SOW_Specification_082626_1755.docx

Material Type: Color Video Pipeline Inspection Equipment Item Number: 8406475 CITY OF ATLANTA SPECIFICATION COLOR VIDEO PIPELINE INSPECTION AND WATER/ SEWER CLEANER EQUIPMENT, REPAIRS, MAINTENANCE, AND SOFTWARE

SCOPE AND CLASSIFICATION - PART I

Scope - This specification describes the minimum acceptable requirements for furnishing, installation, training, preventive maintenance, inspection and repair of color video pipeline inspection and sewer cleaner equipment for the City of Atlanta, Department of Watershed Management. Please refer to Scope and Classification – Part II.

Classification - The material(s) must be classified as follows:

SPECIFICATION REQUIREMENTS

1. Definitions

1.1. “Parts” means the components of a unit to be provided by a Preferred Bidder to the City of Atlanta.

1.2. “Pricing Line” means the separate pricing that the Bidder submits for each line-item bid.

1.3. “Service” means the furnishing of labor, time, or effort to repair or rebuild an entire unit or part(s) of a unit.

2. Standards And Specifications – Material(s), goods, Parts or Service(s) being solicited under this IFB must comply with the Federal Occupational Safety and Health Acts, Federal Aviation

Rev. 08.22.25

Administration Standards, and Georgia Occupational Safety and Health Act requirements, where applicable and in effect at time of delivery.

3. Equipment. The equipment to be furnished must be currently on production and must be manufacturer's standard model complete with all standard equipment. Bidder must be able to supply 90% of Parts required to maintain this equipment within 24 hours and have access to the remaining 10% of Parts within 72 hours. Failure to meet this requirement may result in termination of the contract. To the extent applicable, and except as otherwise expressly provided in this IFB, all energy consuming equipment purchased will be energy efficient, defined as meeting either Energy Star specification of criteria that puts products in the upper 25% of energy efficiency, as well as meeting quality, performance, and durability requirements.

4. Parts and Service Warranty. This Invitation for Bid (IFB) must cover Parts and Service warranty for one (1) year after delivery date. While under warranty, Bidder must replace any damaged or inferior item in a prompt and timely manner. Bidder must submit price information for Parts and Service indicating schedule or rate of discount, which must apply to the City of Atlanta.

5. Original Manufacturer Part Crossover Numbers. Bidder must supply original manufacturer part crossover numbers for parts that are not manufactured by the equipment manufacturer after the award of bid, but prior to the delivery of equipment.

6. Safe Use of Equipment. Bidder (where applicable) must provide a minimum of four (4) hours instruction on the proper and safe use of the equipment at the Bidder’s expense.

7. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals for each unit of equipment provided and submit electronically, one (1) set of descriptive literature.

8. Without expressed or implied obligation on the part of the City of Atlanta to perform, the Bidder may submit on a separate sheet an option to the City for a multi-year purchase concept covering three (3) years’ service and parts for equipment covered by its bid. Include the terms of the multi-year purchase option including terms, price, and expiration date.

8.1. The Code of Ordinance of the City of Atlanta specifically prohibits obligating the City for future budget years.

8.2. In the event options are exercised to purchase units in subsequent years, the provisions as related to parts and services will apply as indicated above.

9. Reservation of Rights. The City of Atlanta reserves the right to increase or decrease quantities shown without penalty.

10. Report of Purchases. Bidder must provide an itemized report of the annual spend (“Report of Purchases”) to the Chief Procurement Officer. The Report of Purchases must be submitted annually within fifteen (15) days after the anniversary date of the Agreement. Failure to submit a Report of Purchases may result in forfeiture of future contracts with the City of Atlanta.

11. Brand Name or Trade Name Instructions. If items in this IFB have been identified, described, or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Products may be considered for award if such products are clearly identified in the bids and are determined by the City of Atlanta to meet its needs in all respects.

