SOW - SSD_PEORIA_Bathroom_Locker_Room_Rehabilitation.pdf

CONTRACT SPECIFICATIONS

USCGC SANGAMON Maintenance Building Bathroom and Locker

Room Rehabilitation

AT

UNITED STATES COAST GUARD

Shoreside Detachment (SSD) Peoria

East Peoria, IL

PROJECT NUMBER 5048965

February 2026

TABLE OF CONTENTS

DIVISION 01 GENERAL REQUIREMENTS

Section 01 11 00 Summary of Work

Section 01 33 00 Submittal Procedures

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USCGC SANGAMON Maintenance Building

Bathroom and Locker Room Rehabilitation

Peoria

Section 01 11 0

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1. GENERAL DESCRIPTION

U.S. Coast Guard Shoreside Detachment (SSD) Peoria requires a full rehabilitation of the two bathrooms and associated locker rooms.

Work will require a full replacement of all drywall, tile, furnishings (except lockers), and fixtures within the bathrooms and locker rooms, the installation of a two-zone climate control system consisting of a heat pump, as well as a mechanical ventilation systems to ensure adequate moisture control within the spaces. The following specification documents a preliminary scope of work and is subject to change.

1.2. GENERAL WORK REQUIREMENTS

1.2.1. The work includes furnishing all labor, tools, equipment, and materials for work at U.S. Coast Guard Shoreside Detachment Peoria maintenance building bathrooms and locker rooms. The work generally includes, but is not limited to, the following:

A. Full replacement of all drywall, tile, furnishings (except lockers), and fixtures to match existing or adjoining work, as approved by the U.S. Coast Guard Point of Contact (POC).

Installation of mechanical ventilation (exhaust fans) and dedicated two-zone climate control system (using a heat pump) for the spaces, as approved by the U.S. Coast Guard Point of

Contact.

B. Ensure the spaces are left in a clean and orderly condition.

C. Dispose of all waste materials properly in accordance with the

Environmental Protection Agency (EPA) regulations.

(1) Waste disposal in accordance with EPA regulations shall be executed at the Contractor’s expense.

D. This summary is not all inclusive and delineates only those work items deemed as major to the contract. Ancillary work items necessary to attain the completed project, shall be included in the contract as inherent to the work.

1.2.2. APPROXIMATE UNIT SIZE

A. Bathrooms and Locker Rooms: There are two bathrooms, each with an adjoining locker room. The male bathroom and locker room is approximately 400 square feet in size; the female bathroom and locker room is approximately 200 square feet in size. Potential offerors are to verify all sizes and existing site conditions.

1.2.3. SPECIFIC WORK REQUIREMENTS

1.2.3.1. Comply with all federal, state, and local laws including

Environmental Protection Agency (EPA) requirements. In addition, comply with International Code Council building codes, 2024 edition and other regulatory references.

A. All Contractors and personnel on site shall comply with and strictly adhere to applicable OSHA standards and practices, including OSHA’s Safety and Health Regulations for Construction, 29 CFR 1926, and General Industry, 29 CFR 1910. Additionally, the Contractor shall also abide by any state and local safety, health, sanitation, demolition, and construction codes and standards. If OSHA regulations conflict with other state or local standards, the more stringent will govern.

1.3. SPECIAL WORK REQUIREMENTS

A. The site superintendent shall:

(1) Be an employee of the prime contractor.

(2) Always be on site while work is conducted.

(3) May also be the Quality Control Manager.

(4) Speak fluent English.

(5) Have at least 10 years of experience in the construction industry.

B. The Contractor’s Quality Control Manager is responsible for all quality control and quality assurance aspects of the project.

C. Comply with all hot work requirements of the U.S. Coast Guard unit.

D. Coordinate all staging and laydown areas with the U.S. Coast

Guard POC prior to commencement of work.

E. U.S. Coast Guard personnel will occupy adjacent areas bordering the work site. Coordinate with the U.S. Coast Guard POC to minimize impact to operations and personnel. The Contractor shall isolate the work area as required by OSHA with temporary partition barriers and dust controls.

1.4. CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.5. PROJECT PERFORMANCE PERIOD

A. The total contract performance period shall include the time needed to complete administrative processes, review and approve material submittals, complete the base bid and approved option items, any inspections, complete all project record (closeout) documents, and Governmental review of submittals. After work begins at the site, perform the work continuously during normal working hours and show daily progress until all work is complete.

