SOW Station and Governor Air System Upgrades.pdf

International Boundary and Water Commission United States and Mexico United States Section

Front Cover

Performance Work Statement (PWS) Falcon Power Plant Generators Main Control Boards Upgrade Starr County, Texas

International Boundary and Water Commission United States and Mexico United States Section Operations and Maintenance Division

USIBWC Falcon Power Plant

Oct 15 2022 Performance Work Statement

USIBWC Solicitation Page-1 of 18

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

The United States Section of the International Boundary and Water Commission (USIBWC), Falcon Power

Plant Field Office located at FM2098, 1 Reservoir Rd. Falcon Heights, TX 78545, requires perform an assessment to design new main control boards, remove and upgrade of three (3) Hydro Generators Main

Control Boards as described herein.

1.2 General

This is a non-personnel services Contract to design/install, remove and upgrade three (3) Hydro Generators

Main Control Boards. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the upgrade on the Main

Control Boards, and improvements as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objective

A. Perform an assessment of current conditions of three Hydro Generators Main Control Boards located at Falcon Power Plant Control Room.

B. Perform a New Design with upgraded equipment for three Hydro Generators Main Control Boards

C. Provide, Remove, and Install new Electronic, Electric, or Mechanical Equipment as required in the new design

D. Remove/Install Three (3) Upgraded Main Control Boards to continue current automatized system in the plant.

E. Install new Generators Control Board System with communication system via Fiber Optic/ CAT V if required to monitor equipment status in the control room.

F. Install/Run new electrical feeders’ conductors if required to every Hydro Generators according to latest National Electrical Codes Standards.

1.5 Project Location

A. The work is within the United States on land owned by the USIBWC in Starr County, Texas. The site is located at FM2098, 1 Reservoir Rd. Falcon Heights, TX. 78545 (Falcon Power Plant).

Starr County

Performance Work Statement Oct 15 2022

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B. The work is located completely within the United States but is adjacent to the international border with Mexico.

1.6 Period of Performance

A. The contractor shall complete this work within 300 calendar days after the Contract has been awarded to the Contractor.

1.7 Investigation of Site Conditions

A. The Contractor, as well as their subcontractors, is urged to visit the jobsite and to become fully aware as to the existing conditions affecting the work to be performed under this Contract.

B. Submission of a bid shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Conditions bearing upon transportation, disposal, handling, and storage of materials.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed preliminary to and during work performance.

C. Submission of a bid shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and work to be performed, and the quantities of materials to be furnished.

D. Submission of a bid constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in PWS, that responses to these written notices are acceptable to Contractor, and that PWS is enough to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent instigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in accordance with the PWS.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding, or representation is expressly stated in this

Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.8 Duty to Inquire

A. Contractor shall review the full PWS.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire and shall notify the Contracting Officer prior to

USIBWC Solicitation Page-3 of 18 the question submission deadline as established in the solicitation. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.9 Work Restrictions

A. The contractor is responsible for conducting business between the hours of 7:00 AM thru 4:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

B. The Contractor may request different working hours and must do so in writing to the COR.

USIBWC Principal Engineer of Operations will make final determination as to the approval of a different work schedule.

1.10 Department of Homeland Security

In any event the staff of the US Department of Homeland Security (DHS, also known as US Customs and

Border Protection or CBP) alerts and directs any field crews to stop work in for any security reasons in the area, the Contractor shall consider this as top priority and fully cooperate with the directions of DHS at all times until the security alert is cleared by the DHS. In addition, the Contractor shall contact and coordinate with the COR for any additional steps to be taken during and after the security alert from the

DHS is cleared.

SECTION 2

PROJECT REQUIREMENTS

2.1 General

A. This commercial service contract shall include Old Equipment Removal, Engineering and Design of new Generators Main Control Boards, which includes upgrade current Generator #1 Main Control

Board, Generator #2 Main Control Board, and Generator #3 Main Control Board located in the

Power Controllers Control Room. All analog meters, analog speed monitoring and Generators Pistol

Control Devices shall be upgraded with the most efficient appropriate equipment available in the electrical market and must exceed current equipment response time and operation system.

B. Generator #1 Main Control Board package shall include the following:

1) One (1) Digital Meter display which includes measuring Single and Three Phase Voltage, Amperage, Mega Watts, Mega VARS, Power Factor

2) One (1) Digital Display connected with Governor Data. Display should include Turbine Speed, Tachometer RPM data, Turbine gate Position, Turbine Gate Limits, Generator Operation Time.