11.1. All bidders, including bidders whose products may be referenced, must clearly indicate manufacturer/trade name and identifying number in space provided within Pricing Line of this IFB.

11.2. Bidder must not furnish obsolete and/or near-expired products. If the Bidder proposes to furnish another product, such products must be clearly identified in the bid. The evaluation of bids and the determination as to equality of products offered must be the responsibility of the City and will be based on information furnished by the bidder. Accordingly, to ensure that sufficient information is available the bidder may be required to submit literature and/or samples prior to award. These must be supplied within seven (7) days, if required.

11.3. The purchase of any item by the City, as a result of this Invitation for Bid, is not a judgment of one product against another. Consideration of application, need, and price will constitute purchase determination.

12. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services to those identified in its bid, if the goods or services identified in the bid are discontinued or out of stock. Vendor must provide like or similar goods or services at the same price(s) quoted in its bid. The City will not absorb any cost increases for like or similar goods or services.

12.1. Bidder must provide like, or similar goods or services not listed in the bid price (s) at or below standard industry rates.

12.2. Bidder must meet or beat store, municipal, state and federal pricing for items bid on.

12.3. Bidder must provide like and similar goods or a direct substitute not listed on pricing lines at % discount from catalog prices.

13. Quality Assurance

13.1. Test and Inspection. It is Bidder’s responsibility to perform all tests and inspections required by this specification unless otherwise stated in the purchase order, data sheet, and/or contract. The Bidder may use in the process his/her own facility or any recognized independent laboratory acceptable to the City of Atlanta. The City of Atlanta reserves the right to perform any of the tests and inspection requirements where such tests and inspections are needed to further determine compliance with the specification. If such testing is needed, Bidder must pay for all testing costs.

13.2. Certification. Material covered by this specification must be manufacturer original parts or approved by the manufacturer for use in the specified systems. Certification to this standard must be provided with the Parts and/or Service. It is Bidder's responsibility to ensure that that all parts and/or services meet industry standards. Full acceptance of the materials must be subject upon findings of suitability as determined under Subsection 13.1.

13.3. Sampling. It is the Bidder’s responsibility to submit a random sample testing in accordance with this specification. Material furnished must be identical to the sample submitted for performance test and must comply with the requirements set forth herein. If the material does not comply with the requirements of this specification, or is not identical to the original sample submitted, the Bidder must be required to replace all such materials at its own expense. This includes all handling charges and transportation, with the material that does so comply.

13.4. Quality and Quantity Control - A system of test and inspection must be used to ensure receipt of the quality and quantity of items supplied. Goods will be promptly unpacked and inspected; any discrepancies from purchase order or supplier invoice will be reported immediately to the Chief Procurement Officer of the Department of Procurement.

13.5. Plant and Facility Inspections - The Department of Procurement may require the Bidder to make their plant and facilities available for inspection or may require additional information concerning the Bidder's ability to comply with the requirements of this specification, or its ability to perform in accordance with delivery requirements and within budget. In addition to the above, Bidder may be required to produce shop orders and backlog orders documentation. Failure to comply with this requirement may cause rejection of the bid package.

13.6. Protection - The Bidder must assume all costs arising from the use of patented materials, devices, or processes incorporated in the materials furnished. The Bidder further agrees to indemnify and hold harmless the City of Atlanta and its duly authorized agents from suits of law or actions of any nature for or on account of the use of any patented materials, equipment devices or processes.

13.7. Travel and Lodging Expenses - The City of Atlanta may require one (1) or more onsite visits to the Bidder's site to assure Bidder’s compliance with the City’s requirements and other applicable requirements. Suppliers must reimburse the City, in accordance with the City of Atlanta’s Code of Ethics provisions, for authorized travel and lodging expenses related to such onsite evaluations after the purchase order has been assigned and occur no later than 30 days after receipt of invoice.

