SOW_STERIS_REPAIR-UPGRADE Redacted.pdf
PDF 209 KB Posted
- Solicitation number
- HT941026N0041
- Issued by
-
Defense Health Agency
About this file
This is a Statement of Work for medical equipment service repair and upgrade at Naval Health Clinic Oak Harbor (NHCOH) in Oak Harbor, Washington. The contractor must repair and upgrade two STERIS sterilizers: HC-900 (Serial Number 033311711) requiring repair/upgrade to return to operational status, and HC-1200 (Serial Number 030991807) requiring upgrade to a newer control system to replace an outdated, no longer manufactured system. Work must be performed according to vendor-provided quotes and include all necessary labor, travel, and materials.
Key performance requirements include: work must be performed by fully qualified STERIS field engineers and technicians with training certificates provided upon request; repairs and upgrades must restore functional systems compliant with federal, state, and local regulations; only work specified in vendor quotes is authorized; original design and functional capabilities cannot be modified without Medical Repair Branch authorization; OEM-approved lubricants must be used; and commercial warranties on replacement parts must be extended to the Government. Labor shall not exceed 12 hours per unit and is limited to Monday-Friday, 0730-1700 hours; any work beyond 1700 hours requires prior notification to NHCOH Biomedical Repair Division. Travel expenses and all parts/materials compensation are included in the contract price. The contractor must complete Field Service Reports documenting technician information, arrival time, serial numbers, labor hours and rates, materials, and work summary with Government Representative acceptance signature prior to invoice submission. The contractor must check in/out at the Biomedical Repair Branch and sign the logbook during operating hours before and after service performance.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice of Intent Steris.pdf |
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Text version
STATEMENT OF WORK
MEDICAL EQUIPMENT SERVICE REPAIR/UPGRADE
STERIS HC-900 AND HC-1200 STERILIZERS
GENERAL REQUIREMENTS:
The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.
Contractor shall provide all services, materials and equipment necessary for the repair and upgrade of STERIS HC-900 (repair/upgrade) SN: 033311711 and HC-1200 (upgrade) SN:
030991807, located in the Naval Health Clinic Oak Harbor (NHCOH) Sterile Processing Department, Oak Harbor, WA. Work requested is to return HC-900 to operational status and upgrade HC-1200 to ensure unit remains operational. The scope of work performed under this contract will follow specifications which includes labor, travel, and parts to repair and/or upgrade the equipment listed above.
Repair/upgrade means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure that, when observed in the regular operation of the hardware, will ensure units conform to vendor specifications.
NHOH REPAIR/UPGRADE REQUIREMENTS:
• Perform services stated in quotes provided by vendor.
• Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS employed/hired by STERIS shall be employed in the performance of all work performed under this contract. Upon request, Contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract.
• Make repairs and complete upgrades to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose and in compliance with federal, state and local regulations.
• Provide only the work necessary to complete work stated in quotes provided by vendor to; (1) restore HC-900 SN: 033311711 to a serviceable/operating condition by upgrading control system and (2) upgrade HC-1200 to the newer control system by replacing the outdate (no longer manufactured/supported system) ensuring unit remains operational.
• Ensure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes.
• Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.
• Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.
Contractor shall perform all maintenance as stated in quotes provided by vendor.
TRAVEL AND RELATED EXPENSES: Travel expenses are included in quote.
Any expenses NOT stated in official quote will be on vendor to provide.
TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.
LIABILITY: Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.
UTILITIES: Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract.
The building engineer, to ensure compatibility with Naval Hospital Oak Harbor’s electrical wiring and equipment, must approve contractor electrical equipment.
ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced, and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment.
GOVERNMENT PERSONNEL: NHCOH employees will ensure/verify that all work is completed, area is cleaned and units have been returned to full operational status.
LABOR: Shall not exceed hours stated on official quote (12 hours per unit). Hours of operation are Monday through Friday 0730 to 1700; any labor performed outside this time frame is not included in the contract pricing. If services become necessary to be performed beyond 5:00pm, NHCOH Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.
PARTS/ SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.
CONTRACTOR CHECK-IN/CHECK OUT: Contractor is required to report to the Biomedical Repair Branch upon access to base. They are to sign the LOGBOOK during the hours of 7:30am-1700pm, Monday through Friday, prior to and upon completion of any service/repair performed.
Service Contract Technician Support Naval Hospital Clinic Oak Harbor, Oak Harbor WA
FIELD SERVICE REPORTS: The contractor, or his representative, shall complete the Field Service Report to include the following:
-Contractors Name, Technician’s Printed Name and Telephone Number, Signature -Date and Time of Arrival
- Serial Number -Time expended servicing; Labor Hours, Rate, and Materials -Summary of work performed and accepted by end-user (Government Representative’s Printed Name and Signature)
COMPLETED FIELD SERVICE REPORTS ARE REQUIRED
PRIOR TO ACCEPTANCE OF ANY INVOICE
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