SOW - Stillwell Fences.DOC

STATEMENT OF WORK

PERFORMANCE/CONSTRUCTION ONLY

OPTION 1

Table of Contents

9.2 ASBESTOS AND LEAD-BASED PAINT (LBP) COMPLIANCE REQUIREMETNS…………. .10

1.0 GENERAL INFORMATION

1.1 LEVEL OF CONSTRUCTION

A) This project is for the performance and construction of facilities defined as Permanent Construction per UFC 1-200-01, paragraph 1-3.2.

1.2 PROJECT SCOPE

A) The project scope consists of, but is not limited to, providing all field investigations, surveys, plan, labor, supervision, materials, equipment, supplies, transportation, third-party services, and other work necessary to performance and execute construction work defined in this Statement of Work and the attached documents. The work includes all necessary finishing work to provide the Government with a final product that is fully functional and leaves no areas of the facility that appear incomplete or unfinished.

B) Contractor supplied paints and coatings on this project must comply with SECTION 09 90 00, Paints and Coatings.

C) The Contractor may be required to conduct additional asbestos and LBP testing to comply with US federal requirements. For detailed information, see the sections on REGULATED BUILDING MATERIALS and ENVIRONMENTAL COMPLIANCE CRITERIA.

1.3 PROJECT SUMMARY

A) This project replaces fences approximate 2,675 Linear feet (LF) at Stilwell, Military Family Housing (MFH), Kadena Air Base, Okinawa, Japan. This project shall consist of but not be limited to providing plan, labor, materials, equipment, supplies, transportation and performing all work necessary to provide new fences. includes site preparation, removal, excavation, backfill, compaction, grounds restoration, removal, discarding, installation of fences and safety rails, concrete foundation, hot dip galvanized chain link fencing, steel or concrete posts, and hydroseeding or sod.

B) Contractor shall complete the project in accordance with the approved specifications. Contractor shall accomplish the work in conformance with current codes and regulations, not specifically stated elsewhere in this project statement of work (SOW) to provide a complete and useable facility upon completion. Sustainable principles, to include life cycle cost-effective practices, will be integrated into the development, and construction of the project in accordance with UFC 1-200-02.

C) The Contractor shall determine the best technical design solution in conformance with current regulations, not specifically stated elsewhere in this project statement of work to provide a complete and usable facility upon completion.

1.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM): 1) None.

2.0 SITE CONDITIONS

2.1 WORK SITE LOCATION

A) See attached site map: Attachment 1.1 B) Facility Number Listing: see SOW page 12 C) Affected facilities / infrastructure: NONE

2.2 AS-BUILT DRAWINGS:

A) See attached drawings as a reference: Attachment 1.4

1) The Government bears no responsibility for the accuracy or completeness of these drawings. Contractors shall conduct field investigations of the affected facility to ascertain the actual existing conditions prior work. The Contractor is solely responsible for any errors, omissions, delays, or additional costs attributed to the failure to do so.

2.3 REGULATED BUILDING MATERIALS

A) Asbestos Containing Material/Lead Based Paint (ACM/LBP)

1) The Government has provided all existing asbestos and LBP records in the attachments. The Contractor may be required to conduct additional sampling. See SEC 9.0 for additional detail.

2.4 OCCUPANCY OF PREMISES

A) The building or quarter will be occupied or unoccupied during the construction phase. However, the building will be occupied by the housing residents during the construction.

B) The Contractor shall Coordinate with the project manager and DET 2 OL-B for access to the work areas.

2.5 USE OF LATRINE AND UTILITIES

A) Latrine is not available in the building/work area. The Contractor shall be responsible for providing latrines for his personnel. Location of the latrine(s) will be designated and approved by the Contracting Officer (CO). Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project.

3.0 PROJECT PHASING & SCHEDULE

3.1 PERIOD OF PERFORMANCE (POP)

A. The POP allowed on this contract is detailed below. The Contractor shall be required to complete the entire work, ready for use and returned to the User, on the Construction Completion Date (CCD). This includes material submittals, government reviews, material procurement, unfavorable weather, and construction time. The time for completion shall include final clean-up of the premises.

