SOW_STE_Toilet Pumping Contract.pdf

STATEMENT OF WORK

DANIEL BOONE NATIONAL FOREST

STEARNS RANGER DISTRICT

TOILET PUMPING SERVICES

ABSTRACT

Contractor will provide all equipment, materials, labor, transportation, incidentals and supervision to perform Toilet Pumping Services on the Daniel Boone National Forest – Stearns Ranger District.

Contract(s) are to be a Base and 4, 1-year options.

USDA-Forest Service

DBNF-STEARNS TOILET PUMPING SERVICES

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Contents

DIVISION 100 – GENERAL SPECIFICATIONS

DIVISION 200 – TECHNICAL SPECIFICATIONS

210 TOILET CLEANING SERVICES ................................................ Error! Bookmark not defined.

DIVISION 300 – INSPECTION AND ACCEPTANCE

310 Work Inspection 320 Acceptance

DIVISION 600 – STEARNS (RD) SPECIFIC REQUIREMENTS

400 Stearns Ranger District 410 Toilet Pumping Location and Category ............................... Error! Bookmark not defined.

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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DIVISION 100 – GENERAL SPECIFICATIONS

110 Scope of Contract Contractor will provide all equipment, materials, labor, transportation, incidentals and supervision to perform (1) Toilet Pumping Services on the Stearns Ranger District (SRD) of the Daniel Boone National Forest.

Service Periods of Performance (actual work windows/times) may vary due to the seasonal nature of the public use areas of the Daniel Boone National Forest. The contractual period will reflect 12 months. However, an estimated work is window provided.

Further information may be obtained on the Daniel Boone National Forest at https://www.fs.usda.gov/dbnf/

NOTE: THERE WILL BE NO FORMAL SITE SHOWING FOR THIS PROJECT. HOWEVER, YOU MAY CONTACT LAURIE SMITH AT (606) 376-5323 EXT. 102 AT THE STEARNS RANGER DISTRICT OFFICE FOR TECHNICAL

QUESTIONS OR ADDITIONAL INFORMATION.

111 Project Contractor to provide services in accordance with Division 200 for toilet pumping services and cleaning.

200 provides the overall general requirements and SOW Division 600 delineates additional specific requirements.

112 Government Furnished Property/Supplies The Contractor will furnish all equipment and supplies required for the project. The SRD may provide storage space, at their discretion, to ease transportation burdens on the contractor. This space is NOT guaranteed.

113 Pre-work Conference The Contracting Officer will administer this contract. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the purpose of insuring compliance with the specifications and provisions of the contract. Prior to commencement of work, the Contracting Officer or COR will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. A work progress schedule will be developed at this meeting. Before work starts, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or the designated representative shall be on the job whenever work is in progress. In the absence of the Contractor, the authorized representative will act as required to keep the job in progress under terms of the contract. The presence of the Contractor’s Representative or COR on the job will not relieve the Contractor of responsibility for satisfactory performance.

114 Refuse Disposal Papers, cans, bottles, or other refuse resulting from the Contractor’s operations shall be removed from https://www.fs.usda.gov/dbnf/

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National Forest property the same day as performance.

Definitions:

1. Sewage: liquid, semi-liquid, and solid waste matter.

2. Debris: all other refuse found in vault toilets, to include but not limited to items such as the following:

Cans, bottles, rocks, sticks, and logs, deer heads, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

3. Hazardous Materials: If suspected meth lab materials are found, notify the COR immediately.

115 CONDUCT OF PERSONNEL

The Contractor and his/her employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

Due to the nature of the duties under the contract, the Contractor and his/her employees shall always keep themselves and equipment presentable. The Contracting Officer may, in writing, require the Contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

116 LOSS, DAMAGE, OR DESTRUCTION

The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment.

117 RESOURCE DAMAGE

Any damage or defacement that occurs to government property or land resources during the Contractor’s operations shall be repaired at the Contractor’s expense to its original condition. Onsite inspection will be made by the COR prior to the acceptance of work.

