SOW - sUAS Multi-use Training Facility.docx

STATEMENT OF WORK

sUAS Multi-use Training Facility

1. Project Background

a. The James J. Rowley Training Center (JJRTC) is the primary training facility for the United States Secret Service (USSS). The campus is located at 9200 Powder Mill Road in Laurel, Maryland on approximately 490 acres. The United States Secret Service, James J. Rowley Training Center (JJRTC) is the main training facility for USSS personnel. The facility consists of multiple buildings housing classrooms and conference rooms. JJRTC must provide the best training environment to USSS law enforcement agents, officers and civilian support personnel.

2. Project Description

a. The purpose of this project is to design and construct a climate controlled Multi-use Training Facility allowing year-round training and certifications of the Small Unmanned Aircraft Systems (sUAS) pilots.

b. Period of Performance - The period of performance for this requirement is 260 calendar days from date of ‘Notice to Proceed’ (NTP).

c. As a minimum, the following guidelines shall apply:

i. The manufacturers full material and equipment warranty shall be extended to the USSS and will not begin until project is finalized and closed.

ii. Use only high-quality commercial grade materials and sealants.

iii. The Contractor shall follow all applicable local, state, and federal building regulations.

iv. Remove and sustainably dispose of all debris and unsalvageable materials from the Campus per the applicable regulations.

v. All installations shall follow the manufacturer’s requirements & recommendations.

vi. All work is turn-key.

vii. Verify that the necessary power requirements exist prior to work start.

viii. The contractor shall provide all labor, personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to meet the requirements established in the statement of work.

3. Scope / Purpose & Objective

a. The contractor is to provide a minimum of 9,000 sq/ft of usable, under roof training structure. This structure is to be climatized by 3 phase HVAC systems for heating purposes to ensure that a sustainable temperature range of up to 74 degrees F is achievable in any season. All HVAC equipment is to be located on concrete pads and minimum 1’ concrete edge to extend beyond equipment on all sides. The HVAC System shall have local controls as well as an HMI system connecting all controls to the Eytchison BMS system using Honeywell N-4, Niagara building automation system. The contractor is to provide control graphics for the BMS HVAC system. The foundation of the structure should be designed to extend to local frost depth criteria and withstand local and international building code snow loads. Gravel pad shall be nuclear density tested and achieve 95% of maximum dry density per the standard proctor (ASTM D698). The subgrade for the Structure location shall also be tested prior to base material being placed. The structural framing should also be designed to withstand all Local and International Building codes. The interior center usable flying height is to be 30’5” minimum with the sidewall usable flying height is to be 15’4” minimum (the taper to the building is to not exceed the current YURT slope/gradual drop). Lights, HVAC, electrical and all other obstructions should be designed to not interfere with these flying height restrictions. Interior building flooring it to be Mega-deck high density polyethylene floor mats. All preparation, base material and hardware are to be included. Contractor is to provide 3 phases 480-volt power to the structure and coordinate any necessary upgrades with the local electrical utility. All exterior electrical boxes are to be Nema 4x and provide sufficient capacity for future growth. LED lighting is to be installed to provide even lighting without shadowing throughout the structure and installed not to hinder the flight requirements mentioned previously. Lighting is to be daylight brightness with minimum LUX rating of 500. Lights are to be dimmable and dimmable switches are to be located at every door for light operation. Electrical panels are to be Square D minimum 30 slots. Electrical outlets 110v single phase are to be evenly spaced every 15’ on each side of the structure 4 separate circuits ran in EMT. Structure is to have gable end panels with an operational 18’W x 18’T commercial grade insulated motorized door with industrial 3 phase motor on one end. Garage door is to seal on the concrete foundation. Two, 36” x 80” man doors are to be installed with panic hardware and locking handles (keyed to USSS requirements), locations designated by USSS during design. Contractor is to provide all materials, labor, design and execution to complete a turnkey structure for the sUAS division. All materials to be hauled offsite.

