SOW_SUBSAFE_DRAFT.docx

Statement of Work (SOW) for

SUBSAFE

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 242 which is responsible for Submarine Safety (SUBSAFE).

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

1.1.1 The Naval Surface Warfare Center, Philadelphia Division (NSWCPD), with the Quality Assurance and SUBSAFE Certification Branch (Code 242) as the lead Directorate for this acquisition, has multiple requirements for the coordination and planning of all SUBSAFE and Level I services in support of various Hull, Mechanical and Electrical (HM&E) systems on board submarines as authorized by NAVSEANOTE 5000.

1.1.2 The purpose of this contract is to provide required technical services, technical management, touch labor, materials, tools, equipment, and facilities (machine shop and warehouse) to accomplish work, repair, maintenance, removal/installation, troubleshooting, modernization, and associated testing, of main and auxiliary, weapons, hull, mechanical and electrical equipment supporting SUBSAFE, Level I Material, and Non-SUBSAFE work onboard various class of U.S. Naval Submarines, including but not limited to SSN 21 (Seawolf Class), SSN 688 (Los Angeles Class), SSBN/SSGN 726 (Ohio Class), Columbia Class, and SSN 774 (Virginia Class) Submarines.

1.1.3 The Contractor shall primarily support large submarine maintenance and modernization programs and/or critical-path SCs/Alterations that are accomplished in Navy Chief of Naval Operation (CNO) availabilities, Dry-Dock Selected Restricted Availabilities (DSRA), Engineered Refueling Overhauls (ERO), Depot Modernization Periods (DMP), and Engineering Overhaul (EOH) availabilities.

1.2 SCOPE OF WORK

1.2.1 The Contractor shall provide services in support of SUBSAFE, Level I, and Non-SUBSAFE work during various submarine maintenance availabilities, at various private and public shipyards, Naval Submarine and Operating Bases, and other shipyard and ports throughout the world. This contract is not authorized for Nuclear or Nuclear interface work. Any discrete work not classified as SUBSAFE work may only be contracted in conjunction with SUBSAFE work.

1.2.2 The Contractor shall be authorized by the Commander Naval Sea Systems Command, Washington, DC to perform work on SUBSAFE systems, and Level I Material, and be listed within reference (A).

1.2.3 Due to ship availability, volatility, and subsequent scheduling the Contractor’s planning, estimating, material acquisition, and installation effort could be immediate and intense. It should be noted that this SOW provides only a general overview of the efforts that may be required. A more definitive description of actual tasking requirements associated with the work areas identified under the SOW, shall be specified under each Task Order solicited and awarded by the Contracting Officer.

2.0 APPLICABLE DOCUMENTS

The following documents and their references shall be used in the technical requirements for performing work under this contract:

A. NAVSEANOTE 5000; Activities Authorized to Perform SUBSAFE, FBW SCS and DSS-SOC Work

B. NAVSEA 0924-062-0010; Submarine Safety (SUBSAFE) Requirements Manual

C. Reserved

D. Reserved

E. OPNAVINST 5100.19; Navy Occupational Safety and Health Program for Forces Afloat

F. Code of Federal Regulations - 29 CFR 1915, Title 29; Occupational Safety and Health Standards for Shipyard Employment.

G. Naval Ship’s Technical Manual S9086-CH-STM-030/CH 074, Volume 3; Gas Free Engineering

H. NAVSEA 0948-LP-045-7010; Volume I, Material Control Standard (Non-Nuclear)

I. International Standards Organization - ISO 9001; Quality Management Systems-Requirements

J. NAVSEA INSTRUCTION 3120.1/NAVSEA Technical Publication S0400-AD-URM-010/TUM; Tagout User’s Manual

K. NAVSEA Manual S9002-AK-CCM-010/6010; Industrial Ship Safety Manual for Submarines

L. COMFLTFORCOMINST 4790.3; Joint Fleet Maintenance Manual

M. NAVSEAINST 9210.4; Changes, Repair, and Maintenance to Nuclear Powered Ships

N. NAVSEA S9074-AQ-GIB-010/248; Requirements for Welding and Brazing Procedure and Performance Qualification

O. NAVSEA Technical Publication S9074-AR-GIB-010/278; Requirements for Fabrication Welding and Inspection and Casting Inspection and Repair for Machinery, Piping, and Pressure Vessels

P. NAVSEA Technical Publication T9074-AS-GIB-010/271; Requirements for Nondestructive Testing

Q. National Fire Protection Association (NFPA) Standard 51B; Standard for Fire Prevention During Welding, Cutting and Other Hot Work

R. NFPA standard 312; Standard for Fire Prevention of Vessels During Construction, Repair and Lay-up

S. NAVSEA INSTRUCTION 4855.34; Qualification of Activities to Perform SUBSAFE, Fly-By-Wire Ship Control Systems, and Deep Submergence Systems-Scope of Certification Work; Procedures For