3) One (1) Digital Display with Regulator Transfer Volts Data (Direct Current).

4) Manual Operation Pistols with Status

a) Rheostat 90 (Manual/Auto) Connected with MegaVars Meter Data.

b) Rheostat 70 (Manual/Auto) Connected with Regulators Transfer Volts Meter Data.

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c) Regulator Transfer Volts (ON/OFF)

d) Turbine Speed Level (Lower-OFF- Raise)

e) Emergency Shutdown (ON-OFF)

f) Cooling Water Valve (Close-OFF-Open)

g) Master Stop Relay (ON-OFF)

h) Unit Start Up (Shut Down-Start Up)

i) Excitation Build Up Relay (Lower-OFF-Raise)

j) Field Breaker Trip Button

k) Generator Penstock Gate Light Status (Open-Close)

l) Governor Shutdown Status Light (On-Trip)

m) Exciter Field Breaker Status Light (Open-Close)

n) Generator Status Light (ON-OFF)

C. Generator #2 Main Control Board package shall include the following

1) One (1) Digital Meter display which includes measuring Single and Three Phase Voltage, Amperage, Mega Watts, Mega VARS, Power Factor

2) One (1) Digital Display connected with Governor Data. Display should include Turbine Speed,

c) Regulator Transfer Volts (ON/OFF)

d) Turbine Speed Level (Lower-OFF- Raise)

e) Emergency Shutdown (ON-OFF)

f) Cooling Water Valve (Close-OFF-Open)

g) Master Stop Relay (ON-OFF)

h) Unit Start Up (Shut Down-Start Up)

i) Excitation Build Up Relay (Lower-OFF-Raise)

j) Field Breaker Trip Button

k) Generator Penstock Gate Light Status (Open-Close)

l) Governor Shutdown Status Light (On-Trip)

m) Exciter Field Breaker Status Light (Open-Close)

n) Generator Status Light (ON-OFF)

USIBWC Solicitation Page-5 of 18

D. Generator #3 Main Control Board package shall include:

1) One (1) Digital Meter display which includes measuring Single and Three Phase Voltage, Amperage, Mega Watts, Mega VARS, Power Factor

2) One (1) Digital Display connected with Governor Data. Display should include Turbine Speed,

c) Regulator Transfer Volts (ON/OFF)

d) Turbine Speed Level (Lower-OFF- Raise)

e) Emergency Shutdown (ON-OFF)

f) Cooling Water Valve (Close-OFF-Open)

g) Master Stop Relay (ON-OFF)

h) Unit Start Up (Shut Down-Start Up)

i) Excitation Build Up Relay (Lower-OFF-Raise)

j) Field Breaker Trip Button

k) Generator Penstock Gate DC Light Status (Open-Close)

l) Governor Shutdown Status DC Light (On-Trip)

m) Exciter Field Breaker Status DC Light (Open-Close)

n) Generator Status DC Light (ON-OFF)

E. The Contractor shall remove old wires, panels, old equipment, and run new electrical feeders as required to every Electronic Display, Control Pistols, and Status Lights using the latest National

Electric Codes (NEC) standards, Institute of Electrical and Electronics Engineers (IEEE), Standard for Electrical Safety in the Workplace (NFPA70e), and other electrical guidelines, standards, and codes associated with this project.

F. The Contractor shall install new panels for every generator Control Board made of steel or material approved for the latest National Electric Codes (NEC) standards, Institute of Electrical and

Electronics Engineers (IEEE), Standard for Electrical Safety in the Workplace (NFPA70e), and other electrical guidelines, standards, and codes associated with this project.

G. A complete set of initial design submittals, with the as-built drawings and updated Falcon Power

Plant electrical one-line diagram shall be provided by the Contractor and reviewed/approved by

Falcon Plant Superintendent and Electrical Engineer.

H. Electronic Measuring Meter devices in every Main Control Board Panel shall indicate Single and

Three Phase Voltage, Current, Power Factor Mega Watts & Mega Vars calculation. These devices shall be the most accurate available in the market and shall communicate/compile with Human

Machine Interface (HMI) system.

I. The Contractor shall run Fiber Optic/ Cat 5 conductors’ combination with associate equipment to communicate New Electronic Equipment with current software PLC program only if it’s necessary.