B. Completion of Work: The contractor is required to complete all the work within the scheduled POP of by itself 163 or with basic plus option 103 calendar days, which begins on the date the contractor received Notice-To-Proceed (NTP).

a. Schedule: The contractor shall coordinate and setup a pre-construction conference with the government within fourteen (14) calendar days of receiving the Notice of Award (NoA). If there are no issues as identified during the meeting, the Contracting Officer (CO) shall issue the NTP.

b. The contractor shall prepare meeting minutes summarizing all parties’ comments and submit to Contracting Office within five business days after each meeting.

C. Construction Schedule: The POP includes by itself 163 or with basic plus option 103 calendar days of construction as describe below matric.

· Quality Control (QC) meetings with the stakeholders to present work progress, summaries, issues, and impacts to the construction.

· QC/construction update meetings shall occur once a month if deemed necessary.

· Separate meetings to discuss specific work components and issues, as well as the typical 3 phase control inspections, shall occur for each definable feature of work (DFOW) and apart from the regularly scheduled construction update meetings, unless the government directs the contractor to combine multiple requested meetings into one.

BY itself PoP is 163 days

Total Performance Time

Basic plus Option = 133 + 103 = 236 days

Total Performance Time

· Weather Delays (severe weather conditions which prevent or inhibit performance of the Work): Within 48 hours of an affected (weather delay), contractor will provide written request for contract extension for the number of days to 18 CONS/PKC.

D. For each Option awarded/TO with this project the following construction schedule (days) will be added to the Basic Schedule in Para 5.3:

Total Performance Time

Note 1: Option Awards of TO: additional 14 days will be added for design preparation and submittals.

Note 2: Calculation for additional “Unfavorable Weather”: For every 1,000 LF per project of the total “Construction Site Work” time incurred by each awarded option (see special note 1), the contract will gain 1 additional calendar day for “Unfavorable Weather”.

Note 3: Calculation for additional “Construction Site Work” will be the total number of option project awarded x 40 LF/day = total calendar days E. Contractor may request to start work on other proposed preparatory work such as mobilization and survey of existing conditions.

3.2 NOTICE TO PROCEED

A) Day one of the POP is the day the Contracting Officer issues the Notice to Proceed (NTP) for the start work (survey, construction, others). The Contractor shall begin performance within five (5) calendar days after receiving the Noticed to Proceed (NTP) and shall submit a Project Schedule before on-site construction time. Updates shall be submitted as necessary until project completion. The Contractor shall determine the most efficient work plan to minimize inconvenience to the User.

3.3 CLOSE-OUT

A) All requirements of this contract including the submission and Government review of all documents, resolution of any issues, material acquisition, on-site construction work, site clean-up, submittal of contract close-out documents, and return of the facility, ready for use, must be completed by the last day of the POP.

4.0 CONSTRUCTION

4.1 PRE-CONSTRUCTION CONFERENCE

A) The Contractor shall schedule a pre-construction conference with the CO.

B) The Pre-Construction Conference will include the agenda item: Confirm Construction Phasing Plan. The Contractor will provide a detailed schedule with updated dates for the Phasing outlined in 3.7 for discussion and concurrence.

C) Existing furniture and equipment to be affected during construction shall be moved and reinstall by the Contractor. The Contractor shall provide a container to store the furniture and equipment.

4.2 CONSTRUCTION SCHEDULE: SEE SECTION 3.0 FOR MORE DETAIL

4.3 WORKING HOURS AND DAYS

A) Follow the working hours and days listed below.

B) Work outside of normal hours or days is prohibited without written approval of the CO.

C) Contractor to perform site work between 0800 to 1730 hours, Monday through Saturday, excluding US federal holidays.

4.4 FEDERAL HOLIDAYS

A) Official US federal holidays are listed at www.opm.gov. Confirm presently observed US federal holidays at the link below. Select the “2025” or the current year tab for dates:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2025

4.5 WEATHER DELAYS

A) The Contractor shall provide a weather delay request within 10 days of unfavorable weather that caused the work delay per Federal Acquisition Regulations (FAR) 52.249-10(b)(2).