T. NAVSEA Instruction 5100.3; Mercury, Mercury Compounds, and Components Containing Mercury or Mercury Compounds, Control of

U. NAVSEA S9510-AB-ATM-010; Volume 1 [ Nuclear Powered Submarine Atmosphere Control Manual

V. NAVSEA Technical Specification 9090-310; Alterations to Ships Accomplished by Alteration Installation Teams

W. NAVSEA 07; Letter of Qualification to Perform SUBSAFE Work

X. SUBSAFEGRAM 87; Standard Elements of a Memorandum of Agreement (MOA) Addressing SUBSAFE Work

Y. American National Standards Institute/National conference of Standards Laboratories (ANSI/NCSL) Z540; General Requirements for Calibration Laboratories and Measuring and Test Equipment

Z. International Standards Organization/International Electro technical Commissions (ISO/IEC) 17025; General Requirements for the Competence of Testing and Calibration Laboratories

AA. SUBSAFEGRAM 55; Objective Quality Evidence (OQE) to Support Re-Entry Control (REC)

AB. Reserved

AC. MIL-STD-792; Department of Defense Manufacturing Process Standard for Identification Marking Requirements for Special Purpose Components

AD. NAVSEA Technical Publication T9074-AD-GIB-010/1688; Requirements for Fabrication, Welding and Inspection of Submarine Structure

AE. MIL-STD-2035; Nondestructive Testing Acceptance Criteria

AF. T9074-BD-GIB-010/0300; Base Materials for Critical Applications: Requirements for Low Alloy Steel Plate, Forgings, Castings, Shapes, bars, and Heads of HY-80/100/130 and HSLA-80/100

AG. SA9505-AM-GYD-010; Submarine Fastening Criteria (Non-Nuclear)

AH. NAVSEA INSTRUCTION 4700.17; Preparation and Submission of Trouble Reports

AI. NAVSEA 0924-LP-064-8010; SSN 688 Class Maintenance Requirements for Continued Operation to Design Test Depth

AJ. NAVSEA T9081-AD-MMO-010 & 020; SSN 21 Class Maintenance Requirements for Continued Operation to Design Test Depth

AK. NAVSEA T0700-AA-PRO-010; SSBN 726 Class Maintenance Requirements for Continued Operation to Design Test Depth

AL. NAVSEA T9081-AE-MMO-010; SSN 774 Class Maintenance Requirements for Continued Operation to Design Test Depth

AM. SUBSAFEGRAM 84; Policy for Reporting Significant Problems Affecting SUBSAFE to NAVSEA 07Q

AN. NAVSEA Instruction 4855.35; NAVSEA SUBSAFE and Deep Submergence Systems Functional Audit Program

AO. NAVSEA INSTRUCTION 5400.95; Waterfront and Technical Authority Policy

AP. NAVSEA Manual 0941-041-3010; Submarine Safety (SUBSAFE) Design Review Procedure Manual

AQ. NAVSEA 0902-018-2010; General Overhaul Specification for Deep Diving SSBN/SSN Submarine AR. NAVSEA 0900-LP-001-7000; Fabrication and Inspection of Brazed Piping Systems

AS. Code of Federal Regulations 40; Protection of Environment

AT. Code of Federal Regulation 49; Transportation

AU. Code of Federal Regulations 19; 1910; Occupational Safety and Health Standards

AV. Naval Ship’s Technical Manual (NSTM) Chapter 556; Hydraulic Equipment (Power Transmission and Control)

AW. NAVSEA OD 45845, Metrology Requirements List (METRL)

AX. MIL-DTL-1222; Studs, Bolts, Screws and Nuts for Application where a High Degree of Reliability is Required; General Specification for

AY. MIL-STD-2003; Electric Plant Installation Standard Methods for Surface Ships and Submarines

AZ. NAVSEA S6470-AA-SAF-010; Naval Maritime Confined Space Program

BA. S9086-CH-STM-010/CH-074, Naval Ships Technical Manual, Chapter 074 [ Volume 1; Welding and Allied Processes.

BB. NAVSEA OP-4; Ammunitions and Explosives Safety Afloat

BC. SUBMEPP Submarine Maintenance Standard, MS No. 6310-081-015; Submarine Preservation

BD. Uniform Industrial Process Instruction (UIPI) 9922-454; Non-Nuclear Temporary Services and Shipyard Support Systems for Naval Vessels

BE. Association for Rubber Products Manufacturers (ARPM) IP7; Specifications for Rubber Welding Hose

BF. NAVSEA Standard Item (SI) 009-32; Cleaning and Painting Requirements

BG. NAVSEA S9086-7G-STM-010/CH-997 Docking Instructions and Routing Work in Dry Dock

BH. Systems and Specifications; SSPC Painting Manual, Volume 2

BI. NAVSEA S9505-AF-MMA-010, Submarine Non-Nuclear Piping System Test Manual

BJ. NAVSEA Instruction 4734.1, NAVSEA Test, Measurement and Diagnostic Equipment (TMDE) and Calibration Programs

BK. NAVSEA ST000-AG-IDX-010

These documents are widely available. Any document not available to the Contractor can be provided upon request. This list is not all-inclusive and additional references may be provided under each Task Order as required. The most current reference revision levels shall be in effect at the time of Task Order awards, unless otherwise specified in the Task Order.