TENSIONED COVER SYSTEM

-All fabric components are Berry Compliant and manufactured using 22oz Vinyl laminated fabric -Color: White -All welds are Radio Frequency welded to provide the highest strength seal -Each cover panel connects to the arches of the shelter securely utilizing a Keder system -Cover panels are 12’6” wide to allow for easy handling during installation -Fabric is secured to the perimeter of the LAMS creating a barrier for intrusion

b. Option 1 Specific Inclusions:

i. Grading and improvements to construct 750’L x 10’W gravel access road on top of existing path.

ii. Perimeter foundation drainage

iii. Removal of up to 8” topsoil at building site

iv. Install 12” thick gravel parking lot 80’ X 95’

c. Option 2 specific Inclusions:

i. Grading improvements to construct an 18’W gravel access road from Observation Tower Road to Structure garage door.

ii. Clearing and grubbing forested area to extend 30’ in all directions beyond the structure include offsite reforestation.

iii. Removal of up to 8” topsoil at building site

iv. Install 12” thick gravel parking lot 40’ x Width of the building

4. DELIVERABLES

Contractor shall engage the appropriate technical specialist(s) in consultation with the USSS to review the documents provided.

The Contractor shall provide drawings for all designs.

The contractor shall provide a cost breakdown for all work associated with this contract.

Administrative Project Requirements A. Safety Requirements

1. Health and Safety Standards: The facilities, systems, and equipment design standards of the Occupational Safety and Health Act, Code of Federal Regulations, Title 29, Chapter XVII, Parts 1910 and 1926 as applicable will be incorporated by the Architect-Engineer into all engineering design and analyses furnished pursuant to this contract. Any problems in incorporating these standards due to conflicts with other technical criteria will be promptly submitted to the Safety, Health and Environmental Programs Division and Contracting Officer for decision.

2. Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA): Before initiation of any work, the Contractor shall develop and submit to the Safety, Health and Environmental Programs Division and COR for acceptance, prior to a comprehensive site specific Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA), in accordance with the EM-385-1-1, U.S. Army Corps of Engineer Safety and Health Requirements Manual (latest edition at time of solicitation on website): http://www.usace.army.mil/SafetyandOccupationalHealth.aspx).

3. Site Safety and Health: The Contractor shall comply with FAR 52.236-13 and all site/safety/health/ environmental/personal protection and pedestrian/vehicular traffic control plans. The APP and AHA shall comply with Occupational Safety & Health Administration (OSHA) rules/regulations/laws, Corps of Engineers Safety and Health Requirements EM 385-1-1, Federal Highway Administration (FHWA) standards/recommendations (if applicable), Uniform Federal Accessibility Standards (UFAS), Architectural Barriers Act (ABA) and all other laws, codes, rules, regulations, executive orders, Authority Having Jurisdiction (AHJ) and guidelines applicable or associated with the type of work required under this contract prior to the start of on-site work. In the event of conflict between any requirements the more stringent requirement shall apply.

4. Other Government Contractor’s Construction Zone: In the event the Contractor’s activities requires them to traverse into an Other Government Contractor’s (OGC) construction zone, the Contractor and their subcontractors shall be responsible for participating in the OGC’s safety training program.

5. First Response Coordinator for Emergency Services: The Contractor’s Site Safety and Health Officer (SSHO) shall ensure that all of their employees, including subcontractors, are aware that for emergencies inside the campus are to call 911. All injuries or incidents shall be reported to the COR and Government Safety Representative within one hour of the occurrence. The Contractor is required to use the USACE ENG 3394 Accident Reporting Form and submit within 5 business days of an accident/incident.

B. Code Requirements: The Contractor shall ensure they comply with all regulations, and codes. The contractor is responsible for obtaining all permits necessary to perform the site preparation and installation of the building.

C. Demolition and Construction Requirements

1. Start of Demolition or Construction: The Contractor shall coordinate with Government at least 2 weeks prior to the start of any construction activities. All applicable plans, permits, prerequisite submittals, and safety considerations shall be submitted and accepted prior to any construction.