B. The total contract performance period is 120 calendar days.

1.6. LOCATION

The work is located at:

U.S. COAST GUARD SHORESIDE DETACHMENT PEORIA

97 CONFERENCE CENTER DRIVE

EAST PEORIA, IL 61611-9570

1.7. INSPECTION PRIOR TO BID

Prospective bidders are highly encouraged to visit the site to familiarize themselves with the existing conditions. Arrangements for visiting the side may be made by contacting:

OFFICER-IN-CHARGE (OIC)

Attn: Senior Chief James Ford

Email: James.H.Ford@uscg.mil

Office Telephone: (571) 608-6859

Cell Telephone: (443) 783-7541

1.8. WORK HOURS AND PROGRESS CHART SPECIAL TIME EVENTS AND ACTIVITIES

1.8.1. Normal Working Hours

A. Perform all work at the site from Monday through Friday from

7:00 am to 4:00 pm, unless otherwise approved.

B. The Contractor shall coordinate working hours with the U.S.

Coard POC prior to commencing work.

C. Plan a schedule to minimize disruptions to building operations.

D. Performing the work beyond the listed working hours is at the discretion of the U.S. Coast Guard unit. The Government may reject any such request without impacts to cost and performance period of the Contract.

(1) Compose the request to include projected day(s) and hours of the work, list of expected personnel including sub-contractors and the planned work to be performed during mailto:James.H.Ford@uscg.mil this period. Indicate in the request that the planned work is to be performed at no additional cost to the Government.

(2) The Contractor shall request approval three working days in advance of the requested time. and the contractor must gain prior approval.

1.8.2. Special Work Hour Requirements

There are no special work hour requirements scheduled for this project.

1.8.3. Special Prior Notice Notifications or Requests

Notify or request U.S. Coast Guard approval via email the events listed in the table below. Failure to adhere to the timelines below may result in disapproval or delay attributable to the Contractor.

Activity Type Lead Time

Mobilization Approval 10 Working Days

Work commencement Notice Five Working Days

Change in Personnel Approval Three Working Days

Work Outside Normal Hours Approval Three Working Days

Utility Interruption Approval 15 Working Days

Submittals Approval 10 Working Days

Requests for Information Approval 10 Working Days

Final Inspection Approval Five Working Days

1.9. SPECIFIC ENVIRONMENTAL REQUIREMENTS

There are no specific environmental requirements. Refer to section titled Environmental for general environmental requirements.

1.10. ENVIRONMENTAL

1.10.1. Protection of the Environment

The Contractor shall comply with all applicable federal, state, and local laws and regulations for the protection of the environment, including but not limited to the Endangered Species Act (ESA), Bald and Golden Eagle Protection Act (BGEPA), the Migratory Bird Treaty

Act (MBTA), National Historic Preservation Act (NHPA), the Resource

Conservation and Recovery Act (RCRA), and Comprehensive

Environmental Response, Compensation, and Liability Act (CERCLA).

1.10.2. Generated Waste

A. Any waste generated because of the project shall either be recycled or be disposed of in accordance with RCRA requirements.

B. Any hazardous waste shall be manifested off site with the Coast

Guard unit listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored, and disposed of in accordance with RCRA and all applicable federal, state, and local laws and ordinances.

C. Hazardous waste shall be properly transported and delivered to an appropriate facility. The Contractor shall submit for U.S.

Coast Guard approval the proposed disposal facility, qualifications of the transporters, and the draft hazardous waste manifest.

1.11. DISPOSITION OF MATERIALS

A. All materials including construction debris and equipment shall be removed from Government property. The Government will not be responsible for the condition or loss of, or damage to, such property after notice to proceed. Materials and equipment shall not be viewed by prospective purchasers or sold on the site.

B. The Contractor shall submit the disposal receipt from the landfill within 10 working days of disposal.

1.12. SAFETY PROGRAM

1.12.1. General

The Contractor is wholly responsible for work site safety.

Implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions.

1.12.2. Compliance

Provide appropriate safety measures including but not limited to barricades, signs and signal lights as well as complying with the requirements of all applicable federal, state, and local safety laws, rules, and regulations, including, but not limited to, the US

Army Corps of Engineers (USACE) EM-385-1-1 and OSHA requirements.

