SOW-Splash Pad_23Jan25.pdf

STATEMENT OF WORK

For Renovation of Pool Splash Pad

Building 1550 Hanscom Air Force Base

08/14/2024

1. INTENT: This project is intended to renovate the existing splash pad. All work shall be conducted in accordance with UFCs and local, state and federal regulations. All work shall be performed in accordance with the manufacturer’s recommendations.

2. LOCATION: Building 1550, Hanscom AFB, Bedford, MA

3. ADMINISTRATION:

3.1. Force Support Squadron (FSS):

3.1.1. Project Manager (PM): Christina Turmel, Pool Manager

3.1.2. Alternate PM: Paul Hartigan, Community Support Flight Chief

4. PRINCIPLE FEATURES:

4.1. Major Items of work to be accomplished shall include:

4.1.1. Provide complete project management, construction management, and administrative services required to refurbish fencing, replace Splash Pad features and Refurbish Splash Pad deck.

4.1.2. Receive, inventory and deliver the materials to the site.

4.1.3. Refurnish Fence:

Remove and dispose of 80+/lin/ft of existing 4’ chain link fence fabric, existing gates, posts and top and bottom rails.

Supply and install new 2 3/8 in. black posts.

Supply and install new 1 5/8” schedule 40 black vinyl top and bottom rails.

Supply and install 4’ high, 9 gauge, with one 4’ x 4’ gate with childproof latch and two 3’ x 4.6’ double gates with industrial hardware, Provide child safe fence top.

Supply and install black vinyl mini mesh fabric.

Supply and install two aluminum handrails on the existing entry stairs.

4.1.4. Replace Splash Pad Features:

Remove and replace four water features with the Vortex Aquatic structures listed below.

Replacement features must be approved by FSS staff prior to install. Contractor must provide photos of options prior to approval.

QTY MODEL # DESCRIPTION

1 7233 Bobble #2

1 7218 Fish #1

1 7216 Turtle #2

1 VOR 0555 Aqua Dome #1

4.1.5. Refurbish Splash Pad Deck:

Remove and legally dispose of the existing asphalt.

Re-grade the existing base.

Supply and install 3” of asphalt – 2” of base and 1” of top.

Supply and install two coats of blue acrylic sand finish seal coat.

Supply and install 15 fish images. Intent of images is to brighten the deck with yellow, kid friendly images. Images to be approximately a foot in length.

4.1.6. Coordinate with the Project Manager and Building Facility Manager, in the development, and implementation of a phasing plan.

4.1.7. See Description of Work below for additional information.

5. GENERAL INFORMATION:

5.1. This document states conditions which shall be met by the Contractor for splash pad at the location at Building 1550 Hanscom AFB swimming pool. These conditions shall be taken into consideration by the Contractor when establishing their bid.

5.2. The Contractor is to supply/furnish all labor, materials, tools, equipment and transportation, demolition, supervision, quality control, and shop drawings, as-built drawings, submittals, mechanical and structural supports for the work to rehab the splash pad at the location of the existing splash pad and piping connections to the sewer line.

5.2.1. Provide complete construction management including inspection and maintenance of quality control logs.

5.2.2. Provide updates to the Project Manager. Any construction issues, changes to schedule, or schedule slippages with justification must be reported with these updates.

5.2.3. In the event of a conflict between documents provided to the contractors, the most stringent documentation shall apply.

5.3. The Contractor shall be licensed within the State of Massachusetts, as required, and shall perform work to comply with all applicable local, state and federal codes, base standards and manufacturer’s instructions. Where there is a conflict between nationally recognized codes and local codes, the most stringent shall apply.

5.4. All work performed shall meet the intent of the Statement of Work.

6 PERIOD OF PERFORMANCE

6.1 The period of performance shall begin on the date of the Notice to Proceed and shall continue for 60 calendar days.

6.2 Renovation work must be coordinated with Christina Turmel, Pool Manager to avoid pool closure and ensure access by customers. A “Phase Meeting” shall take place to discuss appropriate times for construction around swim meets and other base pool functions.