14. Preparation for Delivery

14.1. Packing - Packing must be accomplished in accordance with acceptable commercial practices for domestic shipments, unless otherwise stated in the Agreement and/or purchase order. The Bidder must make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation and routing. It is the Bidder’s responsibility to determine that packing is adequate to assure that all materials must arrive at destination in undamaged conditions ready for intended use.

14.2. Marking - All packages must be identified with the City of Atlanta purchase order number and the User Department. Sealed packing lists must be affixed to all cartons showing its content.

14.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase order or Agreement.

15. Subcontracting. If awarded a contract, the use of subcontractors is permitted. However, Bidder must: (i) remain responsible for the goods, installation, delivery, and any services provided by the subcontractor; (ii) remain City's sole point of contact for the goods and/or services provided under the Agreement; and (iii) be solely responsible for the payment of any subcontractor.

15.1. Bidder must identify all subcontractors it intends to use in its bid. Failure to disclose all subcontractors in a bid submission will result in termination of an Agreement if awarded.

15.2. All subcontractors must complete the subcontractor Illegal Immigration Reform and Enforcement Act (IIREA) Form and the completed subcontractor forms must be included in the Bidder’s bid.

16. Payment Terms. Bidder will provide payment terms of five percent (5%) 10, net 30 calendar days of invoice price. Otherwise, terms will be net 30 calendar days.

17. Warranty. It is the Bidder's responsibility to submit, at time of shipment, the original manufacturer's warranty of the goods/material(s) supplied.

18. Guarantee. The material must be guaranteed to be free from defects of construction, conception, and workmanship for a period of at least 12 months or manufacturer’s warranty whichever is greatest from date of acceptance. Any part or portion found not in accordance with this specification will be rejected and returned to Bidder at Bidder's expense for immediate replacement.

19. Price Escalation and De-Escalation.

19.1 Preference must be given to the bidder submitting the lowest and best firm price as their bid. Should it be found that due to unusual market conditions it is in the best interest of the City of Atlanta to accept a price with an escalation/de-escalation clause, the following must apply:

19.2 The contract price must be frozen for a specified period. This period must be shown on your bid.

19.3 Cost data to support any proposed increase must be submitted to the Chief Procurement Officer of the Department of Procurement not less than 30 days prior to the effective date of any such requested price increase.

19.4 Any adjustment allowed must consist only of bona fide cost increases resulting from such situations as unforeseen raw material cost increase which may be passed on to the consumer.

19.5 No adjustment must be made to compensate a supplier for inefficiency in operation, or for additional profit.

19.6 In the event that market media indicators show that the prices for those materials, goods, or services have overall decreased but the vendor has failed to pass the price decrease onto the City, the City reserves the right to place the vendor in default for cause, cancel the awarded contract, remove the vendor from the City of Atlanta Bidders List for a period deemed suitable to the City, and recuperate any damages from the vendor.

SCOPE AND CLASSIFICATION - PART II

2. REQUIREMENTS

Vendor must state “Compliance” or “Exception” for the requirements listed below for each group. Check marks, dittos, or any other markings may not be accepted, and your bid could be rejected.

For the purpose of this bid, “Parts” must be defined as components of a unit to be provided by the vendor to the City. “Service” must be defined as the furnishing of labor time or effort by a vendor, to repair or rebuild (where applicable), a part, component, or (where applicable), the unit/item as a whole.

Please note failure to complete all required forms in detail will result in a non-responsive bid and ineligible for award.

Compliance Exception

Vendor must provide reasonable and agreed upon pricing for all “Sewer Cleaning Equipment and “Sewer Line Inspection Equipment” not listed on this bid and provide like and similar goods at State, Store, Fleet, or better pricing.

Compliance Exception

Procedures – Bidder must comply with procedures established and outlined by the Department of Watershed Management with regard to requesting services, accepting services and payment processes. NOTE: All invoices must include the purchase order number to avoid payment delays.

Compliance Exception

Design – All vehicles and allied equipment must be new modeled inventory vehicles.