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J. The Contractor shall submit to Power Plant Superintendent and Electrical Engineer all the equipment standards, reviews, and drawings for all the equipment to be used on this project for final review and approval prior to purchase new equipment.

K. The Contractor is responsible to test for asbestos all the old wires located on the back panels and dispose properly according to the latest standards.

L. The Contractor shall provide detailed cost breakdown to include all equipment, supplies, and service installation.

M. Contractor shall provide training to power plant personnel on the operation and maintenance of New

Main Control Board Equipment.

N. The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by Power

Plant Personnel.

O. Conduct a Safety Meeting with all the personnel involved in the project and Power Plant Personnel prior to start the project.

2.2 Clean-Up and Disposal of Waste Materials

A. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s).

B. The Contractor is responsible to remove and dispose all the old Wires detected with Asbestos.

C. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in these Contract documents. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The Contractor shall dispose of recyclable and reusable products through waste disposal only as a last option.

b. Scrap metal shall be donated or sold to scrap dealers or recycle centers whenever possible.

D. No excess materials shall be deposited within Government property, unless compliance confirmed by the Government. Excess materials not compliance confirmed by the Government for placement on Government property shall be disposed of or reused by the Contractor at another site.

E. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

2.3 Testing and Training

The Contractor shall test the new system and provide training to power plant personnel at project completion prior to project acceptance.

USIBWC Solicitation Page-7 of 18

A. Prior to Contract closeout, the Contractor shall provide a comprehensive project-specific

Government personnel training program for the systems and equipment designed and installed under this Contract.

B. When operating procedures are not detailed in owner’s manuals, the Contractor shall write SOPs.

These SOPs shall be available prior to the scheduled training provided below.

a. The Contractor shall furnish factory-trained representatives as required to conduct training sessions on the operation and maintenance of constructed works. The trainers shall be qualified in providing all required training and have expert knowledge of all aspects of the operation and maintenance of their systems and associated components.

b. The Contractor shall furnish all necessary training materials and furnish each student with a detailed and comprehensive manual covering all course subjects.

c. Training materials shall become the property of the Government after completion of the training.

d. Attendance at this training course will not exceed twelve (12) Government personnel.

The training sessions shall be conducted at the Falcon Power Plant Office / worksite or at a Government provided classroom.

e. The training course length will be approved by the COR. The classes shall be conducted during regular working hours of 7:00 AM to 3:30 PM, Monday through Friday and shall exclude Government holidays.

C. The selected time for training will be scheduled shortly after completion of the Falcon Power Plant

Motor Control Center Improvements but will be before the final walk-through inspection. The

Government will coordinate with the Contractor to schedule this training.

D. The Contractor shall submit to the COR a Training Program Structure with the components listed below:

a. Basis of system design, operational requirements, and criteria.

b. Documentation and use of O&M Manuals.

c. Relevant health and safety issues.

d. Emergencies, including warnings, trouble indications, shutdown and special operating instructions.

e. Operations - Start-up, normal operation, shutdown, unoccupied operation, seasonal changeover, manual operation, controls set-up and programming, troubleshooting, and alarms.

f. Adjustments.

g. Troubleshooting.

h. Maintenance as well as special maintenance and replacement sources.

i. Repairs, including diagnostic instructions, disassembly, and instructions for identifying parts and components.

E. If, at the end of the training course, there are questions from trainees that remain unresolved, the instructor shall send the answers, in writing, to the COR for transmittal to the trainees.

F. Ensure that each attendee at each training session signs a class roster daily to confirm Government participation in the training.

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2.4 Warranty

A. The Contractor shall warrant that work performed under this PWS conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the

Contractor or any subcontractor or supplier at any tier for a period of at least two (2) years.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time period indicated in Paragraph 2.4A or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

B. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement.

C. Starting date of warranty is date of substantial completion.

D. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this

Contract shall be repaired or replaced at no cost to the Government.

E. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3

EXISTING CONDITIONS

3.1 General

A. Existing Hydro 10 Megawatts Power Generators Main Control Boards have been in service for more than 70 years, and equipment needs to be replaced and upgraded due to malfunctions and safety issues. There have been instances where current Analog Meters, Analog Speed Displays and electrical starting pistols needed to be replaced and parts weren’t available as current equipment is obsolete in the electrical market. Without any electronic digital meters in the main control boards shall affect near future Falcon Power Plant daily operations.

