STATEMENT OF WORK (SOW)

Interior Renovations of Southwest District Command Offices

1. PROJECT OVERVIEW

This Scope of Work details the requirements for the interior renovation of Southwest District offices located in Building 52, Campbell Boulevard, Coast Guard Island, Alameda, CA 94501. The project involves two main components:

(1) the removal of existing carpet and installation of new laminate vinyl flooring, and (2) the complete interior painting of the office spaces. The objective is to refresh and modernize the office environment with minimal disruption to building occupants.

2. SCOPE OF WORK

The work shall include, but is not limited to, the following:

2.1. Flooring: Replace of Carpet with Laminate Vinyl Flooring in the areas indicated in the Floor Plan 1.

2.1.1. Remove Existing Flooring:

2.1.1.1. The contractor shall remove and dispose of all existing carpet -approximately 2231 SF.

2.1.1.2. All adhesive and residue from the previous flooring will be removed from the subfloor.

2.1.2. Subfloor Preparation:

2.1.2.1. The contractor shall inspect the subfloor for any damage, holes, cracks, or uneven areas.

2.1.2.2. The contractor shall make necessary repairs to the subfloor using material recommended by the laminate vinyl flooring manufacturer to ensure a level and smooth surface for installation. Contractor shall assume approximately 450 SF of repairs necessary within bid-price.

2.1.2.3. The subfloor shall be cleaned of all debris and dust before the installation begins.

2.1.3. Installation of Laminate Vinyl Flooring approximately 2231 SF:

2.1.3.1. Contractor shall submit a list of products with colors for Coast Guard selection. Products shall meet the following minimum requirements:

2.1.3.1.1. Luxury plank laminate vinyl tile (LVT)

2.1.3.1.2. Click-lock connection

2.1.3.1.3. Embossed low gloss

2.1.3.1.4. Painted bevel edge

2.1.3.1.5. Minimum 6.5 mm thick

2.1.3.1.6. 100% waterproof

2.1.3.1.7. Easy to clean and maintain

2.1.3.1.8. No-wax flooring

2.1.3.1.9. Wet and steam mop approved

2.1.3.1.10. Acrylic surface coating for scratch and stain resistance

2.1.3.1.11. Pre-attached underlayment

2.1.3.1.12. Anti-microbial treatment to inhibit the growth of odor and stain causing mold and mildew on the top surface

2.1.3.1.13. Rigid core technology

2.1.3.2. The flooring shall be installed according to the manufacturer's instructions.

2.1.3.3. New quarter-round molding and transition strips shall be installed where necessary to ensure a clean and finished look.

2.2. Interior Painting: Interior Painting: Areas indicated in Floor Plan 2.

Approximately 5300 SF.

2.2.1. Surface Preparation:

2.2.1.1. All surfaces to be painted will be prepared by cleaning, scraping, sanding, and patching any holes or cracks.

2.2.1.2. All furniture, equipment, and flooring will be covered and protected from paint.

2.2.1.3. The contractor shall take necessary precautions for dust control, especially if any sanding is required.

2.2.2. Painting:

2.2.2.1. Apply a minimum of two coats of Interior Semi-Gloss Low VOC paint in the color selected by the US Coast Guard. Submit paint choices to the Coast Guard.

2.2.2.2. The paint will be applied evenly, without drips, sags, or brush marks.

2.2.2.3. The scope of painting includes all interior walls within the designated office spaces.

3. DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE

The designated Contracting Officer Technical Representatives (COTR) and Points of Contact for this project are Aleta Beekmann and LCDR Bethany Stafford.

4. CONDITIONS AFFECTING THE WORK

4.1. The contractor should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof.

The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

4.2. Site Management: The contractor shall assign a single point of contact for all project communications. The contractor is responsible for the daily cleanup of the work area, including the removal of all construction debris. The work area must be left in a clean and safe condition at the end of each day.

The contractor shall ensure that an employee is designated onsite to serve as the primary point of contact for the government. This individual shall be able to speak on behalf of the contractor or have immediate access to a responsible representative for the contractor.

4.3. Furniture and Equipment: The contractor is responsible for carefully moving any office furniture and equipment necessary to perform the work. All items will be returned to their original location upon completion of the work in that area. No additional storage will be provided by the government for this furniture – contractor shall phase work to accommodate furniture moving.

4.4. Safety: The contractor will adhere to all applicable safety regulations.

4.5. Change Orders: Any changes to this Scope of Work must be documented in a written change order signed by the contracting officer before the additional work begins.

5. CONTINUITY OF FACILITIES OPERATION

Contractor is responsible for minimizing impact to the Coast Guard’s operations.

Contractor shall work with COTR to determine least impactful schedule.

