SOW_Specialized Vehicles Maint_SVCS_THRU_25Jun26.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

Specialized Emergency Response Vehicle Preventative Maintenance and Repair

For the

Laboratory Division (LD)

Technical Hazardous Response Unit (THRU)

Statement of Work

06/25/2026

Agency: Federal Bureau of Investigation (FBI) Division: Finance and Facilities Division (FFD) – Procurement Section Supported Organization: Laboratory Division (LB), Technical Hazardous Response Unit

(THRU)

Acquisition Type: Blanket Purchase Agreement (BPA) Ordering Period: Five (5) Years from Date of Award

1. Scope This Statement of Work (SOW) establishes the requirements for a Blanket Purchase Agreement (BPA) to repair and maintain Specialized Technical Hazard Vehicles. This contract will provide preventative maintenance and repair to the Federal Bureau of Investigation (FBI) Laboratory Division (LD).

This BPA is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Background The FBI has multiple divisions that are responsible for rapid deployment assets used to respond to major crisis sites and national security special events in support of FBI operations. In support of these operations’ specialty equipment including emergency response vehicles must be outfitted with emergency response packages equal with the tasking for the vehicle.

3. Applicable Documents and Regulations The Contractor shall comply with all applicable laws, regulations, and standards for the Original Equipment Manufacturer (OEM). The emergency response package must also adhere to minimum safety guidelines administered by the Public Safety Officers’ Association.

All applicable Federal Acquisition Regulation (FAR) FAR Part 12 – Acquisition of Commercial Products and Commercial Services requirements incorporated by reference or full text in the

BPA

4. Description of Services The vendor shall perform repair and maintenance on response vehicles. The FBI is seeking a five (5) year Blanket Purchase Agreement (BPA) with a vendor to conduct the outlined vehicle services to the FBI fleet of Specialized Technical Hazard Vehicles. The FBI’s vehicles require annual service and inspection of specialized components. This contract will ensure response fleet operates at an optimum level readiness, and all systems perform as designed.

5. Parts, Materials, and Supplies The contractor shall furnish new, repaired, or overhauled OEM-approved parts and components to support the repair and maintenance of the specialized vehicles. All parts shall:

• Be OEM-approved or OEM-certified

• Be commercially available and traceable to the manufacturer or authorized Pierce

Manufacturing dealer.

6. Authorized Service Provider Requirement The Contractor must be a Pierce Manufacturing Authorized Service Provider for the duration of the BPA. Loss of authorization may result in suspension or termination of the BPA.

6.1 Performance Standards

Standard labor charges shall apply for diagnostics, maintenance, and repairs of all items listed and any other vehicle electronics, command packages, and accessory equipment. The emergency response package must adhere to minimum safety guidelines administered by the Public Safety Officers’ Association. The vehicles listed in Attachment 1 the required vehicles with no substitution unless approved in writing in advance by the Contract Officer (CO) and Contracting Officer’s Representative (COR). The vendor shall offer 24-hour on call emergency response/ 7-days a week response. The vendor shall provide proof of Emergency Vehicle Technician (EVT) certification.

The contractor shall provide qualified licensed personnel necessary to perform the preventive and corrective maintenance, and replacement of parts or OEM notifications (i.e. recalls). The equipment technicians shall be Automotive Service Excellence (ASE) certified or similar equivalent certification to provide service and maintenance of Pierce Manufacturing vehicles.

To allow for the required operational readiness, the contractor shall be located within 50-mile radius of Fredericksburg, VA. The contractor is required to maintain operational readiness for the platforms listed in Attachment 1 (List of Equipment). All platforms shall be maintained in accordance with manufacturer specifications and new/used/refurbished certified/factory parts.

6.2 Preventive Maintenance

The contractor shall perform preventive maintenance as to the needs of THRU to maintain operational readiness through systematic inspections, observations detecting, and correcting defaults before a breakdown occurs. The preventive maintenance will include testing, servicing, calibration, inspection, adjustment, alignment and installation. Any and all preventative maintenance shall follow the Original Equipment Manufacturer (OEM) maintenance plans. The preventive maintenance services shall result in operational readiness for all THRU specialized vehicles.

6.3 Unscheduled Corrective Maintenance

The contractor shall perform unscheduled corrective maintenance on THRU specialized vehicles as required. The contractor shall restore specialized vehicles to operational readiness by troubleshooting, disassembling, readjusting, repairing, replacing, and realigning, and providing call back and emergency call back service. Prior to services being performed, the contractor shall provide a formal quote of required services for approval.

7. Place of Performance The place of performance for normal requested work shall be completed at a Pierce Manufacturing Authorized Service Provider within a 50-mile radius of Fredericksburg, VA 22406 but is not limited to service provided at the FBI’s facilities located in the Stafford, VA area (with prior notification by the Contracting Officer Representative (COR).

As mission dictates, maintenance may occur outside the 50-mile radius and the FBI’s facilities.

For those maintenance services, the FBI shall locate the nearest Pierce Manufacturing Authorized Service Provider and receive the same level of services as defined by the OEM.

8. Invoicing and Payment The contractor shall submit invoices within five (5) business days of completion of services through the Invoice Processing Platform (IPP) (IPP.gov) in accordance with contract requirements.

8.1 Pierce Manufacturing Authorized Dealer Network Billing Center System

The contractor acknowledges that service, maintenance, repair, and parts work may be performed by authorized Pierce Manufacturing dealers or service providers outside of the contractor’s assigned geographic service region. The contractor agrees to honor and accept all valid work order invoices submitted through the Pierce Manufacturing Dealer Network Billing System, regardless of the servicing dealer's location or region of responsibility, provided such invoices are properly documented and submitted in accordance with Pierce network billing requirements.

Upon receipt and acceptance of a qualifying invoice, the contractor shall settle the invoice by subsequently invoicing the Government for the associated costs. The contractor will remain responsible for administering, processing, and billing such cross-regional work orders in accordance with the terms of this Agreement, applicable Pierce Manufacturing dealer network procedures, and all Government contract requirements.

9. Government-Furnished Equipment/Property (GFE/P)

The Contractor shall be responsible for safeguarding, maintaining accountability, report damage immediately all Government-furnished equipment/property while in its custody. List of Specialized Technical Hazard Vehicles (Attachment 1)

10. Security Requirements For services that are required to be completed on-site at FBI facility, every employee proposed by the responsive contractor must currently possess valid identification and pass a limited background investigation (LBI) to permit access to FBI facilities and equipment. Individuals will be escorted in the appropriate spaces as needed.

11. Government Representatives

11.1 Contracting Officer (CO)

The Contracting Officer is the only individual authorized to bind the Government and modify the BPA. The CO will be identified at time of award.

11.2 Contracting Officer’s Representative (COR)

A COR will be designated in writing. The COR is responsible for:

• Monitoring technical performance

• Inspecting and accepting supplies and services

• Reviewing and certifying invoices for payment

The COR does not have authority to change the scope, price, or terms of the BPA.

12. Travel and Other Direct Costs No travel or other direct costs are anticipated under this BPA unless specifically authorized in a call order