6.3 The Contractor shall provide Final Completion of a Project by end of the timeframe defined, beginning on the date of the Notice to Proceed. This period will include accomplishing all required work, including clean-up and punch list.

6.4 Long lead items shall be put in writing from the supplier to the Contractor and provided to the PM for verification.

6.5 Work shall be sequenced to minimize disruption to User access during regular business hours.

6.6 Portions of work that create significant noise, fumes, dust, etc. will need to be scheduled ten (10) days in advance, coordinating with the Project Manager.

6.7 To accommodate these conditions, it is possible for the Contractor to work outside of normal business hours, when such request is submitted to and approved by The Project Manager with acceptable advance notice.

6.8 Weather Exclusion: In the event of severe weather during a Project Period, a Project Schedule may be revised for a corresponding length of time, with the approval of the Project Manager.

7 BIDS:

7.1 Bids shall remain in effect for a period of 90 days.

8 SUPERVISOR

8.1 The Contractor shall always have a qualified supervisor on site during construction.

9 CONTRACTOR QUALITY CONTROL (CQC) & INSPECTIONS:

9.1 The Contractor shall provide and maintain a daily quality control program, performing daily inspections at a Project site. Inspections will include the preparation of a daily report and a daily log noting job progress with respect to schedule and following terms of the contract documents.

10 SECURITY:

10.1 The Contractor shall comply with the provisions of AFI31-101 USAF Physical Security Program and all security and law enforcement procedures established at Hanscom Air Force Base. All individuals gaining access to this facility are required to prove citizenship with a birth certificate or passport. No access will be granted without proper escort.

11 NORMAL WORKING HOURS

11.1 The working hours for the Contractor shall be as determined in the successful contractor’s proposal, however the normal working period at Hanscom AFB are the hours between 7:30 a.m. to 4:15 p.m. excluding Saturdays, Sundays and Federal Holidays. No work on Saturday, Sunday or Federal holidays unless otherwise authorized by the FSS Project Manager. The exclusion of work on Saturday, Sunday and Federal holidays shall be considered in computing the performance time of this contract. The following Federal holidays are observed:

New Year's Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

When one of the above designated Federal holidays falls on a Sunday, the following Monday will be observed as the legal holiday. When a Federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

Requests to perform work at other times shall be made in writing to the CE Project Manager. Every effort will be made to accommodate such requests.

11.2 If the Contractor intends to work other than normal hours, he must submit a written request forty-eight (48) hours in advance of the intended work for approval by the CE Project Manager.

12 STAGING AND PHASING:

12.1 The Contractor shall provide an electronic copy of a staging plan and phasing plan. It is to-be-approved by the PM prior to beginning demolition for the work; adjacent areas shall remain occupied during construction. The Contractor is to make all necessary concessions / arrangements involved with anticipated temporary utility outages, noise effects, dust containment, building circulation restrictions, life safety egress, etc.

12.2 Some phasing may be required in order to minimize disruption to the ongoing use by the User of all other areas in the area during construction. Work may be done after normal business hours and/or on weekends, as approved by the PM. The exact timetable shall be coordinated with the PM.

12.3 An area will be designated for the Contractor to do staging, adjacent to a Project area. Care will be taken to not harm adjacent areas on the site. At building exterior, the Contractor will enclose the staging area with chain link fence.. Fire access drives along the building will remain unobstructed for passage of vehicles. The Contractor shall arrange with the PM to obtain parking spaces for personal vehicles of crew at an off-site remote location.

12.4 The Contractor shall hang project signs at the perimeter of a work area and at the staging enclosure, providing emergency contact names and phone numbers and informing people of construction conditions.

12.5 If Contractor needs to put up temporary signage, it must have a brown color background with white lettering.

Location and signage content must be coordinated with the -PM prior to display.