All work shall be performed in accordance with the drawings, documents and procedures listed above. The revision/change levels of any NAVSEA drawings or document utilized will be dictated by the most current revision/change unless otherwise stated by a Planning Yard Technical Variance Document or other NAVSEA approved document. The Contractor is responsible to ensure that all drawings used include Liaison Action Requests (LAR), Reverse Liaison Action Requests (RLAR) or any other applicable technical variance document, as applicable.

3.0. REQUIREMENTS

GENERAL REQUIREMENTS

3.1 The Contractor shall perform Hull, Mechanical and Electrical (HM&E) installation, troubleshooting, repair, maintenance and modernization tasks, including all areas of main and auxiliary propulsion plants, weapons, mechanical, and electrical equipment and systems. The SUBSAFE support shall consist of work as detailed in references (A) and (B).

3.1.1 The Contractor is only authorized to perform work on SUBSAFE as specified in reference (A).

3.1.1.1 The Contractor is not authorized to delegate SUBSAFE work to nonauthorized or non-qualified activities or to qualify other activities to perform SUBSAFE work.

3.2 All electrical work on submarine must be in compliance with the requirements of reference (YY).

3.3 The Contractor shall ensure that their employees and subcontractors comply with all Navy, Federal, and State Occupational Safety & Health Agency (OSHA) regulations in accordance with references (E), (F), and (UU) (See above). The Contractor shall ensure all work events follow proper procedures including the proper use of Personal Protective Equipment (not be limited to safety shoes, eye protection and hard hats), procedures for working with known hazardous materials and procedures for working in known hazardous situations. The Contractor shall enforce these OSHA requirements throughout the production work.

3.3.1 Prior to start of any work, all Contractor and Other Equipment Manufacturer (OEM) personnel working onboard shall attend radiological control indoctrination to be conducted in accordance with Lead Maintenance Activity (LMA) requirements.

3.4 The Contractor shall prepare and maintain a written Environmental Management Plan (EMP) that shall be implemented to ensure no adverse environmental impact occurs for work accomplished on components/systems performed within the Contractor's facility. (CDRL A007)

3.4.1 The Contractor shall prepare and maintain a written Environmental Management Plan (EMP) that shall be implemented to ensure no adverse environmental impact occurs, in addition to the specific requirements of the Task Order, for work accomplished on components/systems under issued Task Order and performed within the Contractor's facility. The Contractor shall provide the EMP when requested by NSWCPD. The Contractor shall provide revisions to the EMP when personnel, telephone numbers, or plan processes change. A cover letter indicating EMP previously submitted has been reviewed and is applicable or a revised plan shall be submitted. (CDRL A007) The EMP shall address controls and operational actions that will be employed and shall include the following, at a minimum:

3.4.1.1 Spill Prevention, Control, and Countermeasure (SPCC) Plan:

3.4.1.1.1 Name and telephone number for a 24-hour emergency coordinator with alternate.

3.4.1.1.2 Description of the method and work practices to be employed to prevent discharges of any volume to the river or waters adjacent to the Contractor's facility.

3.4.1.1.3 Description of the Contractor's spill clean-up capability (i.e., equipment such as oil skimmer, absorbent pads/booms, etc.).

3.4.1.1.4 Identification of a standby subcontractor in case a discharge exceeds the prime Contractor's cleanup capability. Provide name of proposed subcontractor, estimated response time, clean-up capabilities, and certify that the subcontractor will respond if called regardless of time/weather, etc.

3.4.1.1.5 Provisions for notification of NSWCPD and cognizant Supervising Authority (after normal working hours) or Occupational Safety Health and Environmental Office (during normal working hours) immediately upon discovery of any improper discharge.

3.4.1.1.6 Documentation of successful accomplishment of spill training for all spill team members.

3.4.1.2 Waste Disposal Plan

3.4.1.2.1 Hazardous waste is defined by reference (SS) and applicable state Hazardous Waste Management Regulations.

3.4.1.2.2 Indication that the Contractor is responsible for properly determining waste identification, including laboratory analysis if necessary under the requirements of reference (SS), so that the proper Department of Transportation (DOT) shipping name can be determined for disposal of the hazardous waste in accordance with reference (TT). Copies of all laboratory analyses shall be provided to NSWCPD along with manifests.

3.4.1.2.3 Identification of the proposed transporter and transporter Environmental Protection Agency (EPA) Identification (ID) number who will deliver the hazardous waste to the disposal site. Certify in writing that the proposed transporter meets all Federal, state, and local laws/requirements for the services to be provided. This information shall be submitted to NSWCPD.