Compliance Exception

City of Atlanta expects all stock equipment to be delivered within 14 business days or less.

Compliance Exception

Subcontractors – Subcontractors are allowed per this bid, but the City of Atlanta will only respond to the prime vendor. It is the prime vendor’s responsibility to coordinate any equipment installation and deliveries. The City will hold the prime vendor liable for all equipment orders for this contract.

Compliance Exception

Vendors must provide state of Georgia equipment pricing or better during process.

Compliance Exception

Vendors must provide a 5% discount each day if equipment is not delivered within the time specified in this contract. This requirement will be waived in the event of Force Majeure.

Compliance Exception

Vendor must provide 5%, 10, net 30 payment terms.

Compliance Exception

NOTE: The following section applies for Groups I through VI.

The services in this Bid must consist of the purchase of new sewer line inspection equipment, sewer cleaner equipment, and upfitting, repair and preventive maintenance services.

Compliance Exception

These services requested in this contract will be oriented towards the completion of specific tasks. The City is under no obligation to exclusively award this work to a single bidder nor is the City bound to a minimum contract amount.

Compliance Exception

Successful bidders must own or have full access to a fully functional machine shop and field service equipment to perform inspection and repair of sewer line inspection and cleaning equipment or any other related water and sewer equipment.

Compliance Exception

Successful bidders must have qualified personnel certified to perform inspection and repairs.

Compliance Exception

The successful bidder will be required to perform some services at City facilities.

Compliance Exception

The Vendor must provide a written quote for any service requested from this contract. Quotes approved by the Using Agency will be considered binding subject to the provisions of the contract. All costs must be itemized on the Vendor quote and must involve the use of specific, identified costs for labor and materials used to complete the repair. All work performed by the successful bidder during this contract will be authorized using a City Purchase Order.

Compliance Exception

Training of City Personnel

Vendor Personnel: Designate and provide Vendor personnel to be responsible for coordinating and expediting training duties. The person(s) must be present during training coordination meetings with the City and must be familiar with the Operation and Maintenance (O & M) Manual information.

Compliance Exception

Manufacturer Representative: Where training of City personnel is required in the Specifications, Manufacturer Representative must furnish detailed instructions to City personnel for operation and maintenance of the specified equipment.

Compliance Exception

Training services include pre-startup classroom instruction, post startup classroom instruction, and onsite equipment instruction, as stated in the specifications.

Compliance Exception

Manufacturer Representative must be familiar with Collections O & M requirements as well as with the specified equipment.

Compliance Exception

Pre-startup Training: Vendor must coordinate pre-startup training periods with City operating personnel and Manufacturers’ Representatives and furnish O & Manuals.

Compliance Exception

Pre-startup training must be completed at least 14 days prior to actual startup.

Compliance Exception

Post Startup Training: Where post startup training is required, furnish and coordinate the specified manufacturers’ services and vendor personnel for post startup training of the City operating personnel within seven (7) days of actual startup.

Compliance Exception

MINIMUM SPECIFICATIONS

General Requirements

utilizes a foldable handle for ease of movement by one (1) person.

utilizing up to a 30’ cord.

that utilizes a flip down door to expose keyboard.

transportation/freight costs for delivery of the system to the purchaser’s facility.

crawler/transporter.

General Requirements

1. Operator Pendant and Wireless Controls:

The Vendor must provide:

video and accessing control and configuration functions.

forward/reverse, left/right turning and speed, control camera’s pan/tilt, zoom and home functions.

status, pitch (inclination) and roll, and power usage.

direction, and torque of the cable reel.

output into several reporting packages or viewed onscreen.

General Requirements

1. Operator Pendant and Wireless Controls (cont’d):

The Vendor must provide:

pipe grade along inspection route.

transfer files to PC.

single person deployment and retrieval of the crawler at the access point (manhole/basin).

system protection, there can be no chance for operational interference.