4.6 START WORK NOTIFICATION

A) No less than 14 days prior to the start of on-site work, the Contractor shall inform the CO and CE PM in writing of their intended start date. The Contractor must have a fully coordinated the Work Clearance Request (AF Form 103) and have received approval of the Environmental Protection Plan (EPP) prior to being authorized to start on-site work.

B) Comply with AF Form 103 required by the CO and PM.

C) See Section 01 57 19.01 30, TEMPORARY ENVIRONMENTAL CONTROLS – 18 WING concerning details about drafting and submitting the EPP.

5.0 REQUIREMENTS:

5.1 GENERAL DISCLAIMER

A) Government review and approval of the Contractor’s data, and other of technical information does not relieve the Contractor of the responsibility for technical accuracy and compliance with applicable codes, industry standards, and the intent of this SOW.

B) The Government shall not be responsible for any additional costs which could have been avoided by the Contractor providing an appropriate data and information.

5.2 CRITERIA

A) Follow the criteria except where revised by the attachments to the requirement, to include specifications.

B) As a reference, Federal Facility Criteria (FFC) and regional design criteria include, but are not limited to:

· Federal Facilities Criteria (FFC) https://www.wbdg.org/ffc/federal-facility-criteria

· Unified Facilities Criteria (UFC) http://wbdg.org/ccb/browse_cat.php?o=29&c=4)

· UFC 1-200-01 DoD Building Code https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

· Unified Facilities Guide Specifications (UFGS) http://wbdg.org/ccb/browse_org.php?o=70

· Unified Master Reference List https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications- ufgs/unified-master-reference-list

· Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 http://www.wbdg.org/ccb/browse_org.php?c=57

· USACE EM 385-1-1, Construction Safety Manual https://www.publications.usace.army.mil/Portals/76/Publications/EngineerMan uals/EM_385-1-1.pdf?ver=2015-04-09-142531-467

· Japan Environmental Governing Standards (JEGS) https://www.usfj.mil/Resources/JEGS/

· The Kadena Design Guide

6.0 SUBMITTAL REQUIREMENTS:

6.1 GENERAL

A) Project will be coordinated with the 18 CONS, the Using Agency, DET 2 OL-B and other agencies involved in project reviews.

B) Submit all mandatory contract documents, such as “G” marked submittals, through the Contracting Officer with a properly filled-out AF IMT 3000.

C) Comply with Submittal Requirements required by the CO and PM.

D) When submitting Safety Data Sheet (SDS) for hazardous materials, disregard instructions requiring the AF Form 3952, and submit in conjunction with the EPP, but use a separate AF IMT 3000. List each SDS as a separate line on the AF IMT 3000. Ensure each foreign language SDS is submitted with an English translation. If Japanese material to be used, A certificate of Noxious Substance Report shall be submitted for each material, and the date shall not be older than the SDS being provided.

6.2 SUBMITTAL DOCUMENT FORMAT: APPLY WITH EXCEPTION OR EXCLUSION

A) Submit all project documents and drawings formatted as Windows compatible versions of Microsoft Word, Microsoft Excel, and/or Adobe Acrobat (PDF). Drawing shall be submitted in the U.S. version of AutoCAD.

B) Provide two sets for each submittal: 1 set for 18 CONS/PKC (by email or DOD Safe) and one set directly to the DET 2 OL-B, PM.

C) Do not use media recorders that burn discs at all.

D) Hard or Digital copies shall be submitted per the following schedule: SUBMIT ONLY WHAT IS APPLY

Submittal

Sets Revised Sets

E) Submittals for all materials and shop drawings must be coordinated and approved by the DET 2 Project Manager and the Contracting Officer.

6.3 SPECIFICATION PACKAGE AND SUBMITTAL REGISTER: APPLY

A) As an attachment to the Specifications Package, include a copy of the completed AF IMT 66, Submittal Register, showing each submittal that will be required based upon the Contractor’s proposal and the UFGS, JES, or 18 Wing specifications that require specific submittals, such as items marked with a “G” that require a government review.