12.6 Contractor storage areas need to be kept orderly while in use. At the end of each day, materials are to be properly disposed of off Base and the work area left tidy. At end of the contract period the area shall be clean and free of all construction debris. Excess materials shall be properly disposed off Base.

13 OUTAGE NOTIFICATION:

13.1 Outage Notification Procedures shall be followed by the Contractor and consist of the following:

13.1.1 Contractor shall develop a plan for de-energizing the above equipment with the intent of minimizing the impact of the outage on the Base. Contractor should consider performing work after normal duty hours and during weekends and holidays to minimize outages and down time. Contractor shall review this plan with the Project Manager prior to implementation of the plan.

13.1.2 For each outage approved by the Project Manager, a minimum of fourteen (14) calendar days shall be provided for notification of the outage to Base personnel who would be affected by the outage.

13.1.3 Contractor’s plan shall include the building(s) and circuit(s) that would be affected and shall provide the duration of the outage for each of the above equipment required to be de-energized.

14 SITE ACCESS:

14.1 Contractor and all Subcontractors and crew shall enter and exit a work area through a secondary entrance, as determined through coordination with the PM.

15 CONSTRUCTION SCHEDULE:

15.1 The Contractor shall provide a construction schedule outlining all major mile-stones of the project including Final Completion of the Project by end of the timeframe defined, beginning on the date of the Notice to Proceed.

This period will include accomplishing all required work, including clean-up and punch list.

15.2 Schedule is due five (5) business days after Award of Contract.

16 PRODUCTS/MATERIALS:

16.1 The Contractor shall follow the written manufacturer’s instructions and procedures for all products and equipment specified in this Statement of Work. For purposes of bidding, no substitutions are allowed. After contract is awarded, the Contractor may submit through the Project Manager a product or equipment that is equal or better than that specified. The Project Manager reserves the right to disapprove a product submitted as “equal or better” based on quality, composition and application comparison. All products and equipment shall comply with the Government’s Buy American Act provisions. The Contractor may request a copy of the Buy American Act from the Project Manager.

17 HAZARDOUS MATERIALS:

17.1 It is the responsibility of the Contractor to declare any hazardous material/substance, which the Contractor will use or store on site. A Hazardous Material Report, available from Civil Engineering, shall be submitted for each chemical used or stored, and a Hazardous Material Safety Data Sheet must accompany each Contractor Hazardous Material Report. This must be accomplished fifteen (15) days prior to bringing the material on base to ensure the Contractor is granted approval and authorization for each hazardous material. Contractors are prohibited from using any Class I Ozone Depleting Substances on Hanscom AFB. The PM should be notified if the need arises during the performance period to use or store any hazardous materials not yet declared.

18 SUBMITTALS:

18.1 Provide to the PM all submittals in one package. Include all materials and equipment being provided as noted below and in specifications, no later than 10 days after award of the contract, including but not limited to the manufacturer’s literature, including catalog cuts shall be submitted and marked to indicate which of several available options will be provided for approval by the Project Manager of all material items listed above and, in the specifications, prior to start of construction. Two copies shall be retained by the PM and two copies shall be returned to the Contractor noted “No Exceptions Taken” or “Note Markings” before the related materials are obtained and construction proceeds.

18.2 Make all submittals far enough in advance of schedule dates for installation to provide all time required for reviews, for securing necessary approvals, for possible revisions and resubmittals, and for placing orders and securing delivery.

18.3 This SOW and specification speaks to various product requirements; however, submitting an "or equal" item from what is listed in the specifications or on the plans provided will only be entertained after award. All bidders are to base their pricing on the information provided in the bid package.

18.4 Delays: In accordance with FAR clause 52.249-14, Excusable Delays, delays caused by tardiness in the receipt of submittals will not be an acceptable basis for extension of the delivery order completion date.

