SOW Steris Maintenance.pdf

STATEMENT OF WORK FOR EQUIPMENT MAINTENANCE & REPAIR

STERIS CORPORATION (STERIS) 7th MEDICAL GROUP DYESS AFB, TX

1 June 2026

SCOPE: The 7th Medical Group (7 MDG) requires a comprehensive service contract on two

(2) STERIS sterilizers, to include the steam generators and boiler tanks housed within both units.

BACKGROUND: The 7 MDG has two (2) STERIS sterilizers located in the Dental Clinic.

Due to the complexity of these sterilizers, a service contract for preventive maintenance, calibration, emergency repair, and chamber cleaning is required for both sterilizers, to include the boiler tank and steam generator which are housed on both units.

PLACE OF PERFORMANCE: 7th Medical Group, Dyess Air Force Base, Texas

OPERATIONAL HOURS: The performance hours of the MTF are 0700-1700

SUMMARY OF REQUIREMENTS:

The Contractor shall provide preventive maintenance (PM), calibration services, and support to two (2) Dental Clinic STERIS sterilizers to include the boiler tanks and steam generators housed on both units in accordance with manufacturer specifications:

AMSCO 400 16X16X26 PVAC SD SLIDE REC ELEC 208V: Serial Number 030922505 AMSCO 400 16X16X26 PVAC SD SLIDE REC ELEC 208V: Serial Number 030802518

SERVICE CALLS: The Contractor will provide technical telephonic assistance to operators of the equipment and BMET personnel in determining locality of potential malfunctions. There will be unlimited service visits during the period, Monday through Friday, from 7:30 AM to 4:30 PM, excluding holidays. Unlimited emergency repair visits will also include parts and labor. All work will commence within 24 hours after receipt of written or verbal notification. The Contractor shall provide documentation upon request on all test equipment used to check and calibrate the equipment to ensure that equipment has been calibrated in accordance with (IAW) manufacturer’s specifications or within the last twelve (12) months against a standard that is traceable to the National Bureau of Standards.

PERFORMANCE: All work is to be performed by competent service personnel, experienced and certified to work on STERIS sterilizers. The Contractor shall be qualified / authorized by the OEM (IE: Certified Agent of the OEM) in the repair of all equipment listed within this contract.

Contractor and its employees shall maintain qualifications throughout entire contract period. In the event that a sub-Contractor is used for this requirement, the sub-Contractor must be a Certified Agent of the OEM. Qualification includes but is not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Additionally Contractor must have ready access to parts inventory of OEM replacement parts.

SCHEDULE OF INSPECTIONS: The Contractor will perform calibrations for each sterilizer annually, in the month of November, IAW currently established Defense Medical Logistics Standard Support (DMLSS) maintenance schedules. The Contractor shall provide upon request documentation on all test equipment used to check and calibrate the equipment to ensure that all test equipment has been either calibrated IAW manufacturer specifications or calibrated within the last twelve (12) months against a standard that is traceable to the National Bureau of Standards. Calibrations will be accomplished during regular business working hours. The Contractor will perform PMs, to include all parts and labor, IAW the manufacturer’s Preventive Maintenance Checklist (PMCL) for each sterilizer four (4) times annually, on a quarterly basis.

At a minimum, one (1) chamber cleaning per year will be accomplished on each unit. Scheduled inspections will include, but not be limited to: cleaning, lubrication, counterweight cable inspections, functional tests, leakage current tests, and adjustments. PMs will be accomplished during regular business working hours. Copies of all services performed and parts utilized during the calibrations, PMs, or other service calls shall be provided to the Biomedical Equipment Technician (BMET) office within seven (7) working days of the completion of any and all services.

REPORTING PROCEDURES: The Contractor will provide at least two (2) weeks’ notice to BMET department prior to propose service dates for all scheduled maintenance by calling 325- 696-4746/8743. Service technicians must report to the BMET department, Bldg. 9201, RM B18.

Technicians must sign-in and procure a visitor badge before proceeding to work location.

Technician must also return visitor badge before leaving the facility. A copy of the service report will be emailed to the BMET representative.