2. Impacts to Property Owners: Contractor is responsible for obtaining permissions and notifications to owners and as needed, adjacent property owners.

a. Reporting Damage to the Government: The Contractor must contact the COR immediately in the event the Contractor’s construction activity causes damage. If the incident occurs during off-hours, the Contractor shall notify the COR as soon as normal hours resume.

b. In the event of an unscheduled outage or Contractor caused system, equipment or component failure during the construction project, the Contractor shall furnish all necessary labor, material, supplemental equipment and all necessary system equipment to repair, support, or mitigate the affected system immediately upon notification. The Site’s mission shall be supported at all times with no exceptions and at no cost to the Government.

c. The Government reserves the right to deny, delay, reschedule or postpone requests or establish schedules based on the best interest of the Government to include, but not limited to; resource availability, concurrent requirements, occupant/activity impacts and any other factor requiring consideration for specific requests.

d. Time that may be lost because of submitting an outage late, or not having provided proper documentation, information, or research, shall be the sole responsibility of the Contractor. The Contractor shall provide all resources required to ensure the outage/assistance process does not impact the schedule.

3. Perimeter Barrier and Secured Entry: The Contractor shall provide and maintain a secure physical barrier around the perimeter of the worksite for the duration of the construction project. During all activities, the Contractor shall protect finished work along access routes into and out of the construction zone from damage. The Contractor shall be responsible to keep all project spaces secure from unauthorized entry.

4. Signage: The Contractor shall provide and maintain appropriate signage at all times. All proper signage shall be in place prior to the start of any work, and shall be maintained at all times. Signage shall include but is not limited to: Construction Zones, Danger Areas, Closed Areas, Traffic Control, etc.

5. Contractor Field Office: The Contractor may set up a field office with coordination with the land owner. The Contractor is responsible for furnishing and providing utilities

6. Noise Restrictions: Weekend/holiday work shall be coordinated with land owner and approved by the COR. Additionally, the COR may direct the Contractor to reschedule work that is producing noise levels that are found to interrupt tenant functions.

7. On-Site Drawings and Permits: A signed and stamped set of the most current accepted drawings and all approved permits shall be always available on the project site. This drawing set shall be maintained as the redline drawings onsite during construction. Failure to do so may result in withholding monthly progress payments or retainage. The DOR and QCM shall initial for accuracy all redlines sets prior to each monthly requisition for payment.

8. Egress Routes: The Contractor shall provide a detailed plan for construction phasing and safe egress routes if contract is located in a public location which impedes traffic flow or pedestrian travel. For areas of work where traffic flow or pedestrian safety is altered or endangered, the Contractor shall submit a temporary traffic control plan to include signage for Government review and acceptance prior to mobilization.

D. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining and maintaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs because of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

1. Compliance with Environmental, Safety and Health Programs: Contractor must comply with all applicable federal, state and departmental environmental, safety and health directives.

2. FAR Permits and Responsibilities Clause: This section is in addition to the requirements in FAR 52.236-7, “Permits and Responsibilities,” and does not relieve the Contractor of any responsibilities under FAR 52.236-7. In the event of a conflict between this clause and FAR 52.236-7, this section shall prevail.

E. Project Schedule and Invoice Failure of the Contractor to comply with any of the requirements listed herein shall be grounds for the Government to determine whether the Contractor is executing the work with sufficient diligence to ensure completion within the time specified in the contract. In accordance with the FAR upon such determination, the Government may implement retainage of a portion of the progress payments and may ultimately terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

1. Initial Schedule: The Contractor shall submit a preliminary schedule showing the planned activities for the first 30 calendar days. Once accepted, the cost loading will be the approved schedule of values for invoicing during the project.

2. Cost Loaded Baseline Schedule (CLBS): Prior to submitting the first invoice, the Contractor shall submit a cost loaded summary schedule by task.

3. Integrated Project Schedule (IPS): The Contractor shall submit a complete project schedule which shows the sequence in which the Contractor proposes to perform all contractual aspects of the work and includes the dates on which the Contractor projects starting and completing all activities.

a. The schedule interval shall extend from the NTP date, through the Period of Performance, and shall conclude on the required Contract Completion Date.

4. Float: Float available in the schedule, at any time, shall not be considered for the exclusive use of either the Government or the Contractor.