1.12.3. Qualifications

A. As per the EM 385-1-1, the Site Safety and Health Officer (SSHO) should have their OSHA 30-hour course completion, five years continuous construction industry safety experience, and eight hours documented coursework per year. If the SSHO is off-site for longer than 24 hours, an alternate SSHO shall be provided.

B. The SSHO may perform the duties of Site Superintendent and

Quality Control Manager.

C. All required License, Certificates, Accreditation Card, etc.

will be submitted with the quote or bid.

1.12.4. Safety Plan

Submit a written safety plan. At a minimum, describe the general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, working over water, working from floating work platforms, overhead crane operations or similar conditions of the work, and provide the

SSHO qualifications.

1.12.5. Safety Data Sheets and Material Handling Procedures

A. Data Sheets:

Submit Safety Data Sheet (SDS) for all materials containing hazardous substances required for contract execution. Submit SDS to U.S. Coast Guard POC for approval prior to bringing these materials on site.

B. Material Storage

(1) Limit the quantity of these materials stored on site to the amount needed for execution of the work. Do not store excess materials on site. Store these materials in accordance with all applicable federal, state, and local laws and regulations and provide additional storage facilities (paint lockers, etc.) as required for the storage of such materials.

(2) Coordinate the physical location of storage areas with the

U.S. Coast Guard POC prior to bringing materials on site.

C. Protective Measures

(1) Comply with protective measures specified on the SDS’s and as required by federal, state, and local regulations to protect all personnel near the work area from exposure to these materials. Include all required protective measures in the Safety Plan. Submit protective measures to the U.S.

Coast Guard POC for approval prior to allowing use of these materials.

(2) Provide, furnish, and install an OSHA-approved temporary demolition fence, screening, signage, and barriers for demolition project to prevent damage to existing facilities.

D. Disposal of Excess Material

Dispose of all excess hazardous materials as specified in the respective SDS and Section 01 11 00, Paragraph 1.10.2, “Generated Waste”.

1.13. PERMITS

The Contractor shall pay for and obtain all temporary permits for construction of this contract work, if necessary. The Contractor shall comply with all terms and conditions of permits.

1.14. AVAILABILITY OF UTILITY SERVICES

A. Reasonable amounts of the following utilities will be made available to the Contractor without charge.

(1) Electricity, and

(2) Potable Water

1.15. UNDERGROUND AND CONCEALED UTILITIES

A. Any utility locations provided are diagrammatic, not exact.

B. Physically verify the location and elevation of the existing underground and concealed utilities local to the work area.

Employ techniques to scan the construction site including electromagnetic and sonic equipment prior to commencing the work. Mark the surface of the ground where existing underground utilities are discovered.

1.16. UTILITY OUTAGES

Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the U.S. Coast Guard POC.

1.17. WORK COORDINATION

1.17.1. U.S. Coast Guard SSD Peoria POC

A. The Contractor shall closely coordinate all work with the U.S.

Coast Guard POC to maintain minimal disturbance to personnel and operations.

B. No work can be modified or changed without their permission.

1.17.2. General Coordination Requirements

The adjacent spaces and buildings will be occupied and operational during the execution of this contract. The Contractor shall field-verify existing conditions and dimensions prior to order, fabrication, and installation of any materials. Discrepancies shall be reported in writing to the U.S. Coast Guard Contracting Officer and US Coast Guard POC. Installation shall conform with manufacturer’s installation instructions.

1.18. MINOR DEMOLITION, CUTTING, AND PATCHING

If findings from the structural assessment report indicate any form of demolition, cutting, or patching is required; the Contractor shall execute this work in accordance with the following requirements:

A. Provide the U.S. Coast Guard POC 24-hour notice before commencing demolition.

B. Cut surfaces such as concrete, masonry, plaster, tile, and metal in straight lines as natural points of division.

C. Protect existing construction, surfaces, and equipment from damage. Damaged existing construction, surfaces, or equipment shall be restored or replaced to match existing conditions or new adjoining work at the Contractor’s expense.

D. Materials for patching, filling-in, repairing, finishing, and extending work shall be new, and shall be similar in appearance and equal in quality to the materials used in the adjoining construction or the removed materials when they were new.