7.0 OTHER REQUIREMENTS:

7.1 GENERAL

A) Follow all terms and requirements of the contract award were defined in the SOW or in the attached documents, specifications, or supplements.

B) Follow all terms, conditions, and FAR by the requirements of this SOW and its attachments.

C) The Project Engineer, the User, and 18 CONS/PKC representatives shall accompany the Contractor to conduct joint job site inspection prior to initiation of the site work.

7.2 PRE-FINAL INSPECTION

A) A minimum of 10 calendar days before the final inspection date, the Contractor shall conduct a pre-final walk-through inspection in the presence of CO or authorized representative, Project Manager, and 18 CES/R&O SMEs and publish the pre- final inspection findings in a pre-final inspection report. A Beneficial Occupancy Determination (BOD) may be required for certain areas in the event it is in the best interest of the government to utilize the designated BOD areas.

7.3 FINAL INSPECTION

A) The final inspection report shall certify that all items of the work plan have been implemented and that the construction is complete.

8.0 SPECIAL REQUIREMENTS: AS IT APPLY

A) Construction Project Signs: The Contractor shall provide and maintain construction signs on all contract project sites. Signs shall be installed on contract sites by the contract start date and shall be removed by the contract completion date. Location of project signs will be coordinated with the contracts Facility Manager, and Project Manager. Contractor may install company signs at temporary site office locations. Request for company sign will be submitted to Contractor Officer and the Project Manager in writing for approval. The Contractor shall provide a prominent sign, printed in English and Japanese, displayed at the entry control point, listing all prohibited and restricted items.

· Construction sign shall be submitted to CO and PM for approval to include AF Form 3000.

B) Storage of Material, Latrines and Field Office: Storage of materials, latrines and field office or assembly area on base shall be authorized for this contract. The Contractor shall prepare and submit proposed areas and layout details 45 days in advance to DET 2 OL-B for approval.

C) Any work that closes prohibit, or limits facility access shall be coordinated through the DET 2 OL-B D) The Contractor shall provide a weather delay memo within 48 hours of inclement weather that caused the work delay.

E) An interim copy of the DD Form 1354 will be submitted at the pre-final inspection and a final DD Form 1354 will be submitted with final billing. DD Form 1354 should be prepared in accordance with the most current UFC 1-300-08.

F) The Project Engineer, User, Contractor, and 18 CONS/PKC representatives shall conduct joint job site inspection.

G) The Contractor shall coordinate with the Contracting Officer Representative (COR) for identification of building office furniture and equipment to be removed from the building prior to construction activities. The Contractor shall remove building office furniture and Equipment from the building and transport to temporary location(s) on Kadena Air Force Base as instructed by the COR. The Contractor shall provide containers for store office furniture and equipment. The Contractor shall reassemble and set up the office furniture and equipment for use at the temporary location(s) as instructed by the COR. After completion of construction work, the Contractor shall transport and return all furniture and equipment to the building. The Contractor shall reassemble and set up the office furniture and equipment for use in the building as instructed by the COR.

H) Utilities Outage: The Contractor shall submit a schedule utility outage (e.g. electrical, HVAC, Fire alarm), if needed, to the contract Facility Manager and Project Manager in writing at least 45 days in advance of the proposed interruptions.

I) Protection of Properties: The Contractor shall protect, with approved protective materials, the area surrounding their work, to include the site and facility as well as anything remaining within the facility (e.g. equipment and furniture) in accordance with FAR 52.236-9 and FAR 52.236-12.

J) Restore, repair, and replace surfaces that will be affected by removal and new work with finish to match existing or adjacent surfaces.

9.0 ENVIRONMENTAL COMPLIANCE CRITERIA: AS IT MAY OR MAY NOTAPPLY

9.1 GENERAL ENVIRONMENTAL COMPLIANCE

A) The Contractor shall draft and submit an Environmental Protection Plan (EPP) per Section 01 57 19.01 30, TEMPORARY ENVIRONMENTAL CONTROLS – 18 WING, and comply with the plan during the entire Period of Performance.

B) Be advised that the Contracting Officer shall not issue an NTP to begin on-site construction work until Government approval of the Contractor’s EPP. The AF103 Work Clearance Request will not be approved until 718 CES Environmental Office approves the EPP.