3.4.1.2.4 Method for segregated storage area that will be utilized by the Contractor for storage of hazardous waste.

3.4.1.2.5 Checklist to ensure that transporter’s vehicles complies with all applicable DOT requirements of reference (TT).

3.4.1.2.6 Certification that the disposal site is legally authorized to accept the identified hazardous waste.

3.4.1.2.7 Documentation of hazardous waste training for all required personnel in accordance with references (SS) through (UU).

3.4.1.3 Hazardous Material Plan

3.4.1.3.1 Documentation of training for personnel using hazardous materials as required by reference (UU).

3.4.1.3.2 Indications that no hazardous material shall be stored with components/systems worked under issued Task Order, except while the material is in daily use.

3.4.1.4 NSWCPD retains the right to

3.4.1.4.1 Inspect all hazardous waste/material management activities performed by the Contractor as a result of each Task Order.

3.4.1.4.2 Coordinate retrieval and disposal of any/all wastes/materials from the Contractor as deemed necessary to protect the Government's interests. In this event, appropriate costs will be negotiated by NSWCPD for any and all work not performed.

3.4.1.4.3 Direct stop Contractor work/operations in the event of serious safety and environmental problems/violations.

3.5 The Contractor shall maintain program(s) that meet the requirements of H-246-H001 supporting Metrology and Calibration (METCAL) and Life Cycle Management of Test, Measurement and Diagnostic Equipment (TMDE) functions, to include assignment of responsibilities by position within the activity. Any calibration facility within the Contractor’s activity, or utilized by the Contractor in support of their Calibration program, shall meet the requirements of references (Y) and (Z). Measurement results and values of standardization shall be traceable to National Institute of Standards and Technology (NIST).

3.6 The Contractor shall ensure all work is in strict compliance with the applicable NAVSEA drawings, plans, specifications, references, standards, directives and the individual Task Orders awarded under this contract. As a minimum, the Contractors shall develop and maintain Technical Work Documents, Controlled Work Packages and Objective Quality Evidence and maintain a Quality Management System to support satisfactory completion and acceptance of work associated with each Task Order.

3.7 The Contractor shall provide 24-hour supervisory point of contact during the Task Order Period of Performance. The Contractor shall make formal notification to NSWCPD or authorized ordering activity of any subsequent supervisory point of contact personnel changes. (CDRL A009)

3.8 The Contractor shall conduct a formal in brief to the Lead Maintenance Activity (LMA) or Naval Supervisory Authority (NSA), Ships Force, NSWCPD or authorized ordering activity, and cognizant Supervising Authority prior to the start of work for all Task Orders. The requirement to conduct an in brief may be waived at the discretion of the LMA and/or Ship’s Force.

3.9 The Contractor shall provide a Contract Status Report in accordance with (IAW) CDRL A001, an Other Direct Costs (ODC) Report IAW CDRL A004, a Status Report IAW A005, and a Personnel Resumes Report IAW CDRL A037.

AVAILABILITY DURATION PLANNING AND INTEGRATION

3.10 Schedule all associated reports for all availabilities (CDRL A010)

3.10.1 The Contractor shall develop an Integrated Production Schedule (IPS) that reflects the manner in which the scope of work for each Task Order will be executed, and shall comply with the following, at a minimum:

3.10.1.1 Include Key Events, Milestones, tests, and work being accomplished, to include by a subcontractor or supplier.

3.10.1.2 Schedule each Work Item to the Work Activity level, listing the planned start and planned completion dates, and durations for each Work Activity. Assign each Work Activity with the appropriate predecessor and successor relationships within the Contractor’s scheduling software that establish the logic relationship between schedule Work Activities. Assign appropriate predecessor relationships to each Key Event and Milestone(s) and ensure the IPS supports accurate prediction of Key Event and Milestone(s) attainment. Schedule all Component Tests, System Tests, and Special Tests as Work Activities by Work Item; include the predecessor/successor relationships between tests, the production work, and system restoration required to manage work-to-test progression.

3.10.1.3 Schedule production work final inspections and testing for work that has to be completed prior to pre-flood/undocking and which generates technical data requiring Government review to complete no later than five days prior to the scheduled undocking (when applicable). The Contractor shall provide NSWCPD or authorized ordering activity required documentation to support NSWCPD or authorized ordering activity’s independent validation of work performed and executed to support undock.

3.10.1.4 Develop the Schedule of Record (SOR) which includes refined sequencing and completeness as a result of completed subcontracting actions, incorporation of additional Government Furnished Information (GFI), or any contract modifications increasing the scope of work between Task Order award and availability start. Work activities should be scheduled such that no portion of a Work Activity’s effort exceeds the dates of its assigned Key Event or Milestone(s). Include the following minimum data elements for each Work Activity in the schedule, as appropriate:

3.10.1.4.1 Early Start: The earliest point in time that a Work Activity may start based on the IPS network logic and any other schedule constraints. Early start dates may change as the availability progresses.

3.10.1.4.2 Early Finish: The earliest point in time that a Work Activity may be completed based on the IPS network logic and any schedule constraints. Early finish dates may change as the availability progresses.

