CONTRACT SPECIFICATIONS

Station Milford Haven Fire Alarm Panel Upgrade

Coast Guard Station Milford Haven, Coast Guard Station Milford Haven 63 Mill Point Rd Hudgens, VA 23076

SECTION 1 - SUMMARY OF WORK

1.1 GENERAL DESCRIPTION

The work includes furnishing all labor, tools, equipment, materials, and supervision to design, install, test, and commission a complete and operational Notifier Fire Alarm System at Coast Guard Station Milford Haven, located at 63 Mill Point Rd, Hudgens, VA 23076. This project involves the replacement of the existing 7100 panel with an updated S3 panel, installation and connection of wires to the fire alarm control panel and NAC power supplies, as well as programming and testing of control panels, NAC power supplies, and field devices. Additionally, the scope of work includes a final commission test with customer approval, a minimum of 2 hours of owner training, and programming of customer accounts and receiver numbers for central station monitoring. All work shall be performed in strict accordance with these contract specifications. Contract must be a licensed and qualified electrical contractor in the state of Virginia (Virginia Department of Professional and Occupational Regulation) and hold a NICET Level II or higher certification.

1.2 SPECIFIC WORK REQUIREMENTS

1.2.1 Applicable Publications

All work shall be performed in accordance with the latest edition of International Code, United Facilities Guide Specification (UFGS), National Fire Protection Association (NFPA), Underwriter’s Laboratory (UL), and the following codes and standards:

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 3-600-01-2021 Fire Protection Engineering for Facilities

UFC 3-601-02-2021 Fire Protection System Inspection, Testing, and Maintenance

UFC 4-021-01-2008 Design and O&M: Mass Notification Systems

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

13-2022 Standard for the Installation of Sprinkler Systems

70-2023 The National Electrical Code (NEC)

72-2022 National Fire Alarm and Signaling Code

101-2024 Life Safety Code

170-2024 Standard for Fire Safety and Emergency Symbols

291-2022 Recommended Practice for Water Flow Testing and Marking of Hydrants

UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS)

Section 28 31 76 (2020) Interior Fire Alarm and Mass Notification System, Addressable

1.2.2 Additional Performance Requirements

The facility type shall be determined in accordance with the National Fire Protection Association (NFPA) 101, Life Safety Code.

1.2.3 General Requirements

Steps Necessary to Furnish and Install Notifier Fire Alarm Systems

1. Pre-Site Tasks:

Conduct site inspections to assess current conditions and scope.

Verify compatibility of new S3 panel with existing infrastructure.

Review existing fire alarm system documentation and current conditions.

2. Post-Award Document Submittals:

• Provide contractor licenses for the state of VA and NICET Level II or higher certification

True, Keegan H LT USCG CEU CLEVELAND (USA) Added.

Burton, Frank R CIV (USA) Have to ask, but these can be access on the internet, right?

Byron, Jeffrey S CIV USCG CEU CLEVELAND (USA) Yes, possibly for a fee.

True, Keegan H LT USCG CEU CLEVELAND (USA) Reasonable to expect licensed contractor has access to these codes and standards.

• Prepare and submit shop drawings for review by Civil Engineering Unit Cleveland.

• Develop and submit test and commissioning procedures in accordance with OSHA 1910.164 and NFPA 72.

• Submit pre-final test reports.

• Compile and submit Operation & Maintenance (O&M) manuals.

• Submit as-built drawings reflecting all modifications and installations.

3. Removal and Replacement:

• Safely remove and properly dispose of the existing 7100 fire alarm control panel.

• Install the new S3 fire alarm control panel ensuring compliance with NFPA 70 & 72.

• Connect and route new and existing wiring appropriately to all field devices and NAC power supplies.

• Conduct initial programming of the S3 panel and associated devices.

4. Testing:

• Perform testing of the control panel, NAC power supplies, and field devices to verify functionality as required by NFPA 72 and OSHA 1910.164(c)(2).

• Ensure programming accuracy for customer accounts and receiver numbers for central station monitoring.

5. Commissioning and Training:

• Conduct a final commissioning test to affirm that the system is functioning correctly and obtain customer approval.

• Provide up to 2 hours of training for the owner, demonstrating proper system use and maintenance procedures.

6. Final Close-Out Inspections and Cleanup:

• Complete and submit the NFPA 72 Certificate of Completion.

• Ensure all fire detection systems are restored to normal operating condition as per OSHA 1910.164(b)(2).

• Schedule and conduct final inspections to ensure compliance with all applicable regulations.

• Complete any required cleanup and ensure the site is left in an orderly condition.

References Applicable Regulations

• OSHA 1910.164(b)(2): Restoration of fire detection systems post-testing.

• OSHA 1910.164(c): Maintenance and testing requirements for fire detection systems.

• NFPA 72: National Fire Alarm and Signaling Code for design, installation, testing, and maintenance.

Ensure compliance with all additional requirements from the provided contexts and any specific directives mentioned therein.

1.3 SPECIAL WORK REQUIREMENTS

1.3.1 Site Superintendent

The site superintendent must be an employee of the prime contractor, be always on-site while work is being conducted, speak fluent English, and have a minimum of 10 years of experience in the fire protection industry.

1.3.2. Test Procedure

a. The Contractor shall submit test procedures for Government approval 60 days prior to performing system tests.

b. Test procedures must list all components and circuits to be tested, the sequence of testing, and include sample data forms in a check-off (pass/fail) format, similar to the forms in NFPA 72.

c. The procedures must identify all test equipment and personnel required. The use of magnets to test smoke detectors is prohibited.