C) Submit the above items early to avoid a delay in your schedule. The Contractor is solely responsible for any delays attributed to the Government’s disapproval of plans that do not meet the defined requirements.

9.2 ASBESTOS AND LEAD-BASED PAINT (LBP) COMPLIANCE REQUIREMETNS:

A) This contract requires compliance with the applicable sections of 29 CFR 1926.62, 29 CFR 1910.1001, 29 CFR 1926.1101, 40 CFR 61, 40 CFR 763, JEGS, and attached Federal Acquisition Regulations (FAR) and technical specifications.

B) All asbestos work and plans shall comply with Section 02 82 00, Asbestos Abatement, and Section 02 82 00.00 30 Asbestos Abatement - 18 Wing, attached.

C) All LBP work and plans shall comply with Section 02 83 00, Lead Abatement, and Section 02 83 00.00 30 Lead Abatement - 18 Wing, attached.

D) The government has provided the contractor with records of all known ACM/LBP in the facilities. These records may not be complete. The contractor shall consult with ACM/LBP certified Project Designers and/or Building Inspectors to review the scope of work, examine Government provided records, and evaluate actual onsite conditions to determine whether additional sampling and analysis is needed to complete the awarded scope of work.

E) The contractor shall avoid unnecessary asbestos/LBP sampling and/or abatement work where standard industry practices and regulatory criteria allow alternative methods. Prioritize methods that avoid sampling when not required and execute the work in the least intrusive methods practicable while complying with all applicable regulatory requirements and contract terms to safely carry out the work. Options and alternative methods the Contractor shall consider include, but not limited to:

· Undamaged areas/surfaces that can be cleaned and repainted without significant disturbance of existing surface materials may not require sampling.

· Small, damaged areas of suspected Asbestos Containing Materials (SACM), such as spalls, may be repaired without testing provided disturbances meet certain regulatory requirements, such as: workers have completed Asbestos Class III training, appropriate engineering controls such as 'wet methods' and HEPA vacuums are employed, workers use Personnel Protective Equipment (PPE).

· Where possible, limit Contractor sampling to damaged areas/surfaces that exceed glove-bag area limitations.

· Where possible, limit full scale abatements or use of mini-enclosures to areas where the surface area requiring disturbance/repair/resurfacing exceeds glove-bag limitations.

F) The contractor shall consult with its asbestos/LBP certified Subject Matter Experts (SME) to ensure its work practices meet or exceed the minimum compliance requirements.

G) Ensure all disturbances of ACM, SACM, LBP and Suspected LBP (SLBP) are barricaded to prevent entry by unauthorized personnel. Employ wet methods and other engineering controls as necessary to prevent the dispersal of airborne dust or debris in the area.

H) If onsite visual surface evaluation by the contractor’s qualified inspectors identifies damaged areas/surfaces, concrete spalling, excessive paint flaking, or other conditions requiring the significant disturbance of existing surface materials prior to cleaning and repainting, submit a “Surface Assessment Report” to the Contracting Officer. Reporting shall contain a minimum of:

1. Identification of areas requiring significant surface disturbance.

2. Color digital photographs of each location.

3. A proposed course of action for each area.

· If sampling and analysis is required due to a lack of Government-provided records and the extensive disturbance/repairs needed, include an Asbestos Sampling Plan (ASP) and/or Lead Sampling Plan (Plan) drafted per the attached specifications.

· Wait for the Contracting Officer’s approval prior to sampling.

I If the Contracting Officer approves sampling plans, conduct sampling/analysis per the specifications.

1. If laboratory analysis results identify regulated materials, submit the following

· Asbestos Sampling and Analysis Report (ASAR) and/or Lead Sampling and Analysis Report (LSAR) per the specifications.

· Proposal describing how work at each area having regulated materials shall be conducted.

· Total cost of the proposed work including waste disposal.

· Revised schedule to account for delays, if any.

2. If laboratory analysis does not identify regulated materials, submit the Asbestos Sampling and Analysis Report (ASAR), Lead Sampling and Analysis Report (LSAR), and sampling costs to the Contracting officer.

