SOW Sterilizers 2027.doc

Statement of Work General: SPS Sterilizer Removals and Installation of New Sterilizers Description of Work: The Department of Veterans Affairs, Texas Valley Coastal Bend Healthcare System (VATVCBHCS), Sterilization Processing Service (SPS) requires the procurement, delivery, installation, and commissioning of three (3) steam sterilizers for the Harlingen Care Center, 3rd Floor Sterilization Processing Service. The Contractor shall provide all labor, materials, equipment, and technical expertise necessary to supply and install the sterilizers in accordance with manufacturer requirements and applicable VA, AAMI, NFPA, NEC, OSHA, and healthcare facility standards.

Prior to installation of the new sterilizers, the Contractor shall perform full deinstallation and removal of the existing sterilizer units. Activities shall include:

• Disconnecting all electrical, water, steam, RO/DI, compressed air, and drainage utilities serving the existing sterilizers, following VA lockout/tagout protocols and safety requirements .

• Removing the sterilizer units from their current alcoves and transporting them safely—using appropriate rigging equipment, dollies, skates, and protective materials—to the VA‑designated staging or loading location for pickup or disposal .

• Staging units for pickup or disposal per VA direction, understanding that equipment disposition (VA‑retained or contractor disposal) follows the procedures outlined in existing SPS SOW documents .

• Coordinating removal only after SPS staff have completed decontamination and released the units as safe for transport .

The Contractor shall furnish new sterilizer units fully compatible with required utility systems, including electrical power, RO/DI or critical water feed, cold water supply, compressed air, and drainage. The Contractor shall perform all utility connection work, equipment setup, operational testing, and full commissioning to ensure the sterilizers meet performance, safety, and regulatory specifications in accordance with ANSI/AAMI ST79 and ANSI/AAMI ST108. Deliverables must include completed functional validation, cycle verification, steam generator testing, water‑quality testing, and final operational checkout.

The Contractor shall provide all manufacturer‑supplied accessories, user manuals, warranty materials, and required staff training. In addition provide technical training for two (2) VCB BioMed Technicians. At project completion, the Contractor shall ensure the sterilizers are fully operational, validated, and ready for immediate clinical use.

Place of Delivery - The vendor shall deliver the described herein to:

VATVCBHCS

VA Harlingen Healthcare Center (HCC)

Receiving Dock

2601 Veterans Drive Harlingen, TX 78550 POC: Alfredo Cavazos, alfredo.cavazos@va.gov, 956-466-8504 Alt POC: Jacqueline Benavides, Jacqueline.benavides@va.gov 956-291-9342 Alt POC: Daniel Reyna, daniel.reynajr@va.gov, 956-291-9265

· Removal of existing sterilizers and installation of new units shall be fully completed within 120 days following award.

Product Requirements for Three (3) Sterilizers

· Steam Sterilizers, 26.5" x 26.5" x 51",

· Pre‑vacuum steam sterilization for reusable medical devices

· 316L stainless‑steel, fully jacketed chamber

· Vertical sliding power door with pneumatic drive and steam‑activated gasket (2‑year warranty)

· Integrated 45kW electric steam generator, requiring RO/DI water for clean‑steam production

· Microprocessor controls with:

– 8.4” touchscreen

– Thermal printer

– USB data download port

· 2‑stage vacuum pump

· Stainless steel internal piping

· Stainless steel sterilizer three level loading carts, chamber rails, shelves, transfer carriages, flush & drain kits, trim kits

· 480V electrical configuration

· ASC‑ready design to support smaller, fast‑turnover loads including full orthopedic sets

· Quick‑turn processing for high throughput

· Processes up to 90 trays per 8‑hour shift and 15 trays per cycle (375 lb load capacity)

· Interface designed for visibility from across the room.

· Automatic Load and Unload System

· Fully warranted construction:

· Two water saver options

· Programmable auto‑utilities shutdown

· Technology for automated data transfer to facility tracking systems

· Maintenance reminders built into the system

· 24/7 service availability

· Steam Sample Probe to be included and installed and supports AAMI ST108 compliance.

Documentation: Contractor shall furnish a delivery manifest once all equipment has been delivered. Payment will not be processed until all equipment has been received by Sterile Processing Service. Payment will not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information:

· Date and time of contractor’s arrival on station

· Complete list of instruments and consumable delivered/required

The service report shall itemize every item in the specification. Each item shall state a complete description of all work performed concerning the items.

Invoicing: Payment to be made by certified invoices and must contain the contract number in addition to the requirements detailed in 52.212-4 (G) to be considered valid. All invoices shall be submitted to the VA Financial Service Center and emailed to the CO. All invoices will reference the purchase order number assigned to the contract.

Billing address:

VA FSC, PO Box 149971, Austin, TX 78714 Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].