DIVISION 200 – TECHNICAL SPECIFICATIONS

220 Toilet Pumping Services Remove all solid waste from vault toilets specified below. All waste to be removed from site and deposited in a State approved sewage system. It will be the responsibility of the contractor to secure permission from local municipal plants to add such waste to their system, with any cost to be at the expense of the contractor.

After removal of waste, all vaults must be disinfected, toilet riser/seat and floors cleaned and disinfected in accordance with USDA Cleaning Recreation Sites, dated December 1995. All cans, bottles and other foreign objects are to be placed in plastic bags and disposed of properly in accordance with current State and Federal sanitary regulations.

Contractor must add fresh back fill water to all toilets in accordance with the tables provided for each district. Contractor shall add the backfill immediately after pumping the tank or vault completely empty.

Contractor must service toilets within 1 week of the request and provide the Stearns Ranger District with a statement showing number of toilets pumped by category and date pumped within 30 days of the end of contract period or with each request for payment. CONTRACTOR MAY NOT INVOICE FOR WORK THAT

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HAS NOT YET BEEN COMPLETED. Payment will be made only for toilets pumped in the current billing cycle and will be made on the number of toilets pumped in each category.

220.1 Equipment

The Contractor shall furnish all toilet pumping equipment, tank truck (a truck that can reverse the suction process and create a pressure force is preferred so that the inevitable clogged lines can be more easily cleaned), water truck, tools, approved disinfectant, and other equipment and supplies necessary to perform work in accordance with these specifications. A 4-inch suction hose and attachment couplings are recommended to accomplish all pumping requirements. If a 3” hose is used, a straining basket or other device is required to prevent clogging by beverage containers. The length of hose must be long enough to accomplish the required pumping. Most of the facilities can be reached with 60’ of hose. A 100’ hose may be needed.

A pressure washer system is required to wash the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed vault and to wash the last portion of waste down a sloped bottomed vault. A 100-gallon tank is on the pressure washer is adequate to pump clean approximately 4 vaults.

Some suggested tools are: Two 6-foot long clam rakes with 6-inch long tines (the tines shall be completely dulled or rounded on the ends to prevent the tines from injuring the pumper or his/her helpers and from puncturing any rubber or synthetic liners that may be present in the vault), a long-handled grabber, plastic bags to haul away all the miscellaneous debris, brushes designed for cleaning up the spilled waste, and containers to mix the cleaning and disinfecting solutions in.

220.2 Pumping Procedures When an Outside Manhole is Available.

If the outside pump out access is less than 20 inches in diameter (or 20 inches square) the Contractor shall be allowed to remove the vault contents through the toilet riser.

If the dimension of the pump out access is less than 20 inches, then there may be items in the vault that were thrown into the vault through the toilet riser which is 16 inches by 20 inch and those items may or may not be removable through the outside manhole of a lesser dimension.

After removing the manhole cover, use the clam rakes or long handled grabber to remove as much of the debris as possible before trying to pump out the waste. This procedure will help stir up the contents of the vault and break up the dense concentration of waste typically located just under the toilet riser (the impact zone). By removing most of all the debris before pumping, the Contractor will find that the 4-inch hose will not clog as often, and the liquid portion of the contents will not be removed before the thicker solids are removed.

ALL DEBRIS REMOVED FROM THE VAULT SHALL BE PLACED INTO A LEAK PROOF CONTAINER SO

THAT NO CONTAMINATION TO THE SURROUNDING GROUND WILL RESULT.

If the bottom of the vault is flat, then the waste shall be removed down to within 4-5 inches of the bottom. At this point the 4-inch hose will begin to suck air (vortexing), and further removal will be slow. At this time, remove any further debris that was not removed during the initial raking and removal.

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Using a pressure washer system, wash down the interior walls of the vault before the clinging debris has a chance to dry. If, at this time, there is a heavy concentration of solids on the bottom of vault, use the pressure washer system to break up and dilute the solids and then pump this diluted waste down again until the suction hose begins to suck too much air to make further pumping practical.