5. Revised Schedule of Values/Cost Loaded Baseline Schedule: A revised CLBS (re-baseline) shall be submitted for Government review and acceptance as a result of contract modification, to incorporate a recovery schedule, to provide summary level break-down detail, or anytime the Contractor foresees future obstacles/delays which will require a change to the work sequence or duration to complete the project on time.

a. Contract Modifications: When notified by the Government of a contract modification, the Contractor shall submit a revised CLBS for Government review and acceptance.

6. Pencil Copy: The Contractor shall provide a pencil copy of their pay application (AIA Forms G702/G703) to the COR on the last day of each month. The pencil copy shall include:

a. Proposed changes to AIA Forms G702 and G703. The changes shall be reflective of approved materials stored on site and work performed during the update period and shall include percentages of completion for each activity, actual start and actual finish. The pencil copy will be sorted by Activity ID and grouped as mutually agreed, to reflect the project phasing and area codes.

7. Monthly Pay Application Packages: The monthly progress schedule package shall contain an updated schedule, schedule narrative, and invoice (based on the accepted pencil copy).

a. The monthly progress schedule shall reflect all design and construction activities through the last day of the calendar month and shall include actual percentage complete, actual start date, and actual finish date for each activity.

b. Invoice: Should be in the same format (AIA Forms G702/G703) as the pencil copy. Upon Government Acceptance of the monthly pay application package, the Contractor shall submit their invoice into IPP. Invoices submitted into IPP with unresolved issues from the pencil copy or with an unaccepted monthly schedule update package may be rejected by the Government.

8. Schedule Impacts/Delays

a. Government Caused Delays: The Contractor shall notify the Government within 48 hours of a Government delay. This notification must include a narrative of the delay type and a schedule analysis showing an impact to the Contractor’s schedule.

b. Work Stoppages for Government Convenience: The Contractor shall build days of float into every project schedule to account for Government induced work stoppages. For construction durations of 90 days or less, the Contractor shall include 3 days of float; for construction durations of 90-120 days, the Contractor shall provide 5 days of float; for construction durations of 120+ days the Contractor shall include 7 days of float.

c. Holiday Impacts: The Government will not accept any submissions for review, nor allow any design review meetings, from December 22 through January 02. If any part of a Government review falls between these dates, the Government review time shall be extended to reflect the holiday impact period.

d. Weather Delays: The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor's IPS shall reflect the following anticipated adverse weather delays for weather dependent activities for any exterior projects. Interior projects should include weather delays from November – March to account for possible Site closures due to inclement weather.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORK DAYS BASED ON FIVE DAY WORKWEEK

e. Work Stoppage for Weather: The Contractor shall plan for work stoppage due to weather delays which may occur during the project. In order for the Government to award a time extension, the following conditions shall be satisfied:

i. The weather experienced at the project site during the contract period must be found to be unusually severe. That is, more severe than the adverse weather anticipated for the project location during any given month.

ii. The unusually severe weather must cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

iii. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor's scheduled workday. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated above, the Government will convert qualifying delays to calendar days, giving full consideration for equivalent fair weather workdays, and issue a modification in accordance with the FAR.

F. Project Transition: Listed below are contractual documents required for the project transition, including timeframe requirements. These submittals shall be shown on the Integrated Project Schedule.

a. Warranty Information

i. A list of points of contact for warranty issues with contact information and specific areas of coverage shall be provided including the general Contractor and all of the main subs, mechanical, electrical, plumbing, architectural, etc. A one-year warranty is required for all work/equipment incorporated into the Project, as well as work or modifications made to existing conditions, systems, and equipment including security equipment. The general Contractor and main subcontractor(s) shall provide separate, signed letters confirming the Contract will provide the required warranty. Letters shall include warranty start and end dates and specific area of warranty coverage. Extended warranties shall include the specification section to which they apply. Extended warranties are in addition to and do not replace the Contractor’s warranty under this provision and applicable regulations.

ii. The Contractor shall maintain current record drawings and documentation to reflect any changes made as the result of warranty item resolution. In the event of a warranty item resulting in a design change, the Contractor shall record it in their As-Builts and submit the revised package.