3.2 Government Furnished Utilities

A. The Government will not be furnishing any utilities for this project including, but not limited to electricity, telephone, sewer, and natural gas.

3.3 Use of Government Land

A. The Contractor's facilities shall be arranged and operated in a manner to preserve and protect existing features, trees, and vegetation to the maximum extent practicable. The location, construction, operation, maintenance, and removal of Contractor's facilities on Government land shall be subject to the approval of the COR.

B. USIBWC land is not available for use for the Contractor's field office and/or sheds.

C. USIBWC property is available for use as the Contractor's staging and/or storage areas.

USIBWC Solicitation Page-9 of 18

D. Housing for Contractor personnel will not be permitted on Government land.

3.4 Hazardous Materials

The wiring inside the control boards is a mixture of old and new wiring. Note that the original control wiring that has the fabric sheath typically contains around 30% non-friable asbestos embedded in an inner layer of rubber and should be handled and disposed of properly.

SECTION 4

QUALITY REQUIREMENTS

4.1 Common Product Requirements

A. Materials Certification

The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -

10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon written approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

C. Quality Control / Quality Assurance of Materials

1. Source Limitations

To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options

Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements

Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication. It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for

Page-10 of 18 USIBWC Solicitation cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected, unless the Government approves corrective actions in writing. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from the Contractor’s monthly pay estimate or final payment.

D. Hazardous Materials

The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

E. Surplus Materials

1. The Contractor shall take ownership of surplus materials unless otherwise indicated in the

Contract documents.

2. The Contractor shall remove and dispose of materials in accordance with Paragraph 2.2 If requested or otherwise noted in these specifications, the Contractor shall provide an appropriate level of documentation to verify proper disposal.

F. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area in order to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required by the Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

SECTION 5

DELIVERABLES

5.1 General

A. Deliverables include, but are not limited to:

1. Project Schedule

a. Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract award.

2. Licenses and Certifications

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a. The Contractor shall submit all Licenses and Certifications of electricians and installers.

3. Motor Control Centers Improvements designs

a. All pre-engineering designs shall be approved by Power Plant Superintendent and Power

Plant Electrical Engineer prior to installation.

4. Installation Procedure Plan

a. The Contractor shall develop, provide a procedure to remove and install new equipment to avoid disturbing Falcon Power Plant daily operations.

5. Material and equipment certifications

6. Product submittals

7. Safety documents

8. As-built drawings and schematics of new systems

9. Warranty

SECTION 6

PROJECT COORDINATION & ADMINISTRATION

6.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this

Performance Work Statement to perform the work for the Contract sum and within the Contract time.

B. The Contractor shall be responsible for ensuring that all its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

6.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

6.3 Safety

A. The Contractor is solely responsible for worksite safety while performing work or inspections on

Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

B. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the

Contractor’s subcontractors.

C. The Contractor shall comply with all provisions of all applicable regulations of the Occupational

Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health

Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

http://www.osha.gov/ http://www.gpo.gov/fdsys/

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D. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

E. The Contractor shall perform daily housekeeping. The Government will not provide trash dumpsters.

SECTION 7

PROJECT MEETINGS

7.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. When USIBWC schedule's a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute to all invited attendees.

C. When the Contractor schedule's a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The

Contractor shall prepare the meeting agenda and distribute to all invited attendees.

D. The following meetings are anticipated, and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings

7.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff

Meeting. The meeting shall take place prior to the beginning of any Contract work.

B. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

C. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Performance Work Statement. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

D. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. COR

3. Falcon Power Plant Representative

4. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

5. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

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E. Agenda

Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current phasing, critical work sequencing, and long-lead items.

3. Review of minimum project requirements.

4. Review of Job Safety Analysis prepared by Contractor

5. Review of procedures for handling and processing modifications, RFIs, deliverables, and applications for payment.

6. Preparation of deliverable documents.

7. Use of site.

8. Work restrictions.

9. USIBWC and other's occupancy requirements.

10. Safety and first aid.

11. Security.

12. Maintenance of project site.

13. Working hours.

F. Meeting Minutes

The Contractor will record the discussions of the meeting and distribute the minutes to all attendees for review prior to finalizing.

7.3 Progress Meetings

A. The COR will schedule progress meetings once the Contractor has mobilized onsite. The COR will conduct and issue minutes of the meetings. Meeting minutes will become official Contract correspondence.