The flat-bottomed vault shall now be pre-charged with enough water to bring the depth of water up to 10 inches. (Approximately 150 gallons-see tables for the districts)

If the bottom of the vault is sloped (all vaults should be sloped a minimum of 1 in. per ft.), then pump the waste down (at the deep end) to where the hose begins to suck air. Remove any remaining debris and then go inside the building with the pressure washer system and wash the remaining waste down the sloped bottom. Wash down the vault walls from inside the building or from the outside manhole, whichever is easier. Now pump out the remaining waste and the water that was just added by the pressure washer until the suction hose begins to suck too much air to make further pumping practical.

Pre-charge the vault with clean fresh water so that there is 10 inches of water covering the bottom under the toilet riser

Thoroughly clean and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible. The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies, a potential health risk and an odor problem. This problem should be avoided.

220.5 Pumping through the Toilet Riser When There is No Outside Manhole The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

Remove the debris and pump in accordance with USDA Report “Cleaning Recreation Sites” dated December 1995, Pub 9523 1206-SDTD. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping.

The toilet paper dispenser and toilet riser shall be protected from damage and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping, in order to prevent the paper from getting contaminated.

During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Again, every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled water to be washed or swept out through the front door because the waste will collect at the edge of the concrete and the dirt (or gravel) and will become an attractant for flies, or a possible health risk for barefoot persons and an odor problem.

Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the

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Contractor shall notify the COR. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

220.6 ESTIMATED PUMPINGS PER CONTRACT

Each of the listed toilets shall be pumped at least once per annum, on a schedule to be arranged by the Ranger District (shown in tables per district). Wherever possible, pumpings will be arranged to maximize the capacity of the contractor’s truck tank. Additional pumpings may be requested by the Forest Service and will be billed at the bid price. This request must be submitted by the Contracting Officer. COR requests will be referred to the CO. Honoring a CORs request for additional service may result in the contractor NOT being paid for that service.

ESTIMATED LEVELS – In most cases the Forest Service will call for pumping when the level in the vault is approximately 700 gallons (1000 max capacity). The actual gallons pumped may differ.

Contractor must add fresh back fill water to all toilets. Contractor shall add the backfill immediately after pumping the tank or vault completely empty.

Clean thoroughly around the manhole cover gasket area and replace the cover.

220.7 CLARIFICATION OF CHART USEDIN DIVISION 600

CATEGORY I LARGE TANKS, 700 OR MORE GALLONS, REQUIRE BACKFILL WATER.

All toilets will receive at least one pumping during the contract period and additional pumping(s) may be needed during heavy use periods. In the schedule, please quote a price for one pumping and also a price for the additional pumping(s).

LOCATION - Forest Service Facility or Recreation area where the toilet is stationed. See attached map.

TYPE/SIZE IN GALLONS:

- Single-one riser per building.

- Double-two risers in a single building.

- Maximum number of gallons the tank or vault will hold.

- X 1 or X 2-the number of tanks or vault compartments of that size at the toilet building, i.e.,

- Single/1000 x 1 has one 1000-gallon vault

- Double/1000 x 2 has two 1000-gallon vaults.

BACKFILL WATER - The amount of fresh water that must be put in the vault or tank after pumping.

ESTIMATED PUMPINGS PER CONTRACT - The number of pumpings for which the Government estimates the toilets are to be pumped during this contract. Additional pumpings may be requested by the Forest Service and will be billed at the bid price.

ESTIMATED LEVELS - The level of tank or vault when the Forest will most likely request a pumping. The actual gallons may be more or may be less.

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DIVISION 300 – INSPECTION AND ACCEPTANCE

310 Work Inspection Inspection of the work shall be made by the COR or the Designated Inspector as the work progresses at such intervals as are necessary to ensure compliance with the contract specifications and provisions. If work is unacceptable, the Contractor shall complete any remedial work required for acceptance.