19 NOTICE TO PROCEED

19.1 After contract award, the Contracting Officer will issue a Notice to Proceed. The Contractor shall attend a scheduled Pre-Construction Meeting.

20 NOTIFICATION OF COMMENCEMENT

20.1 The Contractor shall notify the PM at least 72 hours before construction start.

21 DIG PERMIT:

21.1 The Contractor shall obtain base Dig Permits for work at each project location, prior to commencement of any work. The Contractor shall follow established base procedures for obtaining permit, to include but not be limited to obtaining signatures from required base reviewers. Contractor shall coordinate with Civil Engineering to meet all requirements.

22 SAFETY:

22.1 The Contractor is solely responsible for maintaining a work site and project execution in compliance with the Occupational Safety and Health Administration (OSHA) Regulations (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Contractor shall be responsible for the safe conduct of all craftsman, laborers and subcontractors. It is the Contractor’s sole responsibility to make certain that all safety requirements are met. Additionally, the Contractor is responsible for the safety and health of all sub-contractor employees.

22.2 In the event of an emergency, call 911. If dialing from a base land line phone, call 9911.

23.3 The Air Force's interest is to protect Air Force personnel working in or around Contractor operations, and with protection of Air Force equipment/property.

23.4 Air Force Safety, Fire Protection, and Bioenvironmental Engineering officials may periodically enter a Contractor’s or Subcontractor’s workplace to verify working conditions of personnel. If an improper procedure or unsafe condition exists, which places personnel or equipment in jeopardy the situation must be corrected before restarting work.

23.5 Department of Labor, OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force Contractor or Subcontractor. They are, for the most part, “NO NOTICE” inspections.

NOTE: Notify the Project Manager if an OSHA inspector visits your site unescorted by an Air Force Safety Technician. If an Air Force inspector observes a potential OSHA violation, he/she will report the violation to the Base Safety Officer, who will then notify the Contractor.

24 MEASUREMENTS:

24.1 Contractor shall verify all measurements in the field and bring any discrepancies to the attention of the CE

PM.

25 DEMOLITION:

25.1 All salvaged materials shall become the property of the Contractor, unless otherwise determined in writing.

Salvaged materials shall be removed from the Base daily and disposed of in accordance with all local, state, and federal regulations governing specific materials. Unless otherwise stated, recycling credit(s) received for disposal of salvage material shall be reimbursed back to the contract. Instructions regarding determination of salvage material will be provided within the purchase order. The Contractor will not be permitted to store or sell salvaged materials at the site on U.S. Air Force Base property.

26 HAZARDOUS MATERIALS ABATEMENT:

26.1 If the Contractor should encounter hazardous materials, the procedures listed below shall be followed:

26.1.1 The Contractor shall prepare a Hazardous Materials abatement plan for all hazardous materials encountered and/or listed in the Hazardous materials report. These may include but are not limited to, asbestos, lead paint, mercury and PCB removal. A copy of this plan shall be submitted to Base Safety Office for approval.

26.1.2 The work shall consist, in general of the removal and disposal of all hazardous materials and contaminated materials. The work shall cover the furnishing of all labor, materials, facilities, equipment, services, employee training and testing, permits and agreements necessary to perform the tasks required for the removal of the Hazardous materials.

26.1.3 The plan shall meet all requirements listed in the specifications, including section 02080. It shall be prepared in accordance with the EPA and OSHA regulations, NIOSH recommendations, Massachusetts Department of Environmental Protection (DEP) requirements, Massachusetts Department of labor and Workforce Development (DLWD) regulations and any other Federal, State of local Government regulations and guidelines.

26.1.4 The Contractor shall provide all appropriate personnel protective equipment as specified by OSHA, applicable state and local regulations.