3.10.1.4.3 Late Start: The latest point in time that a Work Activity may begin without delaying the applicable Milestone or Key Event based on the IPS network logic.

3.10.1.4.4 Late Finish: The latest point in time that a Work Activity may be completed without delaying the applicable Milestone or Key Event based on the IPS network logic.

3.10.1.5 Identify the amount of total float available on each Work Item Work Activity.

3.10.1.6 Progress shall be based on degree of completion of physical work or accomplishment of the Work Activity. Reassign Milestone and Key Event relationships for incomplete Work Activities when the associated Milestone or Key Event has passed and the Work Activity was authorized as an exception by NSWCPD or authorized ordering activity. Activities that fall outside their assigned Key Event or Milestone shall be identified and a mitigation plan shall be developed.

3.10.1.7 Display the IPS in a time-oriented Gantt chart format that shows Critical Path and Controlling Work Items at the Work Activity level and assigned Key Events and/or Milestones.

3.10.1.8 Develop an export of the IPS data elements in a sortable/filterable spreadsheet format compatible with Microsoft Excel.

3.10.2 The Contractor shall develop a Critical Path Network in Precedence Diagram Method (PDM) format that displays the Critical Path of the contracted scope of work and the Controlling Work Items with associated Key Events and Milestones. Display Critical Path and Controlling Work Items at the Work Activity level to provide visual representation of the logic relationships between displayed Work Activities. The network or any sub-network thereof may be continued on additional pages. Label each Work Item, Work Activity, Milestone, and Key Event of the network with the Work Activity Identifier and title.

3.10.3 The Contractor shall generate a listing of Key Event and Milestones, showing for each: Event Title, Original Schedule Date, Revised Schedule Date, and Actual Date of Accomplishment. Initial Key Events and Milestones will be provided to the Contractor in the Scope of Work for each Task Order. The revised schedule date and actual date of accomplishment shall be left blank on the initial submission and filled in to reflect actual conditions on subsequent submission of the listing.

3.10.4 The Contractor shall provide manpower management information.

3.10.4.1 Develop a total manpower-loading curve showing proposed manning throughout the contract period calculated in average men-per-day. The curve shall indicate that portion of the total that is subcontractor provided.

3.10.4.2 Develop manpower curves showing proposed manning by trade throughout the contract period calculated in average men-per-day. The curves shall indicate that portion of the total that is subcontractor provided. The curve shall be incremented on a weekly progression.

3.10.4.3 Update the manpower curves weekly.

3.10.4.4 Develop a weekly manpower utilization report showing total man-days expended during the previous week, indicating that portion of the total that is subcontractor provided.

3.10.5 The Contractor shall provide a representative whose function is to coordinate and schedule subcontractor and supplier work into the IPS. The representative shall meet with the subcontractor and supplier between A-30 days but no later than A-5 days (as applicable) and then daily thereafter commencing on A-0 to compare and coordinate subcontractor and supplier work with the IPS. Coordinate subcontractor and supplier work integration into the IPS prior to setting the Schedule of Record (SOR). The representative shall develop a report identifying missing or incomplete schedule integration data for known participants in the availability when the SOR is submitted. Incorporate updated progress from subcontractors and suppliers into the IPS. Provide a common template in Microsoft Excel compatible format to facilitate submission of progress updates. Identify, at the weekly progress meeting, subcontractor and supplier work that interferes with previously scheduled Contractor work. Identify, at the weekly progress meeting, required subcontractor and supplier prerequisite actions necessary to support Contractor testing and equipment operation schedule.

3.10.6 The Contractor shall provide appropriate management representation to participate in the weekly progress meeting at the time and location agreed to by NSWCPD or authorized ordering activity and the cognizant Supervising Authority. The representative(s) must be authorized to make management decisions relative to the routine requirements of the Task Order. Develop a report listing for each Work Item of the Task Order, the Work Item number, Work Item title, scheduled start date, scheduled completion date, actual start date, and the percentage complete. The report shall address changes to the Key Events and Milestones list and major problems of Work Items, to include negative float, and proposed corrective action. The report shall reflect the addition, deletion, or modification of Work Items. Completed Work Items need not be addressed.

3.11 The Contractor shall participate in review conferences at the 25, 50, and 75 percent points in the availability. Data from the most recent schedule revision shall be used at the review conferences. Review conferences shall be held within two (2) days of the weekly progress meeting or, subject to NSWCPD or authorized ordering activity and cognizant Supervising Authority approval, may be held simultaneously with the weekly progress meeting. The conferences will be scheduled at a time and place mutually agreeable to all parties. The Contractor shall:

3.11.1 Be prepared to discuss planned production manning versus actual production manning by total, trades, and subcontractors.

3.11.2 Identify known factors that may affect Key Events, Milestones and the contract completion. Provide recommended courses of action to resolve problem areas.

3.11.3 Provide NSWCPD or authorized ordering activity and the cognizant Supervising Authority with the status of open and inspect reports and be prepared to discuss possible impact of growth work in these items at the 25 percent review conference.

3.11.4 Provide NSWCPD or authorized ordering activity and the cognizant Supervising Authority with the following information for the 50 percent review conference:

3.11.4.1 A machinery reinstallation plan showing projected dates for installing the equipment on the foundation, hook-up of the equipment, and operational tests of the equipment.

3.11.4.2 A valve status list showing projected completion and reinstallation dates.

3.11.4.3 A list of items required for the next Key Event and Production Completion Date (PCD) that are not complete. Annotate those items on the list that may be in jeopardy of completing by the next Key Event and PCD.

3.11.5 Contractor shall provide NSWCPD or authorized ordering activity and the cognizant Supervising Authority with one legible copy, in approved transferrable media, of a comprehensive list of all items to be tested during sea trial operations and identify the method of accountability for transfer of the test operations to support the 75 percent review conference.

3.11.6 The Contractor shall revise and provide the following to include additions, deletions, modifications, actual start and finish dates, progress, and completions:

3.11.6.1 IPS at the Work Activity level

3.11.6.2 SOR

3.11.6.3 Gantt Chart

3.11.6.4 Critical Path Network

3.11.6.5 Manpower Management

3.12 The Contractor shall revise the Production Schedule weekly to reflect the addition, deletion, or modification of Work Items, and changes made by the Contractor for work packages. The Contractor shall submit the revised Production Schedule to NSWCPD or authorized ordering activity and the cognizant Supervising Authority one day prior to progress meeting.

3.13 The Contractor shall participate in a weekly progress meeting to be held at a time and place mutually agreeable to all parties for work packages. Weekly progress meeting participants shall be prepared to address critical path, controlling work and offer reasonable solutions to problems which may have impact on scheduled milestones or completion date. Interfaces between the Contractor and Ship's Force actions necessary to support Contractor testing and equipment operation schedule shall be discussed.

TEMPORARY SERVICES

3.14 Temporary services and support systems shall be installed, maintained, and inspected by the Contractor to meet the requirements of reference (DDD). Service lines running through hatches shall have quick disconnects installed.

3.15 The Contractor shall install identification tags on lines to indicate ship's name, hull number, location, WAF serial number, Contractors name and phone number, and purpose. For work performed at a Naval Shipyard, tags will be provided by the LMA to the Contractor by way of the ordering authority. The Contractor shall furnish tags for all work performed at locations other than a Naval Shipyard unless otherwise specified in the Task Order.

3.16 When the temporary service is no longer needed, it shall be disconnected and promptly removed from the job site. Any temporary service that is not in use and sits idle for more than five (5) business days shall Be disconnected and removed from the job site. All fuel gas hoses, defined as natural gas, acetylene, hydrogen, propylene, or Methylacetylene-Propadiene (MAPP), used for burning, cutting, brazing, or heating must meet the requirements for Grade T hoses per reference (EEE).

3.17 The Contractor shall conduct surveillances of Contractor installed temporary services at least once per week. When Contractor installed services are found that are either not routed properly or not tagged in accordance with the requirements of reference (DDD), it shall be corrected or removed by the Contractor from the job site within twenty-four (24) hours.

OCCUPATIONAL AND FIRE SAFETY

3.18 The Contractor shall comply with the requirements of references (F), (Q), (R), (UU), and (ZZ) to determine whether or not an explosive or other dangerous atmosphere exists in tanks, spaces, and associated piping, including adjacent tanks, spaces, and piping aboard the ship and control hot work and entry to those spaces to preclude damage to the ship or injury to personnel during the accomplishment of each Task Order.

3.19 Entry into confined spaces shall be detailed in the Memorandum of Agreement (MOA) established at the Task Order level. Contractor shall comply with host shipyard’s Confined Space Entry Program requirements.

3.20 Contractor shall post a copy of the Marine Chemist Certificate (MCC), Certified Industrial Hygienist’s test/inspection record, or Competent Person’s test/inspection record at each access to the affected space while work in the space is in progress. (CDRL A011)

3.21 Spaces that are determined to contain Immediately Dangerous to Life or Health (IDLH) atmospheres shall never be entered except for emergency rescue or for short duration for installation of ventilation equipment in accordance with references (F) & (UU). When entering IDLH spaces for the purpose of installing ventilation, notify NSWCPD or authorized ordering activity prior to entry. Notifications of rescue shall be made as soon as management becomes aware of such an event.

3.22 The Contractor shall provide fire extinguishing equipment as described in references (F), (UU), and (R) and shall provide trained fire watches, at all affected areas where hot work is being accomplished.

