SOW spec.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 29, 2026 File# 4-26-112

Topeka, Illinois 61567

PROJECT TITLE: Replace Existing Pump at Well Number 8 located at Jake Wolf Fish Hatchery

PROJECT NARRATIVE:

This project consists of replacing the existing pump at well number 8 at Jake Wolf Fish Hatchery. This project will also include the replacement of one (1) column assembly.

SCOPE OF WORK:

Contractor shall provide all labor, equipment, and materials necessary to fully replace the pump at well number 8 located at Jake Wolf Fish Hatchery.

1. Replace the column assembly below the head.

2. Replace existing pump, rated at 605 GPM at 295’ TDH.

3. Motor Repairs.

4. Repair, Blast, and Repaint Discharge Head.

5. Travel/ Chlorinate with pellets. Reinstall.

6. Per Diems.

7. Bac-T’s will be performed by owner

8. Complete start-up and testing of new equipment to verify system is functioning as designed. The contractor will provide two (2) sets of Start-Up and O & M Manuals to the Hatchery Manager, and provide 1 hour of training on the operation and maintenance of the new equipment.

9. All work shall be in accordance with applicable codes, regulations, and requirements including the IL Dept. of Public, Illinois Plumbing Code, and National Electrical Code.

ATTACHMENTS:

The following documents are included:

1) N/A

PROJECT SPECIFICATIONS & REQUIREMENTS

Acceptable Manufacturers Include:

1) ABS

2) BJM

3) Goulds

4) JWC

5) Metropolitan Industries

6) Taco

7) Weil

8) Wilo MTS

9) Barnes SGV

10) Zoeller

A. Project Specifications 1)Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, tools, and equipment necessary for the execution of the Work. The IDNR will provide the necessary water and power service. The Contractor shall furnish his own work trailer, if needed, temporary restroom facilities, and secured equipment storage. IDNR shall provide emergency shelter for contractor employees in the event of serious weather conditions.

In addition, the Contractor will furnish his own trash dumpster for all garbage and debris associated with the construction project. The Contractor shall, keep the premises free from accumulation of waste material or rubbish caused by his employees or Work and at the Completion of the Work, he shall remove all his rubbish from and about the building, and all his tools, scaffolding, and surplus materials, and shall leave his work "broom clean" or its equivalent. The Contractor shall repair and otherwise make good any damage caused by this Work and leave the premises in the equivalent of the original condition.

The Contractor shall be responsible for verifying the locations of existing utilities. Where unmarked utility lines, underground obstructions or piping may be uncovered on the premises, the Contractor shall notify the Utility Company having jurisdiction thereof and take all necessary measures to prevent interruption of services that may be damaged or interrupted through Contractor's own negligence and be responsible for immediate repair and/or restoration at his expense.

B. Project Instructions and Notes:

Please coordinate upcoming work schedule with Paul Brown at 309 / 968 – 7531.

1. Work Completed by Prime Contractor A minimum of Sixty percent (60%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3. Deliverables and Staff Training:

Two (2) sets of operating and maintenance manuals, pump curves and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4. Independent Testing:

N/A

5. Contractor’s Licensing and/or Certifications:

The contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Plumbing - IL. Dept. of Public Health

b. Licensed Electrician

6. Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. N/A

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

4. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

5. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8. Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $150,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

9. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

10. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

11. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

12. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

13. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

15. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product, and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

16. Final Cleaning The contractor shall clean up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

17. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

18. Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

19. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

20. Payment Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24. Project Contacts

Project Architect/Engineer:

One Natural Resources Way Springfield, IL 26702

25410 Fish Hatchery Road Topeka, IL. 61567

Billing:

o:\ocdeng\engadm\projects\reg_4\fy26\4-26-112 jake wolf memorial fish hatchery- replace well pump & column assembly in well #8\procurement documents - bid\sow.docx