B. The Government may call other meetings on an "as needed" basis.

C. The purpose of these meetings shall be to analyze the progress of the work, resolve conflicts, and in general coordinate the operation of all organizations active at the project site.

SECTION 8

PROJECT SCHEDULE

8.1 Description / Purpose

A. The Contractor shall prepare a project schedule which shall reflect completion of all work under this

Performance Work Statement and shall include allotted time for all related activities by other agencies within the allotted Contract period.

B. The first compliance confirmed schedule that properly shows all activities within the allotted period shall be the baseline schedule.

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8.2 Schedule Requirements

A. Project schedule submittals for compliance confirmation shall include an electronic pdf file.

1. All abbreviations shall be defined.

2. Each project schedule shall show a revision date.

B. The Contractor shall provide an updated schedule with any invoices.

C. Schedule Requirements

1. Baseline Schedule

a. A complete baseline schedule shall be submitted. The Government will review the project schedule and submit comments and required revisions within fourteen (14) calendar days of receipt.

(1) Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Government's compliance confirmation of the schedule.

b. Upon compliance confirmation of the baseline schedule, save the schedule as a baseline and update on a monthly basis. The schedule update will be used to evaluate the

Contractor's progress and invoice payments.

2. Baseline Schedule Preparation

Prepare a list of all activities required to complete the work. The baseline schedule shall include all planned work activities and sequences and show Contract completion within the number of calendar days specified in the Contract.

a. Activities

(1) Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

b. The baseline schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work.

c. Time Frame

Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

(1) Incorporate inspections, permitting, repairs, and other activities that may affect the completion of the Contract in the project schedule.

(2) Show a beginning date, ending date, and duration in number of calendar days for each activity.

(3) Show float for each work activity.

d. Constraints

Include constraints and work restrictions in schedule and show how the sequence of work is affected.

e. Milestones

Include milestones indicated in this document in schedule, including, but not limited to, the cleaning, inspection, repair, or other items as determined by the Contractor.

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SECTION 9

REGULATORY REQUIREMENTS

9.1 Contractor's Responsibility

A. It is the Contractor’s responsibility to perform work in compliance with all applicable requirements of federal, state, and local laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined in 9.4 below.

B. It shall be the responsibility of the Contractor to acquire copies of all applicable codes, regulations, and standards for ready reference.

C. In instances where requirements are in conflict, the stricter standard shall apply.

D. Any and all inspections, observations, or tests required for code compliance are the responsibility of the Contractor.

9.2 Permits

A. Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities.

The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on of this project.

B. The Contractor shall be responsible for and shall give and maintain any and all notices required by applicable regulations, laws, or permitting authorities pertaining to work on of this project.

C. Building Permits

1. USIBWC is not required to obtain building permits from local jurisdictions on real estate owned or controlled by USIBWC. However, work on utility connections, sewer connections, and fire-protection systems may require liaison with local jurisdictions. The Contractor shall be responsible for identifying the coordination required.

2. Though the USIBWC is not required to obtain building permits from local jurisdiction, the

Contractor shall comply with state and local building codes to the maximum extent practicable. USIBWC has the final authority to accept or reject any recommendation from state and/or local government officials.

9.3 Dates

A. For all related standards and regulatory requirements in this document, the version, edition, or year shown indicates the governing version.

B. All Public Laws, Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Executive Orders (EOs), Management Policies, Government Directives, Government Standards, refer to the original document as well as any subsequent amendments, corrections, and/or additions.

1. The latest amendments, corrections and additions are to be assumed applicable in the same way as the document itself.

2. The version in effect as of the issuing date of the Solicitation for this project governs unless the law, regulation, order, policy, directive, or standard is updated with a retroactive clause.

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9.4 Summary of Regulatory Documents and Agencies

Regulatory requirements applicable to this project are listed below.