3.22.1 The program utilized to train fire watches shall be in accordance with the requirements of references (F) and (Q), and include steps to be taken by the fire watch and hot work operator prior to accomplishment of hot work, proper selection and use of fire extinguishing equipment and other safety equipment, relationship between the fire watch and hot work operator, proper fire reporting procedures and other sounding of fire alarms, and reporting of fires to the ship’s CASCON watch or Quarterdeck. A means of communicating between all fire watches and their corresponding hot workers shall be provided. This training shall include theory and practical (hands-on) fire suppression techniques. This training shall be provided to all newly assigned fire watches, with annual updates provided to personnel. Provide visible means of identifying trained fire watches, i.e., badge, sticker, vest, etc. The Contractor shall submit one legible copy, in approved transferrable media, of the training program when requested by NSWCPD or authorized ordering activity.

3.22.2 Each fire watch attending worker(s) accomplishing hot work shall be equipped with a fully charged and operable fire extinguisher, have immediate access and an unobstructed view of the affected hot work area to which they are assigned and shall remain at the job site for thirty (30) minutes from the time the hot work is completed unless the Contractor's Hot Work Supervisor surveys the affected work area and determines that there is no further fire hazard.

3.22.3 The fire watch shall not accomplish other duties while hot work is in progress. Where several workers are accomplishing hot work at one site, the fire watch shall have a clear view of and immediate access to each worker accomplishing hot work. No more than four (4) workers shall be attended by a single fire watch.

3.22.4 In cases in which hot material from hot work may involve more than one level, as in trunks, machinery spaces, and on scaffolding, a fire watch shall be stationed at each level unless positive means are available to prevent the spread or fall of hot material. In cases where hot work is to be accomplished on a bulkhead or deck, combustible material shall be removed from the vicinity of the hot work on the opposite side of the bulkhead, overhead, or deck and a fire watch shall be posted at each location. If multiple blind compartments are involved in any hot work job, fire watches shall be posted simultaneously in each blind area.

3.23 The Contractor shall comply with the firefighting and fire prevention requirements of reference (BBB) prior to hot work operations in or adjacent to areas containing ammunition or explosives. Hot work shall not be conducted during any logistics or maintenance movement of ammunition or explosives.

3.24 No hot work shall be performed without an operational general announcing system, i.e., Ship’s 1MC, or a documented communication strategy approved by NSWCPD or authorized ordering activity.

3.24.1 The Contractor shall provide a written notice for each job or separate area of hot work aboard ship. (CDRL A012)

3.24.2 The notice shall state a description of the work to be done, the specific location, to include compartment number, of the hot work, and compartments adjacent to decks, bulkheads, and similar structures upon which hot work is to be accomplished, the time hot work will commence, current gas-free status of the area (if required), the absence or existence of combustible material within 35-feet in any direction of the operation (or further, if affected by the operation), and if combustible material exists, what action shall be taken to protect the material from fire, the provision and assignment of a fire watch, and the affirmation that conditions at the work site (ventilation, temporary lighting, accesses) permit the fire watches to have a clear view of and immediate access to all areas included in the fire watch.

3.24.3 The notice shall affirm that a suitable, fully-charged fire extinguisher shall be available at the job site and provide for an inspection of the area 30 minutes after completion of the hot work or the cessation of hot work at the job site unless the Contractor's Hot Work Supervisor surveys the affected work area and determines that there is no further fire hazard as the final action to complete the notice.

3.24.4 The notice shall be signed by a Contractor supervisor specifically designated as responsible for coordination of the hot work and the fire watch requirement for each shift where hot work is being conducted.

3.24.5 One copy of each notice shall be submitted to NSWCPD or authorized ordering activity when requested and one copy to the Ship’s Commanding Officer's designated representative, and at a minimum, one copy of each notice shall also be conspicuously posted at the location where the hot work is being accomplished. The notice to the Ship’s Commanding Officer's designated representative shall precede the initiation of the actual hot work in order to permit the Ship’s Commanding Officer to designate a member of the crew to observe the operation, if desired.

3.24.6 Delivery of written notification of hot work planned will be specified at the task order level.

3.25 Contractor may use the local Navy Facilities’ hot work notification process if it meets or exceeds the requirements listed in this section.

3.26 Incidents involving interruption of production, which are beyond the control of the Contractor, that may result in performance impacts, shall be reported to NSWCPD or authorized ordering activity within two (2) hours of discovery. Within one (1) business day after discovery, the Contractor shall provide written notification for concurrence by NSWCPD or authorized ordering activity. The notification shall be submitted utilizing a Customer Response Form (CRF) (CDRL A013), or equivalent for review and concurrence. The notification shall identify the cause of delay with the name of the activity causing the delay, the names with labor categories of the Contractor’s personnel that are unable to work, and the resulting impact on performance. The Contractor shall develop and maintain a CRF log. The CRF log shall include, at a minimum, status, cross reference to applicable deficiency report, and applicable TWD. The Contractor shall provide NSWCPD or authorized ordering activity with updated CRF log for each active, awarded Task Order on a weekly basis. (CDRL A013)

3.27 The Contractor shall provide notification to the Contracting Officer for growth work within three (3) business days after discovery utilizing the Contractor Customer Response Form. The notification shall include the as found condition, proposed resolution, an Engineering assessment, rough order of magnitude (ROM), and an estimated timeline for execution of work. (CDRL A014)

