SOW Sound Masking System for RMR VAMC.docx

STATEMENT OF WORK – Sound Masking

1.0 The contractor shall design, install, and balance a sound masking system at the Rocky Mountain Regional VA Medical Center. Equipment is located at the VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

SPECIFIC SERVICE FOR

1.1 General Specificities System Monitoring

1.1.1 Contractor will be responsible for sound testing all spaces to help provide the most accurate design and provide the VA results.

1.1.2 Must work via relay with the Biamp Vocia overhead paging system for code drop out of the sound.

1.1.3 Contractor will be responsible for all infection control containment, which will include plastic tarping, clean shoe mats, and HEPA filter vacuums.

1.1.4 Contractor must be willing to work evenings and weekends to accomplish this work.

1.1.5 Provide project management and a reliable schedule.

1.1.6 Provide proof of a working system at another hospital.

1.1.7 Design must be approved by biomedical engineer.

1.1.8 All cabling installed will be testing and test reports provided to the VA.

1.1.9 All cabling can be installed on J hooks or cable trays provided by the VA.

1.1.10 All fiber shall be provided by the VA.

1.1.11 If additional racks in telecom closets are required, VA will provide those racks.

1.1.12 VA will get to choose which building receives sound masking first.

1.1.13 All penetrations will be filled in with fire caulking.

1.1.14 10% spare parts will also be provided for the main components of the system

1.1.15 End user training will be provided to each unit.

1.1.16 Technician troubleshooting training will also be provided.

1.1.17 Electronic As builds will also be provided to the VA.

1.1.18 This will be a standalone network with no interface with the VA network.

1.1.19 A workstation will be installed in Biomed, and the server will be installed in building G.

1.2 Mental Health Inpatient Unit Building H Floor 2.

1.2.1 System must be controllable to at least room level in offices, conference rooms, and group therapy rooms. Quantity of 14 rooms. Average square footage for this room is 135 sq. ft. Largest space is 202 sq. ft.

1.2.2 System must be controllable at the nurse’s station at the multi-purpose common spaces and hallways. QTY 23. Largest space is 1304 sq.

1.2.3 System must NOT be installed in patient rooms or physical exam rooms.

1.2.4 Coordination in this area will be well planned and organized with the staff prior to starting since this is an inpatient area.

1.2.5 Workers will stay in at least pairs for safety reasons.

1.2.6 All tools will always be attended and out of reach of any patient.

1.2.7 All devices will be installed using anti-tamper screws or components inside this area.

1.2.8 No devices installed will provide ligature-risk points for patients.

1.2.9 Space is not carpeted.

1.2.10 Space has hard ceilings.

1.3 Mental Health Psychology Outpatient & Dialysis Outpatient Building G 3rd floor.

1.3.1 Work will be completed in evenings or weekends.

1.3.2 System will be controllable to individual offices in the psychology unit. QTY 24 rooms. Average square footage for this room is 160 sq. ft. Largest room is 223 sq. ft. Space is combined carpeted and tile.

1.3.3 Dialysis Outpatient will be an open office configuration with a controller at the nurse’s station. Space is 9617 Sq. Ft. Space is not carpeted.

1.3.4 Ceiling is a drop in.

1.4 Mental Health Outpatient Building A 1st and 4th floors.

1.4.1 Work will be completed in the evenings or on Sundays during the day.

1.4.2 System will be controllable to therapy, conference, and offices providing patient care. Qty 149 space, average sq. ft is 155. Largest space is 676 sq. ft.

1.4.3 All other spaces will be controlled as an open office space and controlled in the telecom closet or a remote interface located in the biomedical engineering department. Qty 21 spaces. Largest space is 618 sq. ft.

1.4.4 Offices and conference rooms are carpeted.

1.4.5 Waiting rooms, and therapy rooms are not.

1.4.6 Spaces have drop in ceilings.

1.5 Director’s Suite and Nursing Administration-Building A 2nd and 3rd floor.

1.5.1 Work shall be completed during evenings or weekends.

1.5.2 System shall have an open office concept and be controllable from the telecom closet and/or a remote interface at in biomedical engineering department.

1.5.3 Floor 2 is approximately 29,818 sq. ft. Space is carpeted with exception of break rooms.

1.5.4 Floor 3 is approximately 29, 546 sq. ft. Space is carpeted with exception of break rooms.

1.5.5 Spaces have drop in ceilings.

2.2 Any contractor who is a smoker, will follow the VA policy for smoking and only smoke in designated areas on the VA campus.

3.0 ADDITIONAL CHARGES

3.1 There will be no additional charge for time spent at the site (during or after the normal coverage areas) awaiting the arrival of additional technician and/or delivery of parts

4.0 REPORTING REQUIRED SERVICES BEYOND SERVICE SCOPE

4.1 The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the Government Point of Contact (POC), in writing, of the existence or development of any defects in, or repairs required. The contractor shall furnish the Government with a written estimate of the cost to make the necessary repairs.

5.0 COMPETENCY AND CERTIFICATION OF PERSONNEL SERVICING EQUIPMENT

5.1 Each respondent must have an established business, with an office and full-time staff. The staff shall include a fully qualified technicians and/or electricians, and/or other certified field service engineers.

7.2 “Fully Qualified” is based on successful completion of training and experience in the field. For training, the service provides shall have successfully completed a formalized training program for the equipment identified in the schedule.

7.3 The technician and/or electricians shall be authorized by the contractor to perform the services. All work shall be performed by fully qualified competent technicians and/or electricians or other field service engineers. The contractor shall provide copies of all certificates for technicians, electricians, and/or field service engineers if necessary. When deemed appropriate, the POC reserve the right to prohibit contractor personnel from working on VAMC equipment.

7.4 Any electrician and/or certified engineer shall provide licenses upon request of the VA.

8.0 CONTRACTOR TEST EQUIPMENT

8.1 The contractor shall ensure all contractor supplied test equipment is properly calibrated, and certified. If requested by the POC, the contract shall be able to supply any certificates tied to the quality of the test equipment. Test equipment calibration shall be traceable to a national standard or NIST.