2. Required After Construction Completion: Failure to have the applicable documents submitted within one week after construction completion may result in withholding project payments until the following submittals are submitted and accepted (PDF and source files, as applicable):

3. Required By Contract Completion: Final payment will not be made until the following documents are received (PDF and source files, as applicable):

i. Adobe Acrobat: Provide a full set of drawings in most current version of Adobe Acrobat (PDF).

ii. Reflect revisions for all Construction Document deliverables throughout the duration of the project.

G. Project Kickoff Meeting: After award of the contract, the Contractor shall meet with the Contracting Officer and/or designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning project administration.

H. Progress Meetings

1. Weekly Progress Meetings: The Contractor shall meet weekly or biweekly with the Government for the purpose of jointly reviewing the actual progress on the project and discussing any ongoing or upcoming impacts to critical path activities. The Government shall lead the progress meeting. The meeting shall address the status of Design, Outages, Contractual Issues, Safety, RFI’s, RFP’s, Quality Control, Submittals, and Project Schedule. Required attendees from the Contractor include the Project Manager. Once the construction phase of the project begins, the Site Superintendent, Site Safety and Health Officer and the QC Manager shall be required to attend these meetings.

2. Meeting Agenda: The Contractor shall submit the following to the Government 24 hours in advance of the progress meeting:

a. The agenda, with notes from the previous week’s meeting

b. A schedule reflecting a 4-week look ahead, a 1-week look back and the critical path in P6 format.

3. Weekly Progress Meeting Minutes: The Contractor shall be responsible for maintaining minutes for these meetings. The minutes shall include all pertinent information discussed, resolution dates on all open items and identify responsible parties. The minutes shall be sent to the COR for review, comment and acceptance within 24 hours after the meeting. Government review period is 48 hours. The Contractor shall amend the meeting minutes with any comments provided by COR. Final version of meeting minutes shall be submitted for record at least 48 hours in advance of the next progress meeting.

4. Project Manager: The Project Manager shall have 20-years of experience in the museum industry. The Project Manager will have overall responsibility for the contract. The Project Manager shall be responsible for the execution and coordination of all administration, design, quality control, safety, and construction of the contract. The Project Manager shall be responsible so that the controls and procedures in place are followed to eliminate conflicts, errors and omissions, and for ensuring that all technical requirements are met and adhered to. This individual shall serve as the single Point of Contact (POC) and liaison between the CO and the Contractor. The Project Manager shall have documented experience in the management of design/build and/or design/bid/build construction contracts.

5. Designer of Record: The Senior designer shall have 20-years of experience with extensive background in designing museum exhibits and displays.

6. Quality Control Manager: The Contractor shall designate a Quality Control Manager (QCM) who is responsible for ensuring the project is constructed in accordance with the established standards. The QCM role includes direct oversight and review of the entire documentation and physical inspection phase of the construction process and working with other key personnel (e.g.: Project Managers, Superintendents, etc.) to produce and document a quality product. The QCM shall report to an officer of the firm for the Prime Contractor and shall not be subordinate to the Project Superintendent or the Project Manager. The Contractor’s Quality Control Manager shall review and certify dually with the DOR that all submittals meet the specifications of the contract. Construction Quality Control Manager shall have independent authority to stop work and authorize correction of quality-related construction issues.

7. Site Safety Health Officer (SSHO): The Contractor shall designate an SSHO that has overall responsibility for safety. The SSHO shall be responsible for managing, implementing and enforcing the Contractor’s Safety and Health Program in accordance with the accepted APP. The SSHO shall meet the requirements of EM 385-1-1. The SSHO shall report to an officer of the Prime Contractor and shall not be subordinate to the Project Superintendent or the Project Manager. The SSHO shall have independent authority to stop work and authorize correction of safety-related construction issues.

8. Site Superintendent: The Contractor shall designate a Site Superintendent that has overall responsibility for the day-to-day construction functions required for this contract. The Site Superintendent shall have proven experience in the management/coordination of a construction project.