320 Acceptance All work performed under this contract must meet or exceed technical specifications described in Division 200 unless environmental factors prevent the Contractor from fulfilling the responsibilities of this contract. Such deviations must be approved in advance and documented on an inspection form that will be signed by a Contract Representative. Rework may be required at no further cost to the Government, if specifications are not met.

DIVISION 600 – STEARNS (SRD) SPECIFIC REQUIREMENTS

600 Stearns Ranger District The Stearns Ranger District is the southernmost district of the Daniel Boone National Forest. On this district, nearly 171,000 acres of national forest land are managed across four Kentucky counties.

The developed recreation areas include campgrounds, trails, shooting ranges, picnic area, boat ramps and scenic areas. The district features two state Wild Rivers - Cumberland and Rock Creek - and two federal candidates for National Wild and Scenic River designation - Marsh Creek and Rock Creek.

Toilet pumping sites may be removed from this contract temporarily or permanently due to road closures or site conditions. If any toilet pumping sites are temporarily or permanently removed due to road closures or site conditions the contractor(s) will not be paid for those sites during the period they are removed and not serviced. Also, additional toilet pumping sites may be added if needed. If so, contractor(s) will be paid per unit quoted on Item Nos. 0012 (Single Vault Toilet) and 0013 (Double Vault Toilet) in the schedule of items. A per unit cost is requested in each bid.

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Counties: McCreary and Pulaski counties Acreage: 171,000 Daniel Boone National Forest - Stearns District

600.1 ANNUAL PERIOD OF PERFORMANCE

The period of performance for the contract and options periods will not exceed 12 months.

SEASONAL VARIATION. Due to seasonal requirements, the annual estimated work period for this Ranger District: April - November

Contract Window Item District Location Service POP Base Option 1 Option 2 Option 3 Option 4

600 STEARNS

DISTRICT Toilet Pumping

4/1/25 – 3/31/26 4/1/26 – 3/31/27 4/1/27 – 3/31/28 4/1/28 – 3/31/29 4/1/29 – 3/31/30

600.2 Estimated Seasonal Work Window

The Stearns RD operates on an estimated season of April-November. Primary work will be during these months.

610 Toilet Pumping Location and Category After removal of all waste, debris and foreign objects the vaults must be disinfected, toilet bowls and floors cleaned and disinfected in accordance with specifications in the USDA Special Report #8023 1801, Cleaning Recreation Sites, dated March 1988. (Copy available upon request)

Contractor must add fresh water to all toilets in the specified amounts. Contractor shall add the backfill immediately after pumping the tank completely empty.

Toilet Pumping Location and Category

Location # of

Toilets Type/Size Gallons Backfill Water Est Pumpings Cat Estimated

Levels Keno 1 Single/1000 x 1 200 Gal x 1 3/per toilet I 600 Gal x 1 Sawyer 1 Double/1000 x 2 200 Gal x 2 1/per toilet I 600 Gal x 2 Alpine 1 Double/1000 x 2 200 Gal x 2 3/per toilet I 600 Gal x 2 Natural Arch (Upper SST)

1 Double/1000 x 2 200 Gal x 2 3/per toilet I 600 Gal x 2

Natural Arch (Lower SST)

1 Double/1000 x 2 200 Gal x 2 2/per toilet I 600 Gal x 2

Barren Fork 2 Double/1000 x 4 200 Gal x 4 3/per toilet I 600 Gal x 4 Appletree 1 Single/1000 x 1 200 Gal x 1 3/per toilet I 600 Gal x 1 Bell Farm 1 Double/1000 x 2 200 Gal x 2 3/per toilet I 600 Gal x 2 Hemlock Grove

1 Double/1000 x 2 200 Gal x 2 2/per toilet I 600 Gal x 2

Great Meadow – Deer Loop

1 Double/1000 x 2 200 Gal x 2 3/per toilet I 600 Gal x 2

Great Meadow – Raccoon Loop

Double/1000 x 2

200 Gal x 2

3/per toilet

I

600 Gal x 2 https://www.fs.usda.gov/recarea/dbnf/recreation/recarea/?recid=39716

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