2. Steerable Motorized Crawler

The Vendor must provide:

General Requirements

2. Steerable Motorized Crawler (cont’d)

The Vendor must provide:

and wireless controller.

unacceptable. The clutch must disengage upon power loss to ease camera/transporter extraction.

and motor readings.

crawler body or be integrated with the rear connector.

must be tool-free. No exceptions.

General Requirements

2. Steerable Motorized Crawler (cont’d)

The Vendor must provide:

Twin Hi-lux tri-LED lamps for inspecting large pipes.

Rear-viewing color camera with single Hi-lux tri-LED lamp (necessary when using lift and needing to see above water flow).

wheels with no tools. No exceptions.

(set of four (4) supplied standard)

four (4) supplied)

(set of four (4) supplied)

3. Motorized Automatic Cable Drum

The Vendor must provide:

The system cable reel must have:

direction and exact speed of the crawler.

General Requirements

3. Motorized Automatic Cable Drum (cont’d)

The Vendor must provide:

standard cable roll bar that extends 15” from the front of the reel. The cable drum will be equipped with layering rollers that will ensure the even distribution of the cable on the drum.

be deemed unacceptable.

from abrasion during operation, and to limit operator strain during setup.

poles must be deemed unacceptable.

4. Lightweight Heavy-Duty Transmission Cable

The Vendor must provide:

strength of 1000 lbs.

General Requirements

4. Lightweight Heavy-Duty Transmission Cable (cont’d)

The Vendor must provide:

handling of multiple sized crawlers.

any tools or loose hardware will be deemed unacceptable.

deemed unacceptable.

5. Color Pan & tilt or Pan/Tilt/Zoom Camera

The Vendor must provide:

pixels.

General Requirements

5. Color Pan & tilt or Pan/Tilt/Zoom Camera (cont’d)

The Vendor must provide:

windshield made of impact-resistant, distortion-free material.

strain during setup.

6. Pipeline Observation Archiving and Reporting Software

The Vendor must provide:

distances, asset information, operator details and PACP codes.

Lateral Launch Module

company that is developing the software.

7. State Make and Model for all available equipment

1.

2.

3.

4.

5.

Available Options

1.

2.

3.

4.

5.

General Requirements

System Equipment List:

1. Push Cameras

The Vendor must provide:

protection for the operator and equipment in wet and damp environment.

joints. Camera will have the ability to capture maximum detail from pipe walls.

pushed, pulled or propelled through the pipe.

General Requirements

1. Push Cameras (cont’d)

The Vendor must provide:

made of impact resistant, distortion-free material.

up to a nominal 36 volts DC.

and provide 45000mcd/piece to light pipes up to 24” diameter.

cameras will be deemed unacceptable.

order to pan and tilt as needed, then back engaged when camera is in the home position.

General Requirements

1. Push Cameras (cont’d)

The Vendor must provide:

included.

2. 6” to 24” Wheeled Steerable Lateral Launch Crawler

The Vendor must provide:

environment.

to 100’ from the crawler. Tractors propelled by chains, belts or continuous tracks will be deemed unacceptable.

of lateral camera transmission cable.

controls via the operator pendants attached to the CCU and the cable reel.

long by 4.7” (119mm) High by 4.3” (109mm) wide to allow for proper clearance in 6” and lined pipes.

tractor.

camera head in center of mainline or above flow, and position camera for launching into lateral.

General Requirements

2. 6” to 24” Wheeled Steerable Lateral Launch Crawler (cont’d)

The Vendor must provide:

that is beyond the 1000 lb. rated break strength of the cable.

rolling.

bodies or soft metals will not be acceptable for body chassis.

lateral launch crawler with a top door for ease of access to the drive system for cleaning and maintenance.

transporters specified.

3. Automatic Lateral Launch Cable Drum

The Vendor must provide:

drums.

General Requirements

4. Desktop Controls

The Vendor must provide:

The system control pendant must have:

with repair studio software for remote diagnosis.

mounted into the desktop for a more permanent installation.

crawler functions.

positioning and deployment of the lateral launch camera in addition to the functions previously listed.

history for predictive maintenance.

speed, direction, torque of the cable reel.