9. The Contractor Officer shall be notified prior to any changes in Key Personnel. Government approval will be required for all personnel and replacements.

10. Dual Roles for Key Personnel: Dual roles between Key Personnel shall be allowed. The individual must meet the requirements for each position.

11. Superintendent, QCM and SSHO must always maintain a physical presence on the construction site when construction is underway. Construction activities are defined in the EM 385-1-1.

I. Security Requirements:

1. All employees, including design consultants, subcontractors and suppliers are required to comply with JJRTC security requirements. Comply with the following

a. All contactor personnel requesting access to JJRTC must be a U.S. citizen.

b. The contractor shall submit a completed SSF 3237 – U.S. Secret Service Facility Access Request for each person requiring access to the RTC a minimum of 5 working days before access is required. Non-US born applicants must provide a copy of their naturalization certificate with their completed form.

c. The contractor must maintain a current list of employees that have been submitted for access per the paragraph above. The list will include date of SSF 3237 submission, employee name, employee phone number, job title, company name, company address, and status of review (submitted, approved, or denied).

d. This project is unclassified; however, the contractor and affiliates shall not disclose any information concerning any aspect of this contract without prior written approval of the Contracting Officer’s Representative (COR).

e. Duplication or disclosure of the data and other information to which the contractor shall have access because of this contract is prohibited. The contractor and its subcontractors, agree not to disclose said data, any interpretations and/or translations thereof, or data derivative there from, to unauthorized parties in contravention of these provisions, without the prior written approval of the COR.

f. All photography requirements shall be coordinated with the COR. Photographs may only be taken for the purpose of documenting existing conditions, project progress, and project completion. Taking pictures of USSS personnel, facilities, or areas that are not associated with the scope of the contract is strictly prohibited.

g. Posting to social media any information pertaining to this project is strictly prohibited.

h. Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the AE to immediate termination for default.

i. Operations Security (OPSEC): The Contractor will comply with those OPSEC measures which may be required by the Government to protect and control indicators that give an insight into operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage or released to the public. Information should only be released to authorized personnel on a “need to know” basis. Additionally, Contractors will not discuss information about the US Secret Service to reporters, radio stations or any person who does not have an official “need to know.”

2. The highest classification involved in the performance of this contract is FOUO.

3. Contractor Entry: All containers, equipment and hand carried items brought into or removed from the facility is subject to inspection by the USSS for the presence of potential security threat or hazardous items

4. Prohibited Items: Contract employees shall comply with the facility security policy prohibiting weapons, including but not limited to, firearms, pellet guns, bows, arrows, explosives, martial arts weapons, all forms or derivatives of pepper spray (Oleoresin Capsicum), and knives with blades in excess of 2.5 inches. Narcotic drugs, syringes, and drug paraphernalia, except prescribed medication, or medicine included as medical supplies. Alcoholic beverages (except for sealed containers stored in personal vehicles).

5. Denial of Entry: The Government reserves the right to terminate the entry of any Contractor employee upon disclosure of information which indicates the individual’s continued entry to the Site is not in the best interest of national security. The violation of or deviation from the established security procedures by Contractor employees shall also result in denial of entry.

6. Security Related Delays: The Government is not responsible for delays caused by non-compliance with these instructions. The Contractor is similarly responsible for any delays caused by employees who report to work without their badge to include any delays encountered by an employee in gaining entrance to an area with a visitors badge or in the reissuing of a lost or damaged badge.

7. Security Education: The Contractor shall ensure contract (design and construction) employees understand the security requirements and are given security briefings annually as required by the Site Security Office.

8. Operations Security (OPSEC): The Contractor shall comply with those OPSEC measures required by the Government to protect and control indicators that give an insight into military operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage or released to the public. Information should only be released to authorized personnel on a “need to know” basis. Additionally, Contractors will not discuss information about USSS to reporters, radio stations or any person who does not have an official “need to know”!