6. CHANGES IN WORK

No oral statement of any person shall in any manner or degree modify or otherwise affect the terms of this contract. Changes in the work may only be accomplished after the execution of the contract through issuance of a contract modification. A contract modification shall be based upon the agreement of the change in work by the contractor, COTR, and the contracting officer. A modification is a document describing the change in the work, appropriate cost adjustments, and any extension to the contract schedule due to the change in the work. This document is approved by the contracting officer.

7. AT A MINIMUM, THE CONTRACTOR SHALL

7.1. Perform all work between the hours of 0700 and 1600 Monday through Friday, excluding federal holidays. Any work outside these hours must be requested in writing to the COTR 24 hours in advance.

7.2. Provide equipment, labor, materials, parts, facilities, and supervision to install all necessary hardware.

7.3. Accomplish work within prescribed calendar days after contract award.

7.4. Ensure that all work is accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

7.5. Upon completion of work, contact the COTR to arrange for inspection/acceptance of work. Clean work area of debris and equipment.

7.6. Upon acceptance of work, remove all waste (Molding, Carpet, Under-padding, Paste, Used Applicators, etc.) and dispose of waste off-site in proper manner and restore the work area to a clean condition.

8. Government-Furnished Property

8.1. The government shall make available water and electricity during working hours.

8.2. The government will not provide waste or debris clean up or removal.

8.3. The government will not be responsible for s e c u r i t y o f contractor equipment / tools security. The Contractor must secure their own equipment.

9. SECURITY REQUIREMENTS

9.1. Building 52 is a United States government facility. All personnel accessing Base Alameda and Building 52 are subject to all applicable federal, state, and local laws, as well as Coast Guard regulations, particularly the Coast Guard Physical Security Manual. Enforcement of these regulations may include random personnel, and vehicle searches to ensure compliance with United States Coast Guard security.

9.2. Accepted forms of identification for Contract Personnel:

The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. To this purpose there are five states that are not in compliance with the Act, nor have they received an extension to come into compliance with the act. Those states are Maine, Minnesota, Missouri, Montana and Washington State as well as American Samoa. Anyone under this contract, including subcontractors, who holds a driver's license from any of the states without approved licenses and requires access to a military facility will be required to provide identification other than a driver's license to gain access. It is the responsibility of the Contractor to ensure that they are in accordance with the Real ID Act and any other requirements for base access. For the states of Washington and Minnesota an enhanced driver's license is acceptable to gain access.

9.3. Contract Construction Personnel: The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Coast Guard. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall always have photo identification while working on Coast Guard facilities. Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check. A valid contract employee picture identification card. Company / Contractor identification must be always worn and in plain sight in building 52.

9.4. Contractor work trucks must be marked or use magnetic signs advertising their company name and contact information.

9.5. All vehicles must be currently registered and have proof of insurance.

9.6. The Contractor shall provide the COTR a list of persons to be on site at any given time and a list of the vehicles – make, model, year and color.

These must be provided in advance to ensure access to the Base Alameda and building 52.

10. PLACE OF PERFORMANCE

10.1. The work site for this project is Building 52 at Coast Guard Island Base Alameda. The address is:

1 Eagle Road Alameda, CA 94501

10.2. Lay Down Area. The COTR will provide the contractor with a laydown area for any equipment that will be left on site during work. The contractor is responsible for any equipment left at the site.

10.3. Vehicles are not permitted at any time to drive or park on the edge of the grass due to possibility of damaging pop-up lawn sprinklers. Any damaged sprinkler heads shall be reported and then replaced at Contractor’s expense.

11. SUBMITTAL REQIREMENTS

11.1. The contractor shall provide the following submittals to the Coast

Guard for approval within 15 workdays of award and prior to beginning any work. The Coast Guard requires up to 3 workdays to review and respond to each submittal.

11.1.1. Schedule – to include start and completion dates and

intended work phases. The contractor’s schedule must be submitted and approved at least 10 workdays before work commences. The schedule shall be coordinated with the COTR to least impact the occupant’s work.

11.1.2. Luminant flooring material with color choices for Coast Guard selection

11.1.3. Cove base material with color choices for Coast Guard selection.

11.1.4. Paint material with color choices for Coast Guard selection.

12. PERIOD OF PERFORMANCE

12.1. The period of performance for this contract is 75 calendar days from award.

12.2. The contractor shall provide all submittals with 15 workdays.

12.3. Once the work has been completed, the contractor shall notify the

COTR to set a date for final inspection.

13. ACCEPTANCE OF WORK

Upon completion of the project, a final walkthrough will be conducted with the US Coast Guard and the contractor to ensure all work has been completed to the standards outlined in this document. A punch list of any deficient items will be created and must be completed by the contractor before final payment is released.

END

Floor Plan 1: Contractor is to remove existing carpet, prep floor and install new Laminate Vinyl Flooring in all spaces within red outline. All associated cove base shall be replace with new.

Floor Plan 2: Painting Plan. Contractor is to prep, prime paint all interior walls within the green outline. Wooden Built-ins are not included and shall be protected during work.

STATEMENT OF WORK (SOW)