E. Disassemble, disconnect, cut, remove, and alter existing construction and equipment without damaging other construction or equipment that is to remain or be reused. Cut and remove to the limits shown on the drawings, or, if not shown, to the minimum extent necessary for the proper installation of new work. Piping shall be removed and capped to be concealed in the finished work. Contractor shall be responsible for storing and protecting all equipment and materials to be reused or re-installed.

F. Cut, move, and remove existing construction as necessary to do the work; replace and restore when work is completed.

G. Patching: Patch to provide a neatly finished installation and to restore surfaces and items to the condition they were in before the work started. Where removals leave holes and damaged surfaces that will be exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces and to provide surfaces that are suitable for the provision of the new work. Install materials according to standard trade practice. Provide a smooth, even line of transition where patched work adjoins existing construction or new work.

H. Transitions: Make smooth and even transitions where new work abuts or aligns with existing construction. Where finished surfaces are cut such that a smooth transition with new work is not possible, terminate the existing surface along a straight line at a natural point of division and submit written recommendations to the COR on how to proceed.

1.19. CONTRACTOR USE OF PREMISES

The work shall be performed on a U.S. Coast Guard operational military installation. Become familiar with and obey station fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the U.S. Coast Guard POC. Isolate each construction area with temporary partitions and dust controls.

Provide movable high-visibility safety fencing about all work areas and equipment laydown areas located outdoors.

1.20. CLEANUP

The Contractor shall keep the work area, including the laydown and storage area, free from accumulations of waste materials on a daily basis and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. The

Contractor shall not use U.S. Coast Guard waste disposal facilities including garbage cans, trash piles, or dumpsters.

1.21. LAYDOWN AREA AND PARKING

The Contractor shall coordinate dumpster location for the waste generated by the demolition with the U.S. Coast Guard POC. The

Contractor shall be provided with three parking spaces during the duration of demolition. The Contractor will be provided a laydown area in a location determined by the U.S. Coast Guard POC. The

Contractor shall be responsible for restoring the area to its pre-work condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings grounds, or pavement because of storage activities.

1.22. STORM PROTECTION

The Contractor shall take every practicable precaution to minimize danger from storms to personnel, the work, and to adjacent property. Precautions shall include, but not be limited to, closing all opening, removing all loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.23. RECEIPT OF MATERIALS

The Contractor is responsible to receive all equipment, materials, and supplies. Shipment of equipment, materials, and supplies shall be addressed to the Contractor, not the U.S. Coast Guard. The

Contractor must be on hand to accept shipments; the U.S. Coast

Guard will not accept shipments.

1.24. DELIVERY, STORAGE, AND HANDLING OF MATERIALS

The Contractor is responsible for the proper transport and storage of all equipment and materials. Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations and as approved by the U.S.

Coast Guard POC. Damaged or defective items shall be replaced. The

U.S. Coast Guard POC shall designate location of storage and staging area. The Contractor will be responsible for security of all materials and equipment. The Contractor shall delivery, store, and handle materials and equipment as follows:

A. Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

B. Store products subject to damage from the elements in weather tight enclosures; maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

C. Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

D. Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater. Prevent mixing of materials.

E. Any failure to comply with storage that results in damage will not be reimbursed by the Government.

1.25. SECURITY

A. Submit a list of the names of all personnel working on the project site five business days in advance for approval. The roster shall be submitted via email, and at a minimum, include the first name, last name, job description, and company of employment.

B. U.S. Coast Guard Sector SSD Peoria requires vetting of all

Contractors entering the facility by the SSD Peoria POC. The list must include the full names of everyone assigned to the project and should be submitted directly to SSD Peoria POC using the email listed in the contact block below. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on site.

C. Immediately submit a new list upon a change in project personnel that will be on site. Only personnel on the approved list are allowed onto the project site.

D. All approved personnel shall carry a valid, Government-issued identification while on site in conformance with the Real ID Act of 2005. Non-compliant personnel shall be escorted off

Government property.

1.26. FINAL INSPECTION AND ACCEPTANCE

When all repairs are complete and ready for final inspection, electronically submit a written request to the U.S. Coast Guard POC in accordance with Section 01 11 00, Paragraph 1.8.3, “Special

Prior Notice Notifications or Requests”.

1.27. WARRANTIES

A. All warranties or guarantees, either implied or expressed, for individual equipment shall be endorsed by the U.S. Coast Guard.

B. Endorse all warranties or guarantees to the Government.

PART 2 PRODUCTS

In accordance with federal regulations, all new equipment shall comply with the “Buy American Act.”