PARTS: The Contractor shall furnish and replace all parts to restore the equipment to a serviceable condition at no additional cost to the Government. This includes, but is not limited to: labor, materials, parts, test equipment, tools, facilities, shipping and incidentals necessary to perform calibration and major repair or refurbishment services on a varying quantity of Government-owned precision test equipment for both sterilizers. All provided parts will be Original Equipment Manufacturer (OEM) parts or parts manufactured to OEM specifications.

Parts shall be new and compatible with existing equipment. All replaced parts shall become property of the Contractor. The Contractor will provide a written description of all the work to be performed on each equipment item. All part replacement will be accomplished during regular business hours.

CONNECTIONS: Maintenance is to include all interconnections, devices and cables associated with the equipment listed under SUMMARY OF REQUIREMENTS.

EQUIPMENT: Government property cannot be removed from the 7 MDG without a signed property pass. This pass can be obtained after removal is authorized by the Contracting Officer Representative from Medical Logistics. The Contractor shall be responsible for the loss or damage of any and all equipment while in the Contractor’s charge.

GOVERNMENT FURNISHED PROPERTY AND SERVICES: None.

QUALITY ASSURANCE: The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

CONTRACTING OFFICER (KO): The KO is the only person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. This is the only individual who can legally bind the Government.

CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by COR Appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration.

HOLIDAYS: Contract Personnel ☐will ☒ will not be required to work on federally recognized holidays.

PLANNED CLOSURES/OTHER NON-DUTY DAYS: The Contractors will be notified of any planned closures at the time of award and when each subsequent option year is exercised. If planned closure is unknown at time of award or option exercise, the Contractor will be notified as soon as a planned closure is identified by MTF leadership.

UNPLANNED CLOSURES: During an unplanned closure due to unusual and compelling circumstances (e.g., natural disasters, military emergencies, severe weather), the Contractor will be compensated for the unplanned closure.

CONTRACT PERFORMANCE MONITORING: The Government reserves the right to monitor services IAW performance objectives listed in the below Quality Assurance Surveillance Plan (QASP).

QUALITY ASSURANCE SURVEILLANCE PLAN

SERVICE SUMMARY

Required Service

Performance Objective Performance Standard

Monitoring Method

Schedule of Inspections

The Contractor will perform calibrations for each sterilizer annually, in the month of November

The Contractor will perform PMs, to include all parts and labor, IAW the manufacturer’s Preventive Maintenance Checklist (PMCL) for each sterilizer four (4) times annually, on a quarterly basis.

Failure to comply will be considered a discrepancy and non-compliance for the contract period.

Inspected by

BMET

Technician.

Quarterly for sterilizer PM.

Annually for calibration and chamber cleaning.

At a minimum, one (1) chamber cleaning per year will be accomplished on each unit.

Competent Personnel

All work is to be performed by competent service personnel, experienced and certified to work on STERIS sterilizers. The Contractor shall be qualified / authorized by the OEM (IE: Certified Agent of the OEM) in the repair of all equipment listed within this contract.

Failure to comply shall be considered a discrepancy and non-compliance for the contract period.

Periodic inspection by

BMET

Technician.

Service Documentation

Documentation of service will be provided to the Biomedical Equipment Technician (BMET) office within seven (7) working days of the completion of any and all services.

No more than 1 instance of noncompliance during the contract period.

Inspected by

BMET

Technician.

Quarterly for sterilizer PM.

Annually for calibration and chamber cleaning.

Parts The Contractor shall furnish and replace all parts to restore the equipment to a serviceable condition at no additional cost to the Government. This includes, but is not limited to: labor, materials, parts, test equipment, tools, facilities, shipping and incidentals necessary to perform calibration and major repair or refurbishment services on a varying quantity of Government-owned precision test equipment for both sterilizers. All provided parts will be Original Equipment Manufacturer (OEM) parts or parts manufactured to OEM specifications. Parts shall be new and compatible with existing equipment.

The Contractor will provide a written description of all the work to be performed on each equipment item.

Inspected by

BMET

Technician.

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT: The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.