SOW STA SPI_HOT WATER.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

STATION SOUTH PADRE ISLAND

SPECIFICATIONS

FOR

WATER HEATER REPLACEMENT

General: United States Coast Guard Station South Padre Island, TX is accepting proposals for qualified individuals or firms to replace and install: Hot water heater on the second floor to service berthing rooms in main building. Prior to submitting a quote, it is mandatory to examine the scope of work, and it is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station South Padre Island.

Location:

United States Coast Guard Station South Padre Island.

1 Wallace Reed Rd South Padre Island, TX 78597

I. Continuity of Facilities Operation: Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 7:30am to 4:00pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

II. Notification of Start and Completion of Work: The Contractor shall notify the Coast Guard one week prior to start of work.

III. Coast Guard Contracting Officers Representative: The Contractor shall contact the COR to coordinate all construction efforts onboard Coast Guard Facilities.

IV: Recycling and Disposal of Refuse: Minor refuse, excess or waste materials resulting from construction operations may be disposed of in base dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters.

V: Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall have a written safety plan as required in FAR 5.236-13. The plan shall unequivocally assign responsibility and authority for safety to the superintendent by name. Immediate notification to the Contracting Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

VI. Inspection: The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor.

VII. Operations and Storage: The contractor is to take whatever steps necessary to ensure that his materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments. The contractor is responsible for the protection of existing structures, utilities, work, and vegetation. Any damage shall be repaired at the contractor’s expense.

VIII. Contractor Identification: The contractor and subcontractor personnel shall, always, wear company identification.

IX. Existing Utilities: The Contractor shall verify all utility locations before commencing work. This shall include, but not be limited to, the use of visual, sonic, electronic, or magnetic detection devices. Contractors shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

X: Regulations while onboard Coast Guard Station South Padre Island:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on the Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. The construction site shall be always maintained in a clean condition. This included daily clean-ups of the construction and storage areas. The site shall be well lit and well barricaded/cordoned off as appropriate.

3. Absolutely no firearms or weapons of any kind are allowed onboard Station South Padre Island.

4. Only American citizens and permanent resident aliens are allowed onboard Station South Padre Island Facilities. Absolutely no foreign nationals are permitted on the premises.

5. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned power, water, and sewage or lighting outages.

6. The contractor shall provide a consolidated list of all contracted personnel including their driver’s license numbers (or other valid gov’t issued ID number) who will be working on Facilities either the day of or prior to the notice to proceed date.

7. Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions shall include closing all openings, removing all loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding, securing field trailers, and other appropriate equipment and other temporary work.

8. No personnel other than the contracting officer has the authority to alter the terms of any contract or to issue any change orders.

9. All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times. Additionally at all times due to security and operational needs, the contractors are subject to orders to evacuate the property at any time.

10. Due to the emergency response function of Station South Padre Island, contractor shall not block or impede movement of trailered small boats, or F-450 trucks used to tow small boats.

VIII: SCOPE OF WORK: Contractor shall provide all parts, labor, and equipment to complete the following work:

1. All work shall be in reference to replacing the berthing room water heater. As work progresses, any further repair issues shall be brought to the attention of the COR and contracting officer.

A. Pre-Work Planning

· Conduct site visit to verify field conditions.

· Coordinate work schedule with Coast Guard facilities manager.

· Provide cut sheets and specifications of the proposed replacement unit for approval.

· Submit safety plan and job hazard analysis (JHA).

B. Demolition & Removal

· Disconnect electrical supply and properly lockout/tagout.

· Shut off the water supply and drain the existing water heater.

· Disconnect plumbing connections (inlet/outlet, T&P relief).

· Remove and dispose of the existing unit in accordance with local environmental regulations.

· Disconnect electrical supply and properly lockout/tagout.

Shut off the water supply and drain the existing water heater.

Disconnect plumbing connections (inlet/outlet, T&P relief).

Remove and dispose of the existing unit in accordance with local environmental regulations.

C. Installation

· Furnish and install new 85-gallon, 480V, 18KW, 3-phase electric commercial water heater equivalent or better in performance and efficiency.

· Ensure the water heater has:

· ASME-rated tank

· NSF certification

· T&P relief valve

· Accessible anode rod (if applicable)

· Factory insulation per current energy standards

· Connect to existing domestic water piping system.

· Connect the electrical supply and ensure all terminations are properly torqued and labeled.

· Install thermal expansion tank or pressure regulating components if required by code.

· Insulate all hot water piping within 5 feet of the unit.

· Anchor the unit securely in accordance with seismic/local structural requirements.

D. Testing and Commissioning

· Fill and purge system.

· Verify all electrical connections, check the amperage draw.

· Power-on and test heater operation under load.

· Verify thermostat settings, safety cutouts, and temperature limits.

· Inspect for leaks and proper drainage.

· Provide operation and maintenance training to designated Coast Guard personnel.

E. Deliverables

· As-built schematic showing connections

· Manufacturer’s warranty (minimum 1 year parts, 3-year tank)

· O&M manual including installation instructions, parts list, and safety data sheets

· Commissioning report F. Codes and Standards

· All work shall comply with the following (most current editions):

· NEC (National Electrical Code)

· NFPA 70 and 70E

· Uniform Plumbing Code (UPC)

· OSHA 29 CFR 1926 (Construction Safety)

· Manufacturer installation guidelines

· Local and state building codes

2. Required within 90 days of contract award.

3. Contractors shall protect all equipment, property, and merchandise in work locations.

4. All work must be approved by the Contracting Officer’s Representative.

FIGURE 1

EXISITNG WATER HEATER

FIGURE 2

EXISTING WATER HEATER INFO

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