PART 3 EXECUTION

Comply in strict accordance with the installation instructions for all products and materials used to complete the work.

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Section 01 33 00

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1. SUBMITTALS REQUIRED

Items to be submitted shall be done electronically as specified in each applicable section of this specification. Submittals shall be approved by the U.S. Coast Guard POC before procurement, fabrication, or delivery of items to the job site. Partial submittals will not be accepted and will be returned without review. Submittals shall include the manufacturer's name, trade name, catalog model or number, nameplate data, size, layout dimensions, capacity, project specification and paragraph reference, applicable federal, military, industry and technical society publication references, and other information necessary to establish the contract compliance of each item the Contractor proposes to furnish. The Contractor shall indicate in the submittal which item(s) they are submitting. The following shall be submitted in accordance with these specifications:

A. Long-lead Items (more than 4 weeks from order purchase to on-site delivery)

B. Material Submittals

C. Product Data

1.2. TIMING OF SUBMITTALS

1.2.1. Timing and Sequence

Submit submittals in sufficient time and in such sequence to avoid delays in the work. Except for voluminous submittals, numerous submittals submitted on or about the same time, and submittals for very complex items, submittals will be reviewed by the U.S. Coast

Guard POC and returned to the Contractor electronically within 10 working days after receipt.

1.2.2. Long-lead Time Items

Submit a list of long-lead items within five calendar days of award. This list shall identify items such as, but not limited to materials, fabrication and delivery of items to the job site. The

Contractor shall prepare submittals and submit those items in sufficient time to avoid delays. Special attention shall be given to the long-lead items to avoid delays in the work.

1.3. SCHEDULE OF SUBMITTAL DESCRIPTIONS

The Contractor shall review individual sections for special submittal requirements and applicable publications relating to submittals. All submittals shall be submitted in electronic form with one with transmittal coversheet. The submittal type and numbers of each required, are as follows:

1.3.1. Submittals (one electronic copy each)

All submittals shall be approved by the U.S. Coast Guard prior to the scheduling of the preconstruction conference. The submittals shall include:

A. Project Schedule.

B. Schedule of Values.

C. Long-lead items.

D. Electronic photos of construction area with any pre-existing damage (not by the Contractor).

E. Personnel list for security access.

F. Site Safety Plan.

G. Demolition Plan (if demolition is required for repair).

H. Proposed dust-control measures.

I. Notification.

1.3.2. Product Data (one electronic copy)

Submittals for each manufactured item shall be manufacturer's descriptive literature of cataloged products, equipment drawings, diagrams, performance and characteristic curves and catalog cuts.

Submit complete descriptive data for each type of material. Clearly mark data to indicate the type the Contractor intends to provide.

If not clearly marked to indicate what the Contractor intends to provide, then the submittal will be disapproved by the U.S. Coast

Guard POC and returned.

1.3.3. Certificates (one electronic copy)

Submit certification from the manufacturer attesting that materials and equipment to be furnished for this project conform with the requirements of this specification and of the referenced publications. Preprinted certifications will not be acceptable;

certifications shall be in the original. The certification shall not contain statements that could be interpreted to imply that the product does not meet all requirements specified, such as "as good as"; "achieve the same end use and results as materials formulated in accordance with the referenced publications"; "equal or exceed the service and performance of the specified materials". The certification shall simply state that the product conforms to the requirements specified. When materials or equipment must conform to the standards of organizations such as the American National

Standards Institute (ANSI), American Society for Testing and

Materials (ASTM), NEMA, and Underwriters Laboratories (UL), proof of such conformance shall be submitted to the U.S. Coast Guard POC for approval. If an organization uses a label or listing to indicate compliance with a particular standard, the label or listing, the Contractor shall submit a certificate from an independent testing organization, which is competent to perform acceptable tests and is approved by the Coast Guard POC. The certificate shall state that the item is tested in accordance with the specified organization's test methods and that the item conforms to the specified organization's standard. For materials and equipment whose compliance with organizational standards or specifications is not regulated by an organization using its own listing or label as proof of compliance, a certificate of compliance from the manufacturer shall be submitted for approval.

The certificate shall identify the manufacturer, the product, and the referenced standard and shall simply state that the manufacturer certifies that the product conforms to all requirements of the project specification and of the referenced standards listed.

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