1.3.3. Pre-Final Test

a. The Contractor shall conduct a complete pre-final test of the entire system to ensure all devices and circuits function properly per NFPA 72.

b. After successful completion, the Contractor shall provide a signed verification letter stating that the installation is complete, fully operable, and compliant with the contract specifications. The letter shall be accompanied by all completion documentation required by NFPA 72, including the Record of Completion and full test reports.

1.3.4. Final Testing

a. Upon Government receipt and acceptance of the verification letter and pre-final test reports, the Contractor may request a final acceptance test. The request shall be submitted at least 10 calendar days prior to the requested test date.

b. The tests shall be performed in accordance with the approved test procedures in the presence of the Contracting Officer’s Representative (COR) and other Government witnesses. The Contractor's representative must be present.

c. c. The Government reserves the right to require any and all tests to be repeated at its discretion during the final test.

Burton, Frank R CIV (USA) I am not sure what you mean by shop drawings, can you expand on that?

Byron, Jeffrey S CIV USCG CEU CLEVELAND (USA) Can be translated As-Builts drawings. Drawlings that show what and where things were done so we can go back and troubleshoot issues in a few years if needed.

Burton, Frank R CIV (USA) What do these test procedures need to be on specifically? Who do they need to be submitted to? What is the deadline for submission? I think we need to elaborate more here as it is not clear to me the intent of this bullet.

Byron, Jeffrey S CIV USCG CEU CLEVELAND (USA) The two standards mentioned outline what testing needs done. All submissions need to be submitted to the KO/COR in any contract. I think in any case if no deadline is specified it’s before final payment.

True, Keegan H LT USCG CEU CLEVELAND (USA) Added ‘commissioning’ procedures. KTR should follow applicable codes for final testing procedures to ensure system is operating correctly upon install.

Burton, Frank R CIV (USA) Confirming you mean for the KTR to create new ones? If so, we need to specify what we want included in these manuals specifically as this statement is open ended as currently written.

Byron, Jeffrey S CIV USCG CEU CLEVELAND (USA) Compile and submit: gather the manufactures O&M manuals and provide.

True, Keegan H LT USCG CEU CLEVELAND (USA) Yes KTR is responsible for all submittals in this section.

Burton, Frank R CIV (USA) What do you mean by thorough testing? Does the standard you reference at the end of the sentence document the testing requirements? If so we can just state that testing shall be completed and in accordance with the requirements of those applicable standards.

Byron, Jeffrey S CIV USCG CEU CLEVELAND (USA) Yes the standard provides the testing requirements. “If so we can just state that testing shall be completed and in accordance with the requirements of those applicable standards.” that’s what the sentence says.

True, Keegan H LT USCG CEU CLEVELAND (USA) Removed term ‘thorough’.

Burton, Frank R CIV (USA) I think this will need to be expanded on. As if we are going to be evaluating personnel on how well they fit into a particular labor category then we need to detail what the specific requirements are. 10 years in construction seems very broad.

True, Keegan H LT USCG CEU CLEVELAND (USA) Changed to ‘fire protection’ industry.

1.3.5. Minimum Tests

The system shall be tested in accordance with NFPA 72, National Fire Alarm and Signaling Code. This includes but is not limited to:

a. Loop Resistance and Ground Fault Tests.

b. Operational test of every initiating device (pull station, smoke/heat detector) and notification appliance (speaker/strobe).

Smoke detectors shall be tested with a calibrated test method or canned smoke.

c. Verification of primary (AC) and secondary (battery) power supplies, including a full load test to confirm battery capacity.

d. . Verification that all specified control functions operate correctly.

1.3.6. Audibility & Intelligibility

a. Audibility: Sound pressure levels from audible notification appliances must be a minimum of 15 dBA over the average ambient sound level, with a maximum of 110 dBA in any occupiable area.

b. Intelligibility: Voice Evacuation System intelligibility shall be verified by measurement in accordance with NFPA 72, achieving a Common Intelligibility Scale (CIS) value of 0.7 or higher in all required areas.

1.3.7. Training

a. The Contractor shall provide the services of a manufacturer-certified instructor to train unit personnel on the operation, inspection, and maintenance of the new system.

b. A minimum of 2 hours of instruction shall be provided after final acceptance of the system, scheduled at a time agreed upon with the COR.

1.3.8. Safety and Environmental

a. The contractor shall comply with all applicable federal, state, and local laws, including OSHA regulations (29 CFR 1910 and 1926).

b. Written notification must be provided to the Station Safety Officer BM1 Evan M. Beavers Executive Petty Officer and the Environmental Protection Specialist Larry (Scott) Fisher Base Portsmouth Environmental Specialist of any activity that could cause a fire, affect safety systems, or result in a hazardous material release.

c. All trash and debris shall be removed from the site daily.

1.3.9. Personnel and Site Access

a. The contractor shall provide a list of all employees to the COR five (5) days prior to commencing work. The list shall contain the employee’s full name, date of birth, and last four digits of their SSN for access.

b. All contractor vehicles must be clearly marked with the company name.

c. A designated site visit is established on 20-MAY-2026 at 1000. Contractors shall coordinate with the site POC, BMC Adelynn Drescher (email: Adelynn.N.Drescher@uscg.mil; phone: (804) 725-3732), on attending and gaining access to facilities.

Failure to do so will not relieve the contractor from the responsibility of properly estimating the cost or difficulty of performing the work.

1.4 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

Upon contract award, the Contractor shall commence work no later than five (5) working days after receiving the Notice to Proceed and shall work diligently to complete the entire project, ready for use, within the period of performance specified in the contract.

1.5 DRAWINGS ACCOMPANYING SPECIFICATION

There are no drawings accompanying this specification. The Contractor is responsible for all design and field verification.

mailto:Adelynn.N.Drescher@uscg.mil

1.4 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK