shall furnish all replacement components, spare parts, and incidentals necessary to complete the replacement of the suction cylinder assembly.
SECTION III: Technical Requirements/Tasks/Outcomes
3.1 Provide the following OEM replacement parts:
A. Suction Roller Complete B. Tooth Belt Gear C. Toothed Belt Power-Grip D. Spacer Disc E. Locking Ring F. Locking Ring G. Feather Key
Version 06/09/2026
H. Seal Ring I. Taper Pin
3.2 Parts: All supplied parts shall be new, OEM-certified, free from defects, compatible with existing equipment configuration, and delivered with traceability documentation
SECTION IV: Documentation
4.1 Documentation: OEM Parts Documents shall include part numbers, certificates of conformity, and packing lists. The contractor shall provide user manual plus maintenance document in English. The documentation shall include engineering drawings, operation, and maintenance manuals, and purchase component information.
SECTION V: Warranty
5.1 Warranty: Contractor shall provide a two-year warranty on components and parts for the system. Warranty period shall begin after the delivery and acceptance of the parts being procured. Contractor should provide warranty certification for all components/parts before warranty begins. Contractors shall also provide a point of contact for the purchase.
SECTION VI: Deliverables
SECTION VII: Special Delivery Instructions
8.1 Performance / Delivery Period. Contractor shall deliver all parts 25 weeks after contract award. The period of performance for this contract includes three (3) options for additional parts. The anticipated period of performance is September 2026 to September 2029.
8.2 Place / Location of Performance / Delivery
The parts shall be delivered to the following locations:
Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Fort Worth, TX 76131
END OF SECTION
SOW
Paragraph #
Deliverable Due Date Deliverable Recipient
Deliverable Format
4.1 OEM Parts
Documentation
25 weeks after receipt of order
Tsega.emishaw @bep.gov
PDF, Excel, word document
5.1 Warranty After full acceptance of
delivery parts
Tsega.emishaw @bep.gov
PDF, Excel, word document
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