General Requirements

4. Desktop Controls (cont’d)

The Vendor must provide:

The system control pendant must have:

flipping the crawler.

performance.

smaller crawlers (minimum 4” diameter) with no need for additional control unit or cable upgrades.

monitoring of system status.

General Requirements

4. Desktop Controls (cont’d)

The Vendor must provide:

The system control pendant must have:

with clear labels as the function of each.

signal. RF systems will not be accepted.

interference.

7. State Make and Model for all available equipment

1.

2.

3.

4.

5.

Available Options

1.

2.

3.

4.

5.

General Requirements

The Vendor must provide:

7. State Make and Model for all available equipment

1.

2.

3.

4.

5.

Available Options

1.

2.

3.

4.

5.

General Requirements

The Vendor must provide:

Roadside Assistance: 60 months/60,000 miles

1. Chassis for Conversion

The Vendor must provide:

TV Van Power Package to Include:

(four (4) total)

2. Gas Cargo Van Conversion

The Vendor must provide:

External Additions:

Front/Control Room (Interior):

General Requirements

2. Gas Cargo Van Conversion (cont’d)

The Vendor must provide:

Front/Control Room (Interior):

mounted

external hard drive

Rear/Equipment Room

Protected)

General Requirements

3. State Make and Model for all available equipment

1.

2.

3.

4.

5.

Available Options

1.

2.

3.

4.

5.

The sewer combination truck must be complete with cab, chassis, sewer combination and ready to put into service and operation. The single engine combination sewer and catch basin cleaner will be used for removing all debris commonly found in storm basins and sanitary sewer lines. The unit must consist of a centrifugal compressor vacuum system, a hydraulically driven high-pressure water pump, an enclosed sealed body for storage, and equipped with a self-contained water supply. Design must be based on current industry standards.

Cylindrical and having a minimum liquid capacity of 12 cubic yards

Capable of a high dump height of 60”

Constructed with a minimum ¼” corrosion and abrasion resistant Ex-Ten steel

Minimum yield point of 50,000 PSI and a minimum tensile strength of 70,000 PSI

Rear door hinged at the top and equipped with replaceable neoprene seal, adjustable for periodic compensation of door seal wear

Dual outward mounted rear door props

Vacuum drawn from separate ports in the top of debris body

Body dumped by raising the body to a 50-degree angle utilizing a forward mounted, double acting hydraulic dump cylinder

Dump controls, accessory controls, and e-stop control located directly behind the cab of the truck

Dumping accomplished while the pivot point of body remains fixed to the sub frame

Flat industrial style rear door that opens and closes hydraulically by cylinders mounted at the top of the body. Door must open 50 degrees from fully close position. Door must be unlocked, opened, closed, and locked by a failsafe hydraulically activated sequential positive locking system. Door is cam operated by a single hydraulic cylinder with all controls located behind truck cab and forward of the debris body.

Body flush out system with fan-type spray nozzle located in front wall of debris body. Nozzle must utilize (2) spray nozzles to flush the front most area of debris body. System must produce a flow of 80GPM. Control valve must be on curb side of unit.

Body must have float type automatic shut-off system protecting the fan system with (2) 10” stainless steel shut-off balls. Each float ball must be housed within a non-corrosive screen assemble and be easily accessed.

Pump off ports for installation of future pump-off system must be provided on curbside on forward portion of debris body

Body equipped with curb side forward mounted body drain with air activated 6” knife valve and screen with cam-lock coupler and 10’ of flat hose

Four dual vertical centrifugal separators must be installed in-line between the debris body and air mover; two per side for each discharge port. Each dual separator includes large fallout chamber cleanout door.

A minimum of five (5) vacuum tubes must be stored on curbside storage racks and must include quick release retainer handles (no bungees or clamps).

A curb-side,…