J. Under no circumstances may the Contractor conduct surface disturbance activities in occupied areas of the facilities without the written permission of the Contracting Officer.

“Note: If required by Japan regulations to submit facility-specific asbestos survey data to the GOJ, first consult with 18CONS and submit the completed GOJ PDF documents to the Contracting Officer/Administrator and request authorization to release Government information. Upon written approval, submit the Government reviewed and returned PDFs only to the GOJ.”

9.3 REQUIREMENTS FOR HAZARDOUS BUILDING MATERIALS: AS IT MAY OR MAY NOTAPPLY

A) Asbestos-Containing Materials (ACM)

1) Comply with SECTION 02 82 00, ASBESTOS MITIGATION and SECTION 02 82 00.00 30, ASBESTOS MITIGATION –18 WING, for all asbestos-related work including sampling.

B) Lead-Based Paint (LBP)

1) Comply with SECTION 02 83 00, LEAD MITIGATION and SECTION 02 83

00.00 30, LEAD MITIGATION –18 WING, for all lead-related work including sampling.

C) Fluorescent Lighting Lamps and Ballasts

1) Comply with SECTION 02 84 16.01 30, PCB-CONTAINING BALLASTS AND MERCURY-CONTAINING LAMPS, for all work pertaining to fluorescent ballasts and lamps.

D) Polychlorinated Biphenyls (PCBs)

1) Comply with SECTION 01 57 19.01 30, TEMPORARY ENVIRONMENTAL CONTROLS – 18 WING and JEGS for all other work pertaining to PCBs.

E) Unexpected Discovery of Hazardous Building Materials

1) Comply with the instructions in SECTION 01 57 19.01 30.

10.0 DETAILED DESCRIPTION OF WORK

10.1 REPAIR FENCE: PROJECT CONSIST OF THE FOLLOWING:

A) Removing, dispose of existing and replace with new 7'-0" galvanized chain-link fence with steel and concrete (transition) posts with 3 strand of barb wires approximate 1,300 LF. Match current neighborhoods aesthetics.

1) System ID “B11 – B12”, behind B2073, B2074 all way to end and pass beyond B2078 on Walmsley Way near Rocker Club (approx. 1,300 LF).

B) Remove, dispose of existing 4'-0" galvanized chain-link fence with steel or concrete posts approximate. 700 LF. Match current neighborhoods aesthetics or with aluminum fence.

1) System ID “B01 – B02”, behind and around B1919 and B1920 on Walmsley Way (approx. 550 LF)

2) System ID “A01 – A02”, behind B1647 on Arnold Ave across from Rocker Club (approx. 150 LF). Replace it with aluminum fence.

C) Remove, dispose of existing 4'-0" painted LBP chain-link fence with steel posts approximate 675 LF replace with aluminum safety fence. Contractor shall always the best management practices for all management, performance, and work.

1) System ID “B05 – B06”, behind B1873 (approx. 50 LF).

2) System ID “B03 – B04”, behind B1875 – B1874 on Walmsley Way (approx. 375 LF).

3) System ID “B09 – B10”, side on B1868 & B1869 (approx. 100 LF).

4) System ID “B09 – B10 (B)”, behind B1872 (approx. 150 LF).

ATTACHMENTS:

1.1 SITE MAP - LXEZ204780 REPAIR FENCES, STILWELL PARK

1.2 SAMPLING, LBP FENCE, SAM-3, STILWELL PARK_03-16-22

1.3 ACM TEST RESULT CONCRETE RESULTS, CONCRETE POSTS_FENCES BE, MP, SM, SP, TH, WH, 05-16-22

1.4 HISTORICAL, AS-BUILTS, ALL, DRAWING, FENCES, MP, SM, TH & WH, 12-10-24

1.5 SECTION 01 57 19.01 30, TEMP ENV CONTROLS (2022-07), ACM & LBP, COMBINE, 08-05-09

1.6 CEIE POLICY 202201-01 SCRAP METAL SAMPLING

1.7 PREVIOUS - RFI CONSOLIDATED RESPONSE 23M0020, 02-17-23