27 DESCRIPTION OF WORK:

27.1 Work for proposed project includes, but is not limited to, the following:

27.1.2 The contractor shall provide a work plan, phasing, coordination to rehab existing splash pad, new piping, insulation, and connections in accordance with manufacturers’ recommendations. The new equipment, components, devices, mechanical system, pad, supports, etc., shall be suitable, rated, and calibrated for the application in accordance with the applicable codes and manufactures recommendation.

The contractor is responsible for all installation and proper sizing for the project area in accordance with the existing plans for Building 1550. The contractor shall coordinate all work with Facility Manager Building 1550/1549 and Civil Engineering before installation. All shutdowns are subject to Government approval and must be coordinated a minimum of 14 calendar days in advance. Work under this effort is considered critical to the mission.

27.1.3 The contractor shall provide operating and maintenance instruction/training to designated Pool staff.

28 HAZARDOUS WASTE:

28.1 Any hazardous wastes generated by the Contractor are the sole responsibility of the Contractor for proper management and disposal. This material must be properly labeled, stored, manifested, transported and disposed of in accordance with the latest Environmental Protection Agency and Department of Environmental Protection rules and regulations

29 DISPOSAL:

29.1 The Contractor must coordinate the Construction Dumpster placement with the PM. The Contractor shall dispose of properly all waste and debris in accordance with all Local, State and Federal Codes. The Contractor shall not use any other Base dumpsters or drop off areas for disposal of any removed items. Dumpsters are not to be overflowing. Trash, coffee cups, lunch bags, etc., from a work site need to be disposed of properly by Contractor employees.

30 CLEAN UP:

30.1 The Contractor shall be responsible for daily clean-up of the work site, more often as necessary to maintain a clean and safe working environment.

31 COMMISSIONING:

31.1 Functional performance tests shall be performed for the items indicated on the list in Paragraph “Principal Features”. Tests shall prove all modes of the sequences of operation and shall verify all other relevant contract requirements. Tests shall begin with equipment of components and shall progress through subsystems to complete systems and shall be performed in the presence of a representative of FSS and Base Civil Engineering. Upon failure of any functional performance test item, the contractor shall correct all deficiencies. The checklist shall then be repeated until it has been completed with no errors.

32 AS-BUILT DRAWINGS:

32.1 The Contractor shall maintain on site one set of markup (red-line) drawings, noting any as-built conditions as the work proceeds.

32.2 The Contractor shall provide As-built Drawings at the conclusion of the project, no later than 10 calendar days before the final inspection. The Contractor will generate the As-built as a new drawing, or an update of an existing drawing if available.

32.3 The Contractor shall submit for Review and Approval 4 ea. Color copies of the red line as-built markup and 4

ea. paper copies of the as-built Microstation drawings along with 1 ea. electronic copy on CD in Microstation Version 8, 10 calendar days prior to the final inspection and acceptance.

32.4 The Contractor shall note that all drawings must be created in and worked on in Microstation software.

Conversions from another software package will not be accepted.

32.5 The Contractor shall incorporate Government comments and submit the Final Approved as-built drawings, One (1) copy on Mylar along with three (3) copies on CDs, 5 calendar days after receipt of Government review comments final approval of the as-built drawings.

33 O&M DATA SUBMISSION:

33.1 Three (3) sets of Operation & Maintenance Manuals, describing the operation and preventive maintenance requirements for all equipment, shall be submitted to the Project Manager (10) calendar days prior to the final inspection of the Project. Warranties required below shall be included with the O&M manuals.

34 WARRANTY

34.1 Warranties, in the form of certificates, shall be submitted to the Project Manager prior to the final inspection of the Project. Warranty period shall commence at the Final Completion of the project, which demonstrates approval by Hanscom AFB. Warranty certificates must be received prior to final invoice to prevent payment delay.

34.2 A one (1) year warranty will be provided on all workmanship, including all parts and labor.

34.3 A five (5) year minimum warranty will be provided for all furnished equipment and materials from the date of commissioning and acceptance. This will include parts and labor and asphalt work.