SOW STA Oregon Inlet Gutters and Paint.pdf

SCOPE OF WORK: USCG STA Oregon Inlet Gutter Replacement & Main Building Paint

PR#37600PR260000028 & 37600PR260000027

CEU Work Order:

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to replace gutter systems and paint the main building as per the Scope of

Work in Section 3 at USCG STA Oregon Inlet 8700 Coast Guard St, Nags Head, NC 27959.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work no later than 30 days after notice to proceed and work diligently to complete the entire work and have equipment ready for use by 60 working days (84 calendar days) after contract has been awarded. Deviations from this timeline due to materials must be documented in the quote.

3. SCOPE OF WORK:

3.1 General Requirements

This scope of work is specified by project for clarity. The contractor is responsible for all materials, labor, and equipment required to complete the work as described below.

3.1 Main Building Gutter Replacement

3.1.1 Gutter System Removal

The contractor shall remove all existing gutters and downspouts from the

Main Building. Upon removal, all attachment holes on the substrate shall be filled and sealed with an appropriate exterior-grade sealant.

3.1.2 Substrate Repair

In the event that any rot or unsuitable substrate is discovered during the removal process, the contractor shall immediately notify the client and provide a cost estimate for the necessary repairs. No repair work shall proceed until the client provides written authorization via a formal bilateral modification. This authorized work shall then be considered an extra to the contract, and the cost must not be exceeded.

3.1.3 New Gutter Installation

Fabricate and install approximately 450 linear feet of new, white, seamless aluminum 6" K-style gutter. Gutters are to be fabricated on-site to match actual eave lengths. New gutters are to be installed using hidden hangers spaced at 24 inches on-center. Fabricate and install custom splash guards at all inside mitered corners.

3.1.4 New Downspout Installation

Install approximately 420 linear feet of new, white aluminum 3" x 4" downspouts. The total linear footage will be distributed across nineteen

(19) separate downspout locations. All downspouts that terminate at grade level shall be cut to maintain a clearance of 6 inches from the ground.

3.2 Main Building Paint

3.2.1 General Requirements

This scope of work is focused on the main building only. It is to be noted that for proper paint application, ambient temperatures must be consistently above 50°F. Contractor must also anticipate that access to certain areas may be limited at various times.

3.2.2 Exterior Washing

The contractor shall softwash the full exterior of the building. This includes all fascia, soffit, and siding, ensuring they are free of all build-up and debris.

3.2.3 Siding and Trim Repair

In the event that any rot or unsuitable siding/trim is discovered, the contractor shall immediately notify the client and provide a cost estimate for the necessary repairs. No repair work shall proceed until the client provides written authorization via a formal bilateral modification. This authorized work shall then be considered an extra to the contract, and the cost must not be exceeded.

3.2.4 Exterior Painting

The contractor shall paint the following exterior surfaces:

• Approximately 1,070 linear feet of existing fascia and 1,150 square feet of existing soffit with exterior white paint to match the existing color.

• Approximately 3,020 linear feet of exterior window, door, and corner trim with exterior white paint to match the existing color.

• Approximately 7,560 square feet of existing siding with exterior blue paint to match the existing exterior color.

3.2.5 Site Cleanup

Upon completion of all work, the contractor shall clean the job site and dispose of all job-related debris in a proper manner

4. SITE VISIT: All interested parties shall visit the site to verify any/all quantities before submitting quotes. Interested parties shall arrange for a site visit with MKC Thomas Roposa, 401-644-4986. See SAM posting and SF-1442 to site visit date and time.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project is MKC Thomas Roposa, 401-644-4986. Inquiries concerning any phase of the specification before or after award shall be made to the QAE.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person, other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: No permitting is required for this project.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the unit’s regular hours (0800-1600), he/she must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE

Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and driver’s license number. The STA Oregon Inlet Command

Duty Officer (CDO) will be given a copy of the employee list. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG STA Oregon Inlet shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29

CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by MKC Thomas Roposa prior to starting work.

b. Written notification must be provided to MKC Thomas Roposa, in his capacity as

Fire Marshal, of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification so long as the outsource review sheet is signed by MKC Thomas Roposa.

c. Copies of the following must be provided to MKC Thomas Roposa prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig

Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG STA Oregon Inlet has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG STA Oregon Inlet shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40

CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by Mr. Todd Ogle, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to Mr. Todd Ogle of any activity that could potentially cause a permit violation on USCG STA Oregon Inlet. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to Mr. Todd Ogle prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.