J. Changes to the Contract

1. Differing Site Conditions:

a. The Contractor shall promptly (no later than 48 hours of the encounter), and before the conditions are disturbed, give written notice to the CO of the differing site condition. Within 7 calendar days of notification to the CO, the Contractor shall submit a proposed solution with the cost and impact on the approved Baseline Schedule (or current schedule if Baseline not approved). Within 48 hours of the completion of work resolving the differing site condition, the Contractor shall notify the CO that the issue has been corrected.

b. All approved changes will be authorized by the CO in writing prior to the start of work. Notice of a differing site condition through the RFI process will not be accepted as official notification.

2. Unsolicited Proposals: If the Contractor identifies any work activities in the field that are outside of the contract requirements but believes that the inclusion of these items into their awarded Contractor would serve in the Government’s best interest, the Contractor shall submit a work plan, describing the proposed RFP, cost estimate, and timeframe analysis to the CO for Government consideration. The Government is in no way obligated to proceed with any proposed changes to the requirements of the contract provided in the unsolicited proposal.

3. Potential Change Order (PCO) Proposals: The Contractor shall submit any RFIs regarding the Request for Proposal (RFP) within 7 calendar days. A PCO Proposal for the RFP is due 21 calendar days after receipt of the RFP. This proposal must contain a cost, with a full breakdown to support the amount requested, along with a critical path analysis to support any request for additional days. No work shall start without a written change order provided by the Contracting Officer. The Contractor shall not stop any work activities or slow ongoing process due to knowledge of an upcoming change without the direction of the CO. Any delays that occur due to the knowledge of a change will be at the expense of the Contractor.

4. Government Caused Delays: The Contractor shall notify the CO within 48 hours of a perceived Government delay. This notification must include a narrative of the delay type and a schedule analysis showing an impact to the Contractor’s critical path from the approved baseline or initial schedule.

5. Changes to the Baseline Schedule: Once the Baseline schedule has been approved, the Contractor shall not make any changes, other than percent complete, actual start and finish dates and logic change required to correct works progressing out of sequence. All other changes must be requested and agreed to in writing by the Government prior to inclusion in the schedule. These additional agreed to changes shall also be documented and identified through the use of a schedule code which identifies the type of change and date the change was made.

6. Unforeseen Conditions: The Contractor shall take no action with regards to the unforeseen condition without written guidance from the CO. If the unforeseen condition creates an emergency or life safety condition, the Contractor shall take action to mitigate the emergency or life safety condition while the Government is being notified.

a. The Contractor shall report the following, in detail, to the CO within 48 hours of identifying the unforeseen condition:

i. Description of the condition and impact the condition has/will have on the project requirements.

If a utility is involved, include whether the system is live or abandoned and protect the utility from damage that may be caused by ongoing construction.

ii. Impacts to the project schedule (probable or actual)

iii. Plan of action for correction of the unforeseen

iv. Costs associated with the corrective plan (can initially be submitted as a “Not to exceed” amount).

v. A list of assistance required to finalize full impacts to the contract requirements. This should include, but is not limited to:

a) Determining whether a utility system is live, critical or requires special handling

b) Tracing the route of a utility system and/or determining where the utility could be cut and capped.

c) Gaining access into spaces to investigate the unforeseen condition impacts.

b. The Contractor shall provide a full report with schedule and cost impacts, as well as a developed resolution to the condition within 14 days of the original report.

K. Definitions

1. Coordinate: The term "coordinate" means "to cooperate with related subcontractors Contractor, as well as Site personnel in order to furnish and install all connections/systems in correct sequence, size and location to create a complete system ready for intended use."

2. Verify: The term "verify" means "to measure, investigate, review, test, check the accuracy or correctness of and prove by demonstration, evidence, or testimony the location, size, dimension and condition of an item."

3. Furnish: The term "furnish" is used to mean "supply and deliver to the project site, and making ready for unloading, unpacking, assembly, installation and similar operations."

4. Install: The term "install" is used to describe operations at the project site including the actual "unloading, unpacking, assembly, erected, placing, anchoring, applying, working to dimension, finishing, curing, performing, coordinating with all parties as required, protecting, cleaning, and similar activities".

5. Provide: The term "provide" means "to design, furnish and install, complete and ready for the intended use.

image1.png image10.png