A. Institute of Electrical and Electronics Engineers (IEEE)

1. 2017 National Electrical Safety Code (NESC)

B. Occupational Safety and Health Administration (OSHA)

1. Occupational Safety and Health Standards (29 CFR 1910)

a. https://www.osha.gov/law-regs.html

2. Construction Standards (29 CFR 1926)

a. https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS& p_toc_level=1&p_keyvalue=Construction

C. Public Laws and Acts

All Public Laws and Acts can be found at http://www.gpo.gov/fdsys/

1. An Act Authorizing the Transfer of Certain Real Property for Wildlife, or other purposes [16

USC 667b]

2. Buy American Act [41 USC 10a - 10d]

3. Clean Air Act

4. Clean Water Act

5. Endangered Species Act (ESA)

6. Federal Environmental Pesticide Control Act [7 USC Chapter 6]

7. Fish and Wildlife Act of 1956 [16 USC 742f (a) (4) and 16 USC 742f(b)(1)]

8. Migratory Bird Treaty Act (MBTA) [16 USC 703 through 712]

9. National Environmental Policy Act (NEPA) [42 USC 4321-4347]

10. National Historic Preservation Act (NHPA) of 1966

11. National Wildlife Refuge System Improvement Act of 1997

12. Refuge Recreation Act [16 USC 460k-1 and 2]

13. Resource Conservation and Recovery Act (RCRA)

14. Solid Waste Disposal Act

15. Toxic Substance Control Act

16. Wild and Scenic Rivers Act

D. State of Texas

1. Texas Engineering Practice Act and Rules Concerning the Practice of Engineering and

Professional Engineering Licensure

a. http://www.tbpe.state.tx.us/downloads/law&rules.pdf https://www.osha.gov/law-regs.html https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction http://www.gpo.gov/fdsys/ http://www.tbpe.state.tx.us/downloads/law&rules.pdf

USIBWC Solicitation Page-17 of 18

SECTION 10

MEASUREMENTS AND PAYMENTS

10.1 Schedule of Values

A. Breakdown each lump sum item into component work activities used in the schedule for which invoices may be requested. The work activities broken out within the Schedule of Values shall be integrated into and made a logical part of the baseline schedule submitted under this section.

1. The total costs for the component work activities shall equal the Contract price for that lump sum item.

2. Overhead, general and administrative expenses, escrow, bonds, profit, and other across the board markups shall be applied to each line in the Schedule of Values uniformly.

3. An unbalanced Schedule of Values providing for overpayment to the Contractor for items of work to be performed first will not be compliance confirmed but shall be revised by the

Contractor and resubmitted until acceptable to the COR. If requested by the Government, the

Contractor shall furnish full copies of subcontracts showing actual costs.

4. The Government may request data to verify accuracy of dollar values.

B. Do not break down unit price items. Use only the Contract price for unit price items.

C. An acceptable Schedule of Values shall be agreed upon by the Contractor and COR before the first invoice is processed.

D. The following items shall have an entry in the Schedule of Values. The Contractor may breakdown each item listed into subsections if they so choose. The Contractor may add additional items. The items shown are the minimum required.

1. Mobilization/Demobilization

2. Motor Control Center Improvements

3. Training

10.2 Progress Payment (Lump Sum CLIN)

A. The Schedule of Values shall be used to prepare an invoice request for the items, or portions of items, of the work completed during the monthly progress period.

B. As the activity progresses, the Contractor will be paid the value based on the percentage associated with the activity in the Schedule of Values.

C. The progress payments are made to benefit the Contractor. These payments are made based upon preliminary deliverables, preliminary field inspections, preliminary testing data, and/or preliminary reports. Progress payments do not constitute acceptance of any portion of the work and do not reduce the Contractor’s liability to replace unsatisfactory work, material, or equipment.

D. No progress payment will be made when, in the judgment of the Government, the work is not proceeding in accordance with the provisions of the Contract.

Page-18 of 18 USIBWC Solicitation

10.3 USIBWC Payment Processing

a. .

b. Invoice date and invoice number. The Contractor shall date invoices as close as possible to the date of emailing.

c. Contract number

d. Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

e. Payment terms.

f. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the Contract or in a proper notice of assignment).

g. Name, title, phone number, and email address of person to notify in the event of a defective invoice.

h. Any other information or documentation required by the Contract or this PWS.

i. Itemized billing by Schedule of Values.

j. Previously billed total.

10.4 Invoices

A. USIBWC Payment Processing USIBWC

B. A. The Contractor shall submit an electronic invoice pursuant to FAR 5.212-4(g) to be processed via the IPP system at www.ipp.gov. B. A copy of the invoice shall be emailed to the

CO and COR concurrently.

C. C. The invoice for this Contract shall not be combined with any other work or other Contracts;

it shall be for this Contract only.

--End of Performance Work Statement--