PROJECT COMPLETION REQUIREMENTS

3.28 All work on nuclear ships must be in strict compliance with the requirements of reference (M).

3.29 The Contractor shall participate in the final acceptance/turnover of all work related systems between representatives of NSWCPD or authorized ordering activity, the cognizant Supervising Authority, the Task Originating Activity (e.g. LMA), and Ship’s Force. This requirement can be waived at the discretion of the LMA. The Contractor shall take for action all identified work discrepancies identified by the aforementioned. These work discrepancies shall be formally addressed and the Contractor shall provide a recommended plan of action within three (3) business days. The Contractor’s involvement is not complete until the final acceptance of identified work discrepancy is received from the originating activity.

3.30 The Contractor shall clean and repair/restore existing preservation system or prepare and re-preserve existing preservation system in accordance with references (CCC) and (FFF) for all coating systems disturbed during accomplishment of contracted work. Disturbed surfaces are defined as any surface that requires cleaning and/or painting due to existing paint finish being damaged in the accomplishment of work specified by the task order. The type and degree of surface preparation must be based on a detailed evaluation of the as arrived paint systems. In process and as arrived inspections must be performed by inspectors who have, at a minimum, successfully completed the NACE International Coating Inspector Program (CIP) Level 1 (or equivalent) in order to maintain quality control during paint operations. Wherever practicable and appropriate, touch-up painting must be used in lieu of complete repainting. Touch-up painting for cosmetic purposes is prohibited. Cosmetic painting is defined as painting for appearance purposes those surfaces where appearance does not affect the function of the coating.

3.31 The Contractor shall maintain certifications for accomplishing preservation operations to structural surfaces defined as critical coated areas per reference (FFF). The Contractor shall submit the qualification records when requested. (CDRL A008)

3.32 The Contractor shall record and maintain in-process preservation records on Quality Assurance (QA) Checklist Form Appendices as blasting, painting, nonskid, inspections, and tests are being accomplished as required per reference (FFF). The Contractor shall submit the completed preservation records when requested. (CDRL A008)

3.33 The Contractor shall record accomplishment of coating applications, as applicable, for submarines in drydock availabilities on NAVSEA Form 9997 in accordance with reference (GGG). The Contractor shall submit to NSWCPD or authorized ordering activity a minimum of five (5) days prior to the scheduled undocking for each Task Order, as applicable. (CDRL A008)

3.34 The responsibility for the Tag-out Process shall be in accordance with reference (J) of all necessary equipment/systems to accomplish installation/repair work.

3.35 For availabilities where reference (K) is invoked, the Contractor shall obtain Work Authorization Forms (WAF)/Tag-outs via the LMA.

3.36 For availabilities where reference (K) is not invoked the Contractor shall obtain WAF/Tag-outs prior to commencing work, during in- process work, and final close-out of Work Authorization Forms (WAF)/Tagouts in accordance with reference (L).

3.37 The Contractor shall maintain a copy of the authorized WAF with the applicable TWD until the work is completed per reference (L). The Contractor shall maintain a formal continuing training program in which training topics include reference (J). The Contractor shall maintain a formal system of tracking qualification of personnel on the Tag out User Manual. Tag-Out and WAF responsibilities shall be defined within each Task Order MOA.

PERSONNEL TRAINING, QUALIFICATIONS, AND RESPONSIBILITIES

3.38 Contractor shall have a formal Quality Assurance (QA) training program for all personnel involved with planning, performing, inspecting, certifying, and supervising controlled work as required by references (B) or (H). Contractor qualifications and records of training shall be maintained for the period of qualification and are subject to review or audit upon request by NSWCPD or authorized ordering activity or cognizant Supervising Authority (CDRL A015).

3.38.1 The Contractor shall perform annual SUBSAFE awareness training. Training shall include familiarization with SUBSAFE Program requirements and company procedures that implement or verify compliance with these requirements.

3.38.2 The Contractor shall maintain qualifications of personnel performing welding under this contract in accordance with reference (N) and (O).

3.38.3 The Contractor shall maintain copies of current qualifications to reference (P) for personnel performing and evaluating the results of non-destructive test.

3.38.4 The Contractor’s qualified Senior Quality Assurance Specialist (SQAS) shall, at a minimum, perform independent inspections of work performed under REC and certification of objective quality evidence (OQE) of work performed under Re-Entry Control (REC). The SQAS shall also perform surveillances and certification of OQE for Level I material manufacture. The SQAS shall maintain superior knowledge of all current REC and Level I requirements. These responsibilities shall not delegated or performed by a Junior Quality Assurance Specialist.

3.38.5 For expansion of qualification or provisional qualification request granted per reference (S), the Contractor shall provide a qualified QAS to perform independent inspections of work performed on systems/components worked under expansion of qualification.

3.39 The Contractor shall provide initial and annual update training for…